Jun 14, 2024  
Graduate Record 2021-2022 
Graduate Record 2021-2022 [ARCHIVED RECORD]

Dining, Housing, and Tuition & Fees


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Dining at UVA

Dining provides students numerous opportunities for meals and snacks from dining rooms, food courts, coffee shops, and convenience stores around Grounds. Whether you just need a between-class snack or a full-course meal, it’s covered when you have a meal plan. Students have the opportunity to eat on Grounds from 7 a.m. to 2 a.m. in over 25 locations.

When you purchase a meal plan you get: swipes for meals at residential dining rooms on Grounds; Plus Dollars to spend at UVA Dining cafes, food courts, and convenience stores; and meal exchange opportunities at certain locations. You can also use your Plus Dollars with our local delivery partners – Domino’s and Ming Dynasty.

The University student identification card is the student’s entry into the residential dining rooms. It allows students to use the meals and Plus Dollars on their dining plans, and tells them the current balances. If the card is lost or stolen, the card office must be notified immediately at 924-4508 to deactivate the card. A separate card is issued to students in the School of Continuing and Professional Studies.

Graduate Students have the option of purchasing a meal plan as well. We offer a special plan just for graduate students: the Graduate Student Semester 50 Meal Plan. This specially-designed plan includes meals at the Garden Room—an exclusive faculty and staff dining room on the West Range.

For more information, please visit the UVA Dining website at www.virginia.edu/dining, email dining@virginia.edu or contact the Meal Plan Coordinator, UVA Dining, P.O. Box 400312, Charlottesville, VA 22904-4312; (434) 982-5140. Dining locations are accessible to students with disabilities.

Meal Plan Changes

Meal plans are annual contracts. First year students are required to purchase a meal plan for the entire year. As a courtesy, we provide a change period in between semesters. All changes must be made on the UVA Dining website (www.virginia.edu/dining) by completing the “Dining Plan Change Request” Form or by filling out an “Intent to Change” Form at the Dining Services Administrative Office at Observatory Hill during a specific time period each semester. Please note that removing your meal plan from your QuickPay system does not change or cancel your meal plan.

Students may purchase or upgrade their meal plan at any time during the academic year. There is no fee for upgrading meal plans; however a $50 Early Termination Fee (ETF) is applied to all early terminations except for students graduating in December or studying abroad. The 2016/17 meal plan rates are available on the UVA Dining website at www.virginia.edu/dining.

Meal Plan Options

All Access Meal Plans let students enjoy all-you-care-to-eat dining for breakfast, lunch, and dinner in the residential dining rooms. Students receive all access to the dining rooms with these plans. Please visit our website at www.virginia.edu/dining for more information on all of our meal plan options. Plus Dollars All meal plans include Plus Dollars, which can be used in all dining locations. They work like an ATM or debit card, and students can use Plus Dollars for beverages, snacks, or full meals. The total purchase price is subtracted from the Plus Dollar dining plan balance. Students may increase the flexibility of their meal plan by purchasing additional Plus Dollars at any time. All charges are billed by Student Financial Services, and funds are available within one business day of sign-up.

Please note that the above descriptions of the meal plans do not include all relevant terms and conditions of the contract. Please refer to www.virginia.edu/dining for complete terms and conditions

Meal Exchange/TO-GO Meals

Our policies on Meal Exchange and To-Go meals at UVA Dining are as follows: A To-Go meal counts as a “Meal Exchange” swipe, and is deducted from your account in the same manner. With the Ultimate Access Meal Plan, you are allowed three swipes per day to use for either Meal Exchange or To-Go meals. With the All Access 7, Semester 160, Semester 80 and Semester 50 Meal Plans, you are allowed two swipes per day to use for Meal Exchange or To-Go Meals. There is an hourly limitation on swipes: you are allowed one swipe per hour whether you use a Meal Exchange or To-Go swipe. We want you to join us for your meals in our locations and share in the experience of dining at The University of Virginia.

Residential Colleges and Language Houses

Brown College requires that all residents purchase a residential meal plan and it is expected that residents will eat in the College dining hall at the Fresh Food Company in Newcomb Hall. Hereford College requires that all residents purchase a residential dining plan and it is expected that residents will eat at Runk Dining Room for Sunday brunch or dinner and two additional dinners between Monday and Thursday evening.

Language Houses: The French and Spanish language houses require that all residents participate in a Language House Dining Plan. Students are required to eat dinner Monday through Thursday at their respective language house.

Athletic Dining Plans: Varsity student athletes are required to participate in an Athletic dining plan. These plans include dinners at the John Paul Jones athletic dining room, featuring recipes designed to meet the special nutritional needs of student-athletes. Only student athletes on varsity NCAA competing sports teams are eligible to participate in Athletic Dining plans.

Housing & Residence Life

A unit of the Office of the Dean of Students and Business Operations, Housing & Residence Life (HRL) works collaboratively to create inclusive, welcoming communities where residents are empowered and encouraged to develop as scholars and leaders through self-governance and engagement in their residential communities. HRL’s primary focus is to provide services and programmatic direction for all on-Grounds residential students (undergraduate and graduate), faculty, staff, and conference guests. With over 2 million square feet of residential space, HRL strives to create environments that support the academic, cultural, and social goals of the University. Residential offerings encompass a diverse array of building styles, including apartment complexes, townhouses, and single-family homes. Graduate student housing is available in the historic Range, Faulkner Drive Rooms, Copeley Hill Apartments, and Piedmont Apartments.

Graduate Housing

Graduate students may live in University housing on Grounds or in privately owned properties.

The on-Grounds housing application for graduate students can be found online at http://housing.virginia.edu/graduate-application. Room rent is due on the first of each month and can be paid directly to HRL using online credit card payments or through Student Financial Services. All HRL charges are subject to change.

Requests for information regarding graduate housing should be addressed to Housing & Residence Life, P.O. Box 400735, Charlottesville, VA 22904-4735. HRL also may be reached at 434-924-3736 or housing@virginia.edu.

Graduate Housing Accommodations

Copeley Hill Apartments
These accommodations consist of 112 one-bedroom apartments, 114 two-bedroom apartments, and 30 three-bedroom apartments. Students can either lease an entire apartment (furnished and unfurnished units are available) or share a furnished apartment with other graduate students. These apartments are in close walking distance to the School of Law and the Darden School of Business with a Central Grounds UTS bus stop adjacent to the residences. The 28 buildings in the community are nestled among wooded, rolling hills, and a creek winds through the complex. All apartments have a window air-conditioning unit, refrigerator, stove, and Wi-Fi access.

Faulkner Drive Rooms
These accommodations are located in two historic buildings at 465 and 469 Faulkner Drive that date from the 1940s. Situated on the Faulkner property in North Grounds, the rooms are within walking distance of Central Grounds, the Darden School of Business, and the School of Law. The seven furnished, single-occupancy bedrooms have individual entrances and offer air conditioning and private full baths. A community living room, kitchen, and laundry facilities (located in 469 Faulkner Drive) are shared by residents of both buildings.

The Range and Crackerbox
These accommodations are located on the outer flanks of Thomas Jefferson’s original Academical Village. The rooms do not feature air conditioning, kitchens, or private bathrooms, but students can find whatever is needed just a few steps from their doors. All rooms are single bedrooms equipped with a fireplace and central heating as well as a lofted bed with ladder above a daybed, a hutch containing a microwave and refrigerator with freezer, secretary desk, rocking chair, and built-in closet and sink closet. All rooms have Wi-Fi access. There is a special application process for the Range and Crackerbox. For more information, see http://housing.virginia.edu/range.

Piedmont Apartments
These accommodations are conveniently located near the Fontaine Research Park at 115 and 117 Mimosa Drive, less than a mile from Central Grounds and UVA Hospital. Each building houses graduate students and faculty and staff residents. Graduate students are typically housed in one of the 16 unfurnished two-bedroom apartments. All apartments contain a window air-conditioning unit, refrigerator, stove, and full bath with bathtub. Full balconies run the length of the building on both sides.

Housing Regulations

HRL policies are designed to ensure student safety and complement the University’s mission. Safety is a priority for the University and is a shared responsibility with students. Students who live on Grounds should report safety concerns to their Community Assistant or call University Police at 911 for emergencies. Doors should remain locked when students are not in their rooms and when they are asleep. Any facilities issues should be reported using HRL’s Maintenance Requests page at http://housing.virginia.edu/maintenance-requests, and emergency facilities issues should be called into the Facilities Management Service Desk (434-924-3053).

All rooms in University facilities are subject to the Terms & Conditions of Housing, which can be found at http://housing.virginia.edu/housing-terms-gfs. The terms include billing students for facility damages. When specific responsibility for damage cannot be determined, all costs are divided equally among the residents of that unit, all who have access to a common area space, or all who live in that building.

Fire safety inspections occur each semester for randomly selected rooms at the Range and Crackerbox. Students are expected to make corrections if cited by the inspectors or if directed by HRL staff. Failure to make corrections will result in referral to the University Judiciary Committee.

Sales and soliciting are prohibited within University residential areas. The only exception is during University elections, when student candidates may enter a University residential building with a student host who lives in that building. The candidate must be with their host at all times. Student candidates must follow these guidelines and those outlined by the University Board of Elections. 

Fliers and posters are not permitted on the exterior of University residential buildings, including doors and windows. Fliers can only be posted inside a residential building on designated bulletin boards or in designated posting areas. Fliers that are posted on non-designated areas will be removed. Staples and push pins may be used on bulletin boards, and blue painter’s tape is the only adhesive that can be used for all other designated posting areas. Financial charges will be assessed to individual students or to organizations for damages made by postings.

Students are strongly encouraged to obtain personal property insurance, as the University is not responsible for damage to residents’ property.

The University reserves the right to change or cancel any housing assignment; to designate any housing as available for expanded or decreased occupancy; and to assign graduate and undergraduate students to the same housing.

The Graduate Housing Association Council

The Graduate Housing Association Council (GHAC) is governed by a council composed of residents elected from the various neighborhoods of the graduate housing communities. The GHAC coordinates programming for the residents and serves as a liaison with HRL and other agencies.

Off-Grounds Accommodations

Students wishing to obtain housing off Grounds should consult HRL’s off-Grounds resources at http://housing.virginia.edu/off-grounds.

Rental Rates

The following University housing rental charges are for the 2021-2022 session.

Graduate Housing Rental Rates
(Per month, per apartment, and including utilities except telephone and cable TV.)

Copeley Hill Apartments One Bedroom Furnished $920
Unfurnished $890
Two Bedroom, unit rental Furnished $1,145
Unfurnished $1,105
Three Bedroom, unit rental Unfurnished $1,320
Two Bedroom Shared, per student Furnished $675
Three Bedroom Shared, per student Furnished $635
Faulkner Drive Rooms One Bedroom Furnished $675
The Range and Crackerbox One Bedroom Furnished $852
Piedmont Apartments Two Bedroom Unfurnished $1,100

Tuition and Fees

2021-22 Academic Year Rates Effective July 1, 2021 (Rates Approved by the Board of Visitors in April 2021).

The University Board of Visitors sets tuition and fees annually. University tuition and fees are subject to change.

University tuition and fees consist of tuition and required fees, as well as a student activities fee. The student activities fee subsidizes activities approved by the Student Council, such as publications, club sports, and service organizations. Students enrolled for three or fewer credits, or research credits are assessed a special session fee and do not have student access to fitness centers or athletic events.

Students are considered full-time unless approved by their school for part-time or research status. Students must follow their school of enrollment’s academic dates and guidelines to obtain an approved part-time status to be assessed the per credit rate.

Graduate and Professional Tuition and Required Fees

Tuition and Fees University Program Fees
(Annual charges unless otherwise noted) VA Non-VA VA Non-VA

Graduate and Professional Tution 

School of Architecture
Architecture Graduate Research (per credit hour) $239 $236    
Graduate School of Architecture (Masters, per credit hour) $815 $1,321    
Graduate School of Architecture Full Time Research Only $5,716 $5,716    
Graduate School of Architecture (Masters Program) $20,166 $32,478    
Graduate School of Architecture in Constructed Environment (PhD, Yrs 1-2) $17,760 $29,602    
Graduate School of Architecture in Constructed Environment (PhD, Yrs 3+) $5,348 $5,506    
School of Arts & Sciences
Graduate School of Arts & Sciences (Masters, per credit hour) $766 $1,290    
Graduate School of Arts & Sciences (MA/MS) $19,080 $32,164    
Graduate School of Arts & Sciences (PhD, Yrs 1-3) $17,674 $29,606    
Graduate School of Arts & Sciences (PhD, Yrs 4+) $5,508 $5,508    
Graduate School of Arts & Sciences (Non-degree program) $5,508 $5,508    
Batten School of Leadership and Public Policy
Batten School of Leadership & Public Policy MPP (per credit hour) $1,107 $2,075    
Batten School of Leadership & Public Policy MPP (includes 2nd Yr of Accelerated B/MPP) $27,236 $51,032    
Batten School of Leadership & Public Policy MPP (15 month program) $54,471 $102,053    
School of Education and Human Development
School of Education and Human Development (Masters Program) $17,280 $27,540 n/a n/a
School of Education and Human Development - Athletic Training MS (12 month tuition rate) $19,514 $32,682 n/a n/a
School of Education and Human Development - Communication Sciences and Disorders (semester rate) $4,440 $6,850 n/a n/a
School of Education and Human Development - Teacher Ed PGMT $24,064 $35,522 n/a n/a
School of Education and Human Development - Administration and Supervision EdD (Yr 1 program fee)     $600 $600
School of Education and Human Development - Administration and Supervision EdD (Yrs 2-3 program fee)     $400 $400
School of Education and Human Development (PhD and EdD, Yr 1-2) $17,280 $27,540 n/a n/a
School of Education and Human Development (PhD and EdD, Yr 3) $11,400 $16,560 n/a n/a
School of Education and Human Development (PhD and EdD, Yr 4) $5,510 $5,510 n/a n/a
Darden School of Business
Darden and Data Science Dual Degree (per credit hour) $1,380 $1,419 $0 $0
MBA Students (Yrs 1-2) $66,322 $68,640 n/a n/a
Global MBA for Executives (entering 2020 & 2021) (2 Yr total) $136,030 $136,030 $25,870 $25,870
MBA for Executives (entering 2020 & 2021) (2 Yr total) $136,030 $136,030 $25,870 $25,870
PhD Students (Yrs 1-2) $16,338 $27,346 $3,222 $3,904
PhD Students (Yrs 3+) $5,090 $5,090 $3,222 $3,904
School of Data Science
M.S. in Data Science (per credit hour) $2,973 $4,287    
M.S. in Data Science $32,527 $46,846    
Darden and Data Science Dual Degree Program (entering 2020 - Yr 2) $81,640 $90,702    
Darden and Data Science Dual Degree Program (entering 2021 - Yr 1) $83,147 $92,874    
MSDS Fully Online Graduate Tuition (per credit hour) $1,337 $1,337    
School of Data Science (PhD, Yrs 1-3) $17,674 $27,000    
School of Data Science (PhD, Yrs 4+) $5,400 $5,400    
School of Engineering and Applied Science
School of Engineering and Applied Science Full-time Students (Masters program) $18,444 $30,496 n/a n/a
School of Engineering and Applied Science (Masters program) (per credit hour) $1,024 $1,694 n/a n/a
School of Engineering and Applied Science Accelerated Masters Program (AMP) $33,112 $32,932 $10,012 $10,192
School of Engineering and Applied Science - Computer Science Masters $20,514 $35,670 n/a n/a
School of Engineering (PhD Yr 1-3) $12,678 $19,674 n/a n/a
School of Engineering (PhD Yr 4 & non-degree research only) $5,342 $5,342 n/a n/a
Commonwealth Graduate Engineering Program (per credit hour) $751 $1,400 n/a n/a
School of Law
Full-time JD and LLM students $63,238 $65,556 n/a n/a
Full-time SJD Research Only Students $6,038 $5,356 n/a n/a
McIntire School of Commerce
M.S. in Business Analytics-per credit hour $1,987 $1,987 $0 $0
Business Fundamentals (Certificate Program) $1,800 $1,800 $0 $0
Cybersecurity for Business Leaders (Certificate Program) $2,500 $2,500 $0 $0
M.S. in Accounting $33,300 $41,700 $190 $190
M.S. in Commerce $41,902 $47,950 $4,768 $4,768
M.S. in Global Commerce - Americas $37,401 $37,400 $4,300 $4,300
M.S. in Global Commerce - Barcelona n/a $0 n/a $4,300
M.S. in Global Commerce - China n/a $11,221 n/a $4,300
M.S. in MIT $44,818 $44,818 $5,140 $5,140
M.S. in MIT, Optional Independent Study (per credit hour) $1,494 $1,494 n/a n/a
M.S. in Business Analytics (McIntire-Darden joint degree) $61,090 $61,090 $3,200 $3,200
School of Medicine
School of Medicine Full-time Students (Yr 1) $45,143 $55,571    
School of Medicine Full-time Students (Yrs 2-4) $43,829 $53,953    
MD/MBA Program - Spring Semester $26,593 $29,698    
MD/MBA Program - Summer Session $18,460 $23,112    
School of Medicine - Masters of Public Health $18,806 $31,036    
Biomedical Sciences (Yrs 1-2 for MSTP and students with a Masters, Yrs 1-3 all others) $17,758 $29,746    
Biomedical Sciences (Yrs 3+ for MSTP and students with a Masters, Yrs 4+ all others) $1,846 $1,164    
School of Nursing 
School of Nursing Clinical Nurse Leader (CNL) Program $24,400 $41,494    
School of Nursing Clinical Nurse Leader (CNL) Program (per credit hour) $871 $1,482    
School of Nursing (Masters program) $19,168 $31,302    
School of Nursing (PhD, Yrs 1-3) $17,674 $29,606    
School of Nursing (PhD, Yrs 4+) $5,506 $5,522    
School of Nursing DNP (Post-BSN) $19,168 $31,302    
School of Nursing DNP (Post-MSN) $19,180 $31,308    
School of Continuing and Professional Studies 
SCPS Graduate (per credit hour) $599 $599    
SCPS Undergraduate (per credit hour) $488 $488    
Fully Online Active Military (per credit hour) $250 $250    
Post-Baccalaureate Pre-Medical Certificate Program $30,936 $36,338    
Post-Baccalaureate Professional Certificates $524 $524    
Bachelor of Professional Studies in Health Sciences Management (per credit hour $590 $590    
Community Scholars - Graduate (per credit hour) $551 $1,599    
Community Scholars - Undergraduate (per credit hour) $488 $1,582    
SCPS-UVA Edge-Tuition (full program cost) $8,080 $8,080    
SCPS-UVA Launchpad-Tuition (full program cost) $3,700 $3,700    

Fees (Annual charges unless otherwise noted)

                                               Summer, J-term, & Other Tuition VA Non-VA
Summer 2021 and J-term 2021 (approved by BOV with 2020 rates)
Summer Session Graduate Tuition-per credit hour $489 $992
Research Only (part time, per research credit hour, per summer) $225 $225
Research Only (full time load per summer) $2,596 $2,244
Research Only (full time load per summer) - Architecture $2,858 $2,858
Other Tuition
Education and Human Development Off Grounds Tuition (per credit hour) $585 $585
Study Abroad Tuition (per credit hour) $394 $513
K-12 Educators (Undergraduate and Graduate, per credit hour) $450 $855
Fully Online Graduate and Certificate Programs (per credit hour) $585 $585
University and School Fees
Activity Fees
Student Activity Fee $50 $50
Activity Fee-Architecture $70 $70
Activity Fee-Arts & Sciences $8 $8
Activity Fee-Batten $36 $36
Activity Fee-Education and Human Development $20 $20
Activity Fee-Darden $56 $56
Activity Fee-Data Science $15 $15
Activity Fee-Engineering $20 $20
Activity Fee-Graduate School of Arts & Sciences $10 $10
Activity Fee-Law $40 $40
Activity Fee-McIntire Graduate $100 $100
Activity Fee-McIntire Undergraduate $86 $86
Activity Fee-Medicine $52 $52
Activity Fee-Nursing $24 $24
Comprehensive Fees
Regular Session Calculated Comprehensive Fee-Total $3,172 $3,854
Summer Session Calculated Comprehensive Fee $423 $483
Special Session Calculated Comprehensive Fee $254 $314
Jan Term Calculated Comprehensive Fee $197 $227
Off Grounds Full Time Research Only (annual charge) $1,141 $1,141
Off Grounds Calculated Comprehensive Fee-Per Credit Hour $9 $9
SOM Inova Regular Session Calculated Comprehensive Fee $3,108 $3,790
Other Charges
Summer Language Institute Fee $60 $60
Orientation Fee-1st Yr students $214 $214
Orientation Fee-transferring students $130 $130
SCPS Continuing Education Units (per credit hour) $50 $50
Continuous Enrollment/Affiliated Status Fee (per term) $211 $211
Music Lessons $800 $800
Study Abroad Administrative Fee (for students attending non-UVA programs) (per term) $500 $500
International Student Fee (per term) $100 $100
Credits taken In Excess of 125% of Program Requirements (per credit hr) $346 n/a
School of Architecture Design Technology Fee (BS, MAR, LAND MLAR) $600 $600
School of Architecture Design Technology Fee (PLAN BUEP, PLAN MUEP, UNDAR ARU) $150 $150
Nursing Laboratory Fee (per credit hour) $90 $90
Clinical Services Fee - Clinical Nurse Leader (CNL) $628 $628
Clinical Services Fee - Medicine $187 $187
Clinical Services Fee - Nursing BSN $354 $354
Clinical Performance Education Center Fee - Medicine (Yrs 1-4) $1,400 $1,400
Darden-Global Residency Course Fee $4,200 $4,200
Residential College-Brown $120 $120
Residential College-French $100 $100
Residential College-Hereford $120 $120
Residential College-International $220 $220
Residential College-Monroe $100 $100
Residential College-Spanish $100 $100
Application Fee-Architecture $80 $80
Application Fee-Batten Graduate $75 $75
Application Fee-Education and Human Development $85 $85
Application Fee-Darden non PhD $250 $250
Application Fee-Darden PhD $100 $100
Application Fee-Graduate Engineering $85 $85
Application Fee-Graduate School of Arts & Sciences $85 $85
Application Fee-International Study $90 $90
Application Fee-Law $85 $85
Application Fee-McIntire Graduate $75 $75
Application Fee-Medicine $80 $80
Application Fee-Nursing $85 $85
Application Fee-SCPS $70 $70
Application Fee-University Internship Program $90 $90

Account & Billing Information 

Student Accounts 

The University of Virginia, in partnership with Flywire, makes student financial account information available online for viewing and payment through UVAPay.

UVAPay Logins:

 UVAPay online portal provides student account access to:

  • View Charges & Payments Activity
  • View Term Statements
  • View Due Dates
  • Submit Online Payments & Methods: UVA’s preferred method of payment is online through UVAPay.
    • eCheck (ACH): We recommend using the FREE eCheck payment method (i.e., the Automated Clearing House [ACH] method requires standard checking or savings routing and account numbers held at a U.S. institution).
    • Credit Cards: UVA accepts all major credit cards (note: 2.75% service fee applies per transaction). 
    • International & Wire Transfer Payments: The University partners with Flywire to provide a fast, secure way to submit international and wire transfer payments through UVAPay. You can pay in your local or other desired currency with available payment methods (e.g., international credit cards and debit cards, wire transfers, and other international payment options).
  • Enroll in Semester Payment Plans: The University offers an optional, interest-free semester based Payment Plan. The plan helps families spread the cost of eligible charges over 5-, 4-, or 3-month payment installments (plan length depends upon time of enrollment). There is a $45 enrollment fee associated with each semester payment plan utilization.    
  • Generate Reports: In addition, accessing term statements, you can generate account activity reports by selecting multiple terms or choosing a specific date range. This feature provides useful statements for tax purposes or providing to a sponsor to show charges and payments. To access activity reports in UVAPay, go to the Account Activity tab, choose the terms or date range, and select “Generate Activity Report.” The result provides a PDF report of the selected criteria.
  • 1098-T Tax Documents: Students and their Authorized Users can access the 1098-T form through UVAPay, if eligible to receive one. Follow this link for more information about Education Tax Benefits and 1098-T forms.

General Billing 

The University bills tuition and required fees on a semester (term) basis. Charges for incidental expenses incurred across grounds will also be reflected on your student account and available on your on-demand term statements. UVA makes term statements available online through UVAPay. Term statements include:

Billing Notification Method

Student Financial Services sends notification emails when electronic bill statements are available for viewing. As new charges occur, monthly account activity email notifications are sent directing you to the UVAPay site where you can view and pay your bill

In UVAPay, you can authorize others, such as parents and guardians, to also receive billing notifications and have access to your account. Once authorized, parents and others will be directed to the UVAPay link and will be prompted to login with their email and password. Term statements are not sent by mail. It is essential all students view their online account and add all responsible parties as authorized users in UVAPay.

Billing Notification Timeline

Account Adjustments

Adjustments to your account as a result of changes to a financial aid award or housing and dining plans, for example, are available only when the actual charges or credits are applied to your student account.  Until the adjustment is applied to your account, the amount owed will be the amount displayed on your statement. External loans or scholarships that are not yet credited to the bill should not be considered when paying your bill.

General Payment & Refund Information 

Auditing Courses

Undergraduate students currently enrolled for regular courses are charged for audited courses according to the tuition and fees schedule. However, individuals not currently enrolled who wish to audit courses at the University must do so through the School of Continuing and Professional Studies and are subject to their rate schedule.

Credit Balances and Student Refunds

The University of Virginia complies with all applicable state and federal regulations governing the delivery of refunds on student accounts. Refunds are processed in one of three ways: direct deposit (ACH), paper checks, or credit card returns. UVA strongly encourages students to set up direct deposit details to ensure timely and secure delivery of their refunds.

Please refer to the University refund guidelines established to ensure the ethical, professional, and timely delivery of student account refunds resulting from:

  • A direct payment by cash, check, wire transfer, or credit card which exceeds the total charges on the account and does not exceed the overpayment threshold of $3,000 (UVA does not accept direct payments that exceed $3,000 of student account charges);
  • A federal financial aid disbursement that exceeds the allowable or authorized charges; or,
  • An overpayment of charges by a third-party sponsor or scholarship donor.

Eligible credits are processed as Refunds to the student in one of three ways:

Direct Deposit

  • If you have previously signed up for direct deposit for your refunds, you should receive an email 1-2 business days after the refund date in the Student Information System (SIS) that confirms the amount. Generally, direct deposit funds should arrive via Automated Clearing House (ACH) in your designated bank account within 3-5 business days after the effective date posted in SIS.
  • Direct deposit information for refunds is separate from the bank account information used in UVAPay. We do not store full payment account details in our student system, so you must set up direct deposit through SIS separately to receive refunds as an ACH. 
  • Please note: if an ACH/direct deposit fails for any reason, your refund will be issued as a paper check to the mailing address on record in SIS. Please allow at least 5-15 business days from the date of reissue for the check to arrive. Reasons for ACH/direct deposit failure include but are not limited to: “Bank Account Closed” or “No Bank Account/Cannot Locate” or “Insufficient Bank Details in SIS.”

Paper Checks

  • If you have not signed up for direct deposit, a paper check will be issued to the current mailing address that you have on file in SIS. Please allow at least 5-15 business days for the check to be received at your Mailing Address.
  • You should receive an email communication when the refund has been processed.
  • Requests for replacement refund checks will not be accepted until 30 calendar days after the date the check was issued.
  • Parent Plus Loan credits are refunded per instructions on the Parent PLUS loan application. This means excess credits from the Parent PLUS loan may be refunded to the parent or the student depending on how the parent indicated on the application. All Parent PLUS refunds issued to the parent are issued as a paper check. We are unable to process refunds to parents as direct deposit.

Credit Card Returns

  • If the refundable credit derives from a credit card payment, UVA will first attempt to process the return authorization using the same account that was used for the original payment transaction in accordance with the Payment Card Industry Security Standards Council’s best practices.
  • If the return authorization request is declined, the original payment was submitted greater than 6 months ago, or there are other non-credit card payment sources on the account, UVA may refund the eligible credit as a direct deposit or paper check as outlined above.
  • You should receive an email communication when the refund has been processed.

Resource: https://sfs.virginia.edu/tuition-billing/billing-payment/refunds/refunds

Financial Aid, Scholarships, & Cost of Attendance

For information about federal and institutional financial aid including federal loans, scholarships, and other financial aid related information see the Financial Aid section of this Record.

University Awarded Loans Proceeds from University awarded loans (e.g., Health Professions, Nursing, or institutional loans) disburse directly to the student account. Undergraduates must be registered for at least twelve credits, to be eligible to receive credit from these loan proceeds.

Military Educational Benefits 

UREG (Office of the University Registrar) is the University liaison with the Veterans Administration in matters concerning educational benefits available to veterans under the provisions of Chapters 30, 31, 32, 34, 35 and 1606. VMSDEP benefits are managed through Student Financial Services.

Students who plan to use their military education benefits should contact UREG for forms and related resources. You can direct questions about benefit eligibility and coverage to the VA Educational Benefits line at 1-888-442-4551.

Please note: Your military educational benefits will impact certain financial aid eligibility. military education benefits will be included as a financial resource in your financial aid offer and may reduce state grants, University grants, and private loans. Each financial aid offer type is different, so the military education benefit may affect each person’s offer differently. Please contact Student Financial Services for questions about how your military education benefits may impact your financial aid at sfs@virginia.edu or 434.982.6000.

Third-Party Sponsors & 529 Plans

For information about processing Third-Party Sponsors (employers and embassies) or 529 Savings & State Prepaid Plans please visit the SFS website for current processes.

Financial Responsibility

Financial Responsibility Agreement

All students must agree to the terms of the University Financial Responsibility Statement. This is completed at a minimum on an annual basis.  Students are responsible for satisfying all student account obligations by the due date on the student bill. Students are expected to satisfy all outstanding obligations to the University before they are permitted to attend classes for a given term. If outstanding obligations are not satisfied, courses may be dropped after 5 p.m. of the Friday of the first week of classes.

Course Registration

Registration is conducted through the SIS each semester. Instructions for registering are available online at www.virginia.edu/registrar/. Upon completion of the registration process, an individual is classified as a registered student. Not attending classes does not alter the registration status or the assessment of tuition and fee charges. Once registered for a semester, a student may terminate registration only through official withdrawal from the University.

Late Payment Fees

The final date for payment of student account balances for University charges is included in the account statement. Bills are available on-line through UVAPay only. Any student who fails to pay the amount due by the specified payment due date may be subject to a 1.5% late fee assessed on the amount past due. The late fee carries a due date separate from the original charge. Requests for late fees appeals due to extenuating circumstances must be made in writing to sfs@virginia.edu and must be received by Student Financial Services by the late fee due date.

Failure to Pay University Financial Obligations

If you have an outstanding debt to the University, students may be subject to one or more of the following:

  • Current and former students will have a financial hold placed on their student account preventing them from adding or changing classes.
  • Dropped courses and enrollment cancelled for nonpayment.
  • Ineligible for degree conferral
  • Prohibited from reenrolling or being readmitted to the University until the balance is resolved.

Official Transcript block for inactive students with outstanding balances. (Unofficial Transcripts remain available. Active students will retain access to their official transcripts while currently enrolled.)

Returned Check Fee

A $50.00 return check fee will be assessed to your student account for all ACH or paper checks processed as nonsufficient funds (NSF) or bad faith stop payments. The $50.00 fee is in accordance with Virginia State Law (VA Code §8.01-27.1).

Overpayment & Fraud Prevention 

The University will not accept excess direct payments intended for living or other personal expenses. Personal or sponsor payments in excess of $5,000 of the account balance will not be accepted, except as instructed by a sponsor and with prior approval from Student Financial Services. Any such overpayments will be returned to sender or applied to future term charges.

*Failure to meet your financial obligations may impact your enrollment status. *

Methods of Communication 

The University uses a student’s UVA email as its official method of communication students are responsible for reading all emails I receive from the University and for responding in a timely manner. The University may also use other methods and contact information, such as mailing addresses and/or mobile phone numbers, to contact students.

It is the student’s responsibility to maintain current addresses in the SIS. Failure to update addresses on a timely basis may result in misdirected refund checks or other important communications. Because the local mailing address is used for refunds sent by check, please ensure your local mailing address is always up to date in the SIS.

Classification as an In-State Student

As a public institution funded in part by the Commonwealth of Virginia, the University of Virginia grants certain privileges to Virginia domiciles. These in-state educational privileges are based upon Virginia law. The law governing the determination process is found in the Code of Virginia, Section 23.1-500 through 23.1-510. The determination process for entitlement is dictated by the Code of Virginia, the guidelines set forth by the State Council of Higher Education for Virginia (SCHEV) and Virginia case law. The following links provide useful information regarding the establishment of Virginia domicile and entitlement for in-state educational privileges.

Application, eligibility, and contact information is sourced at: https://vastatus.virginia.edu.

125% Rule In-State Surcharge

The Code of Virginia establishes rules for eligibility for in-state tuition for all students enrolled at public institutions in the Commonwealth of Virginia. Section 23.1-509 of the Code of Virginia further requires undergraduate students to maintain progress toward the degree to comply with continued eligibility for in-state tuition.

Students with initial entry dates of Fall 2006 and after may not exceed completed hours that total 125% of the minimum credit hours needed for a specific degree program and retain in-state tuition eligibility.* Students exceeding 125% will be assessed a surcharge for each semester of continued enrollment after exceeding the credit hour threshold. For the purpose of this state law, all credits completed (UVA and transfer) are used in the calculation of the percentage.

*Note on excluded credits: State Guidelines allow for the subtraction of credits awarded for high school dual enrollment, Advanced Placement, Advanced Standing, International Baccalaureate, and Credit by Exam from the completed totals. Transfer credits from non-Virginia public colleges and universities may also be excluded from the credit hours completed totals.

Appealing the Surcharge

Students who have already been charged the surcharge have the option to appeal it by completing and submitting a Credit Hour Threshold Appeal Form. This form is to be used by students receiving notification of the Virginia credit hour threshold limits. Complete appeal forms should be submitted to Student Financial Services (sfs@virginia.edu). Appeals will be received by Student Financial Services and reviewed by your school of enrollment.

Reasons to file an appeal may include:

  • Death or long-term disability of immediate family member, person providing financial support, or dependent
  • Involuntary loss of student employment resulting in withdrawal from a term
  • Illness, disability, or other medical issues effecting progress of student
  • Active or reserve service in the armed forces of the United States or other state or national military mobilization
  • Other state or national emergency
  • Service in AmeriCorps or Peace Corps

Any other requests for waiver may be submitted to the State Council of Higher Education for Virginia (SCHEV) if deemed necessary by the 125% Appeals Committee.  The 125% Appeals Committee will meet at least once per semester on an as-needed basis.  Students are notified by email as to the outcome of their appeal.  All decisions of the 125% Appeals Committee are final.  Students may request a review based only on new information. Any information the student feels may be pertinent to their appeal, should be attached as supporting documentation. Inquiries about the surcharge and about specific conditions for its appeal can be made to Student Financial Services. 

Resources: https://sfs.virginia.edu/tuition-billing/billing-payment/125-rule-state-tuition

Other Fees and Charges

Affiliated Status Fee Students are charged a fee of $211 for each semester they are on an approved leave of absence or each semester they are not enrolled for courses in a resident school but wish to maintain their matriculated status in the school. Students who are not engaged in any course work during the semester in which they expect to graduate must pay the Affiliated Status fee.

Damage to University Property The student or students responsible are charged at the cost of repair or replacement.

International Services Fee All students attending the University under the F-1 or J-1 non-immigrant visa status are required to enroll for full time study in both the fall and spring semesters (12 or more credits for undergraduate students). Any change in visa or citizenship status must be submitted with original documentation to the International Student and Scholar Programs Office in Minor Hall. You are also required to obtain a Social Security Number if you will be receiving University-awarded financial support.

International Students will be charged an International Services Fee. The revenue offsets costs associated with the operation of the federally mandated Student and Exchange Visitor Program and the associated Student and Exchange Visitor Information System (SEVIS). Further, the fees will ensure that the University is in compliance with federal mandates, as well as supporting the International Studies Office to have an adequate number of highly skilled professionals who can address all student legal status issues.

Late Registration Fee Students who register for the term after the end of the first week of classes will be assessed a $25 late registration fee. Students who register more than two weeks after the end of the first week of classes will be assessed a $50 fee.

Withdrawal from the University 

Tuition and Fee Adjustment Policy

The University of Virginia’s Tuition and Fee Adjustment Policy provides consistency related to student withdrawals from a standard academic semester (term). This adjustment policy is also applicable to students who are in an approved part-time status and withdraw from a class or classes after the add/drop period has ended.

Students who cancel admission, withdraw, or take a leave from the University, voluntarily or involuntarily, before the first day of classes will receive a 100 percent tuition and fee adjustment.

If a student withdraws from the University, tuition and required fees are assessed according to the Institutional Tuition and Fees Adjustment Schedule. The treatment of Federal Aid (Title IV) eligibility and Return to Title IV (R2T4) funds follow the federal guidelines determined by the U.S. Department of Education. The treatment of Non-Federal Aid eligibility and return policies adhere to the respective funding source’s adjustment guidelines. See the Financial Aid section of the Undergraduate Record 2021-22 for more financial aid related withdrawal information.

Institutional Tuition and Fees Adjustment Schedule by Weekly Proration

The weekly proration schedule currently applies to undergraduate and graduate students at the University. Students enrolled in Nonstandard programs follow separate adjustment schedules as outlined below.

The weekly proration adjustment schedule governs how tuition and fees will be adjusted on a percentage basis determined by the school week during which the student withdraws from the University. Other units, such as Housing and Dining, will have their own schedule for determining refunds, and you should consult with those units separately within the Record.

  • An enrolled student who withdraws or voluntarily takes a leave from the University on or after the first (1st) day of classes and through the second week of the term will receive 100 percent tuition and fee adjustment.
  • A standard semester (term) school week is defined as seven (7) calendar days.
  • The first school week begins the first day of the start of the semester (term) period.
  • The effective date of withdrawal is determined by the school in which the student is enrolled, and the official withdrawal is recorded within the Student Information System.
  • Any resulting credit due to a student because of a withdrawal will first be offset against any other amounts owed to the University.

The weekly schedule of tuition and required fees indicating the amounts a student is/is not responsible based upon when the student’s withdrawal is dated, is as follows:

School Week Starts 1st Day of Class

(1 week = 7 calendary days)

Amount Student is

Responsible For

Amount Student is Not

Responsible For

Week 1 (Day 1 - Day 7) 0% 100%
Week 2 (Day 8 - Day 14) 0% 100%
Week 3 (Day 15 - Day 21) 30% 70%
Week 4 (Day 22 - Day 28) 40% 60%
Week 5 (Day 29 - Day 35) 50% 50%
Week 6 (Day 36 - Day 42) 60% 40%
After Week 6 (Day 43 and after) 100% 0%

Weekly Proration Terms and Definitions:

  • Academic Degree: Determined by school of enrollment.  Please visit the University Registrar’s Record for a complete list of school programs.
  • Effective Date of Withdrawal: the date determined to be the official withdrawal date from the university. The University Registrar supports more information related to an official withdrawal date and “Leaving and Returning to the University.”
  • School Week: Defined as seven (7) calendar days that begins on the first day of the program’s classes.
  • Standard Semester (Term): Fall and Spring are standard semesters. This includes programs that follow a standard module plan. Students wishing to withdraw from classes during Summer Session or January Term should contact the Office of Summer & Special Academic Programs.
  • Withdrawal from the University: Students should consult “Leaving and Returning to the University” in the University Record for details specific to their school’s withdrawal policies.

Institutional Tuition and Fees Adjustment Schedule by Daily Proration (Law and Medicine)

The daily proration adjustment schedule governs how tuition and fees will be adjusted on a percentage basis determined by the day on which the student withdraws from the University.  This schedule currently applies only to students in the School of Law and the School of Medicine. All other students at the University follow the Weekly Proration Schedule. Students enrolled in nonstandard programs follow separate adjustment schedules (see specific program for details).

  • An enrolled student who withdraws or voluntarily takes a leave from the University on or after the first (1st) day of classes and through the seventh (7th) day of the term (first week) will receive a 100 percent tuition and fee adjustment.
  • An enrolled student who withdraws or voluntarily takes leave on or after the eighth (8th) day of the term but before the date when they will have completed 60 percent of the term will have their institutional charges adjusted based on a daily proration.
  • Percent of term completed is calculated as the total number of calendar days completed divided by the total number of calendar days from the start to the end of the semester (term).  There are no adjustments for holidays or breaks.
  • If a student withdraws after completing 60 percent of the term, the student will receive a zero percent adjustment (i.e., will be charged 100 percent of tuition and fees).
  • The effective date of withdrawal is determined by the school in which the student is enrolled, and the official withdrawal is recorded within the Student Information System.
  • Any resulting credit due to a student because of a withdrawal will first be offset against any other amounts owed to the University.

The daily proration schedule of tuition and required fees between amounts charged and amounts adjusted is as follows:

Days and % of Term Completed % Charged to Student % Adjusted
Days 1-7 0% 100%
Day 8 to 60% of term completed Daily proration Daily proration
After 60% of term completed 100% 0%

Daily Proration Terms and Definitions

  • Academic Degree: Determined by school of enrollment.  Please visit the University Registrar’s Record for a complete list of school programs.
  • Effective Date of Withdrawal: the date determined to be the official withdrawal date from the university. The University Registrar supports more information related to an official withdrawal date and “Leaving and Returning to the University.”
  • Percent of term completed: calculated as the total number of calendar days completed divided by the total number of calendar days from the start to the end of the semester (term). 
  • School Week: Defined as seven (7) calendar days that begins with the first day of the program’s classes.
  • Standard Semester (Term): Fall and Spring are standard semesters. This includes programs that follow a standard module plan. Students wishing to withdraw from classes during Summer Session or January Term should contact the Office of Summer & Special Academic Programs.
  • Withdrawal from the University: Students should consult “Leaving and Returning to the University” in the University Record for details specific to their school’s withdrawal policies.

Federal Financial Aid Recipients (Title IV funds)

Student Financial Services is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a semester. Title IV funds are Pell Grant, SEOG, TEACH Grant, Iraq and Afghanistan Service Grant, Nursing Loan, Direct Subsidized, Direct Unsubsidized, and PLUS loans.

Here’s more detailed information regarding the Return to Title IV process

Upon Your Return to the University

Please note that if you leave the University for any reason and return in a later semester, you will be subject to the tuition and fee rates established by the Board of Visitors for the academic year in which you return, based upon your academic level upon your return. Your school of enrollment can confirm your academic level at the time of your return. 

Tuition Insurance

The University of Virginia has partnered with GradGuardTM to offer tuition insurance from Allianz Global Assistance, which provides reimbursement for non-refundable tuition expenses in the event a covered student leaves school before the end of the term for a covered reason.

  • Tuition insurance is completely optional. The agreement you enter into is with GradGuard, not with the University of Virginia.
  • Enrollment is available on a term-by-term basis. 
  • *Optional enrollment is required prior to the first day of classes of each term.

Degree Candidates

Degree candidates must achieve financial and academic requirements in order to be eligible for graduation related privileges, including receiving their diploma or having their degree conferred.

Achieving financial requirements refers to fulfilling current financial obligations to the University. For student utilizing federal or institutional loans, this may include completing Exit Counseling for any federal loans (at StudentAid.gov) or Nursing or Institutional Loans (at heartland.ecsi.net). 

SFS notifies degree candidates of any outstanding financial obligations multiple times in advance of Final Exercises and/or degree conferral. Students may check their student financial account at any time by logging in to SIS.

For information regarding the specific academic requirements for your program, please see your school advisor or registrar. For general requirements related to graduation and diplomas, please refer to UREG’s policies.

Tuition and Fee Waiver Programs

UVA Employee Fee Waiver Program

The primary purpose of the employee comprehensive fee waiver program is to support full-time UVA employees who are part-time UVA students. Full-time salaried faculty (9- or 12-month), ROTC faculty, full-time staff, and health care professionals (including health care employees working 20 hours or 50%) will qualify to have their comprehensive fee waived. Effective Spring 2022, off-Grounds fees are included in the waiver program (the waiver will not apply retroactively to off-Grounds fees). 

Eligibility is determined on a term-by-term basis defined by your employment level (please note, wage employees are not included in the employee waiver program). There are no minimum enrolled credits nor is there a minimum time period of employment required for eligibility. Please visit UVA’s Human Resources website for a comprehensive review of employee education benefits or for Medical employees refer to the Medical Center Educational Assistance program.

For eligible employees, the comprehensive fee waiver will automatically apply to your UVA student account within one business week following your course enrollment and tuition calculation. The waiver applies only to terms of enrollment that begin after the employee’s eligibility begins. For example, if a student becomes a full-time university staff employee in October, and they are taking classes in the fall term, the employee waiver will only apply in the following Spring term and beyond, as long as the person remains a benefits-eligible employee.

Virginia Line of Duty Act (LODA)

The Virginia Line of Duty Act (LODA), established in Title 9.1 of the Code of Virginia and enacted in 1972, provides a waiver of undergraduate tuition and mandatory fees at any public institution of higher education to eligible family members of eligible employees and volunteers killed in the line of duty while serving under certain Virginian Commonwealth occupations (please see Code of Virginia for specific eligible state occupations).

Institutions that grant waivers “shall waive the amounts payable for tuition, institutional charges and mandatory educational fees, and books and supplies1 but shall not waive user fees such as room and board charges.”2

Eligibility Criteria

According to the Virginia Line of Duty Act, a waiver of undergraduate tuition and mandatory fees3 at any public institution of higher education under the following conditions:

  1. The chief executive officer of the deceased individual’s employer certifies that such individual was so employed and was killed in the line of duty while serving or living in the Commonwealth; and
  2. The surviving spouse or child is admitted to, enrolls at, attends, and applies to such institution for the waiver. Waiver recipients who meet federal satisfactory academic progress [SAP]4 are eligible for renewal of such waiver.

Required Eligibility Documentation

  • Verification letter of line of duty death and benefits from employer.
  • Proof the deceased is the parent or spouse of the receiving student. 
    • Dependent: Copy of student’s birth certificate for dependent children
    • Spouse: Marriage license for spouse

Application Process

If you meet the eligibility criteria for Virginia Line of Duty Waiver, please submit required eligibility documents to SFS by email to sfs@virginia.edu. Once received, SFS reviews and follows up with an update within 5-15 business days of receipt. If eligible, the waiver will remain effective during the enrollment career as long as SAP continues to be met. 

1 Books and Supplies: If the books/materials are attached to the course, both the tuition and the books/material will be waived, however, books and supplies not billed by the institution will not be waived. For example, charges referred to a student account from the UVA bookstore are not waived because they are not attached to the course and a Board of Visitor approved fee. See more tuition and fees information at https://sfs.virginia.edu/tuition-billing/tuition-fees 
2 “§ 23.1-609. Surviving spouses and children of certain individuals; tuition and fee waivers.” Code of Virginia. https://law.lis.virginia.gov/vacode/title23.1/chapter6/section23.1-609/ 
3 Tuition and Fees: Waiver applies to undergraduate tuition and mandatory fees. The waiver excludes graduate tuition and fees, and additional charge categories such as Housing and Dining. See more tuition and fees information at https://sfs.virginia.edu/tuition-billing/tuition-fees 
4 SAP: To comply with federal satisfactory academic progress (SAP) requirements, at the end of the term of enrollment, the student’s grades will be reviewed to verify the student meets the SAP standards which is a requirement of all financial aid recipients. All undergraduate students must complete 67% of the attempted credits and maintain a 2.0 cumulative GPA. If a student is placed on financial aid suspension, the student is no longer eligible for financial aid, including the line of duty benefits, per the code of VA. More information about UVA’s SAP policy and process can be found here: https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/financial-aid-basics/eligibility/satisfactory-academic-progress 

Virginia Military Survivors and Dependents Education Program (VMSDEP)

The VMSDEP state program  provides up to eight academic semesters of education benefits at Virginia’s public colleges and universities to spouses and children of military service members and veterans who meet the program’s eligibility criteria as outlined on the Virginia Department of Veteran Services (DVS) website.

The application process is managed exclusively through the Virginia Department of Veteran Services (DVS) online portal.

To be eligible for assistance under VMSDEP, an applicant must meet the Virginia Department of Veteran Services’ eligibility requirements. If qualifications are met for this state program of benefits, UVA is notified through the Portal’s online roster.  You can also find a summary of information in the Veterans Education, Training, and Employment flyer (PDF).


  • Financial Aid: As a state veterans benefit, the VMSDEP will be included as a financial resource in your financial aid offer package and may reduce state grants, University grants, federal loans and work study, and private loans. Each financial aid offer type is different, so the benefit may affect each person’s offer differently.
  • Retroactive Waivers: UVA does not apply waivers retroactively. Eligible waivers are applied to current and/or future terms as determined by DVS.

Resources: please visit SFS webpage https://sfs.virginia.edu/tuition-billing/military-benefits/virginia-military-survivors-and-dependents-education-program or VDVS’ webpage for current information. 

Virginia PreK-12 Educators Discount

Educator Tuition Discount: The University of Virginia offers a tuition discount to eligible Prek-12 Virginia educators.

The application process and eligibility review are managed by the School of Education and Human Development (EHD).  grants reduced tuition rates to eligible preK-12 educators according to the eligibility guidelines listed on their website. For eligibility and application information, please visit: https://education.virginia.edu/special-tuition-application-virginia-prek-12-educators

Employed in VA: For questions related to non-residents of Virginia employed in Virginia, please connect with the Office of Virginia Status (OVAS). The OVAS manages the application and eligibility review for In-State Tuition for Applicants Living Outside Virginia and Employed in Virginia (according to Code of Virginia, Section 23.1-506A).

Senior Citizen Waiver Program

Program Eligibility: In compliance with the Code of Virginia’s Section 23 of the Senior Citizens Higher Education Act, senior citizens (persons 60 years of age and older), who have been legally domiciled in Virginia for at least one year may take courses without paying tuition or required fees, except for course materials, under certain conditions. A senior citizen shall only be admitted to a class, tuition-free, after all tuition paying students have been accommodated. Therefore, it is recommended that you contact your school’s Registrar to determine if space is available. Tuition-paying students are given priority.

Courses for Credit: If the senior citizen has taxable income of not more than $23,850 in the preceding year, the individual may take a course for academic credit free of tuition and fees, except for fees established for the purpose of paying for course materials. If you are enrolling for credit, the University requires proof of income eligibility (e.g., a copy of completed current or last calendar year IRS 1040 Form). Please submit this supporting documentation with your completed form.

There is no restriction on the number of courses that may be taken for credit in any term or semester, or on the number of terms or semesters in which an eligible senior citizen may take courses for credit.

Courses for Audit: A senior citizen, regardless of income level, may audit a course that is given for academic credit or take a noncredit course free of tuition and fees, except for fees established for the purpose of paying for course materials.

There is no limit placed on the number of terms or semesters in which a senior citizen who is not enrolled for academic credit may register for courses, but the individual can take no more than three noncredit courses in any one term or semester.

 The two additional conditions listed below shall be met before a senior citizen may take a course under the provisions of this program: 

  1. The senior citizen shall meet the appropriate admission requirements of the institution in which the student plans to enroll, and 
  2. The senior citizen may be admitted to a course only on a space-available basis after all tuition-paying students have been accommodated. State institutions of higher education may make individual exceptions to this procedure when the senior citizen has completed 75% of the requirements for the degree.

For more information about the Senior Citizen Tuition Waiver and current application process visit the SFS webpage https://sfs.virginia.edu/tuition-billing/billing-payment/view-and-pay-your-bill/senior-citizen-waiver-program or click here to visit the State Council of Higher Education for Virginia’s Fact Sheet.

Student Account Holds

The following are descriptions of finance holds and instructions for resolving holds that commonly appear on student accounts. Many of these holds are the result of charges placed by departments other than SFS. You should contact the department placing the charge directly, as details about the charges are usually not provided to SFS.

Student Finance Hold

The Student Finance Hold (SFH) applies to students who have a past-due balance and do not have sufficient scheduled resources (such as anticipated financial aid, scholarship funding, payment plans, third party sponsorship, and/or VA benefits) to cover the balance due. 

This hold prevents students from enrolling in courses for future terms and changing courses for the current term during the drop/add period. Students can review their account through SIS and can contact Student Financial Services for further information about their past due balances. Student Finance Holds may also prevent refunds to the student at the beginning of the term. If this hold is in place on the first Friday of the semester, you may be inactivated as a student for that term. As applicable, your University I.D. card will be deactivated, and Housing, Dining, Cavalier Advantage, and all other student privileges will be unavailable. 

Students are advised to make payment immediately through UVAPay or at the Cashier’s Office in Carruthers Hall; or to contact Student Financial Services to review payment arrangement options in order to release this hold.

Note: Holds are typically released automatically if payment is received through UVAPay. Holds are usually released within 24-36 business hours if alternative payment is submitted, or alternative payment arrangements are secured. 

SFS Transcript Hold

Inactive students who have a past due balance on their student account and who have entered Internal Collections receive the official transcript hold. This hold only prevents students from obtaining an official transcript (access to unofficial transcripts remains available). Students can review their “Account Activity” tab in UVAPay to see the charges and amounts that are past due and make payment to resolve the hold.

Student Collections

Students are responsible for payment in full of charges they incur by the due date. Any amount owed to the University including, but not limited to, tuition, fees, room, board, and loans, is considered a receivable to the University. A receivable becomes past due if payment is not received by the payment due date. When a receivable becomes past due a financial hold is placed that prevents students from registering for future terms or making changes to the current term schedule until the balance is paid in full. In addition, degree candidates must meet all financial requirements in order to be eligible for graduation-related privileges, including receiving their diploma and having their degree conferred. Every student who has attended the University since Fall 2012 has been required to sign a Financial Responsibility Agreement by which the student agrees to pay all charges on their student account.

UVA Collections’ primary responsibility is to collect delinquent long-term student loans and delinquent accounts receivables over 120 days from inactive students. Students are referred to internal UVA collections when enrollment with the University is inactivated. See the Collection Timeline below regarding UVA Collections activity and referral process to outside collection agencies at this link. Currently enrolled students are excluded from the collection process. The aging date for receivables derives from the original due date of the charges posted on the student account.  

UVA Collections assists students to identify options for paying their past due account balances.

Collecting delinquent debts involves multiple communications methods including written, verbal, and in person. All students are managed through internal UVA Collections prior to being referred to outside collection agencies. If you received notice that your account was referred to a collection agency, all payment arrangements must be made through the collection agency.

Please visit the SFS website to review the Collections Timeline and Payment Plan options.

Set-Off Debt Collection

The Set-Off Debt Collection (SODC) program was enacted by the Virginia General Assembly to provide Virginia agencies with the ability to collect unpaid debts by withholding funds from tax refunds, lottery winnings, and similar payments issued by other state agencies.  For example, funds may be withheld from a debtor’s state income tax refund to pay an overdue receivable held by a Virginia educational institution. The University is required by law to use these programs to collect delinquent outstanding debts.

The SODC Process:

  • Prior to entering a debt into the SODC program, UVA Collections will send several written and emailed notifications to the student as indicates in the Collections Timeline, noted above.
  • Student Collections continues its collection efforts until notified by the SODC program that the claim has been matched to an outgoing payment from another Virginia agency that is sufficient to settle the debt.
  • When notified that a claim is matched, Student Collections verifies whether the debt remains valid (uncollected) and then provides the customer with written notice of the exact amount being withheld, the reason it is owed to the University, the amount of any remaining balance, and information on how to dispute the claim.
  • The customer has 30 days from the date the notice was mailed to formally dispute the claim by contacting Student Collections (sfs@virginia.edu).

Note: Funds collected through the SODC program are not applied to University debt until received from the Commonwealth of Virginia, which can take up to 3 months.

Tax Information 

The following information is intended for educational purposes and should not be considered legal or tax advice. Please consult your professional tax advisor or attorney for more information and to determine your eligibility. The University cannot provide legal or tax advice to individuals.

A student who is eligible to receive a 1098-T form can access it online through SIS and UVAPay as soon as it is available each year for which they are eligible. 1098-T forms are required to be made available each year by January 31st. The 1098T WILL NOT include fellowship stipend amounts. Authorized users in UVAPay should use this link to log in. Not an authorized user? Here’s how to establish authorized access in UVAPay.

In all matters related to the tax implications of education expenses, Student Financial Services staff are unable to advise parents and students. We strongly encourage you to speak with a qualified tax advisor. Please refer to official IRS policies for information about 1098-T formseducation credits and other tax benefits for education. In all cases, when claiming a tax credit or deduction, the taxpayer’s financial records serve as the official supporting documentation for calculating the amount being claimed. 

1098-T Forms

Colleges and universities are required under Internal Revenue Code Section 6050S to issue the Form 1098-T for the purpose of determining a taxpayer’s eligibility for various tax credits and/or deductions. The form is informational only. 

UVA reports payments received for qualified tuition and related expenses (QTRE) on IRS Form 1098-T. Box 1 will show the total payments received for QTRE in the reporting calendar tax year (January 1 - December 31), from any source. 

Students can access their 1098-T form online through SIS and UVAPay as soon as it is available each year. 1098-T forms are required to be made available by January 31st.

After January 31st, to view your 1098-T form:

  1. Student UVAPay Login: students access UVAPay from the dashboard of the Student Information System (SIS) account.
  2. Authorized User UVAPay Login. Not an Authorized User? Here’s how to establish authorized access in UVAPay.

The 1098-T form is informational only and should not be considered as tax advice. It serves to notify students they may be eligible for federal income tax education credits such as the Lifetime Learning Credit and the American Opportunity Credit as part of their Federal Income Tax Return. IRS Publication 970 “Tax Benefits for Higher Education” as well as Chapter 34 of IRS Publication 17 provide additional information on these credits. 1098-T forms report qualifying payments made during the calendar tax year.

More 1098-T information available https://sfs.virginia.edu/tuition-billing/tax-information/1098-t-forms.

Non-U.S. Citizens

UVA is required to comply with U.S. Federal Tax and Immigration Law when making payments to or on behalf of noncitizens of the United States. For international, non-U.S. Citizen, and/or non-U.S. Resident students who receive fellowship payments (sometimes referred to as stipends) or refunds, you may have 14% deducted for taxes prior to refund generation (unless your situation is eligible to claim Treaty Benefits). For more information about the foreign national tax, please visit UVA’s foreign national taxation services webpage.

Scholarship Tax Information

This notice informs you of the possible tax implications of awards you received during the previous calendar year. Please note that tuition remissions will continue to be nontaxable and will not be reported as income to you. The 1986 Tax Reform Act rewrote Section 117 of the Internal Revenue Service (IRS) tax code to limit the exclusion of scholarships or fellowships from income to the amount used for the payment of tuition and “course required fees, books, supplies and equipment” (summarized as “course-related expenses”). Housing and dining are not defined as “course-related expenses”. You should retain receipts for all deductible items. This provision will apply to all recipients regardless of sources of those funds. Other funds paid as a part of a scholarship or fellowship, such as stipends or living allowances, are taxable income. A description of the amount of scholarships to be reported as taxable is included in the instructions for line seven of IRS Form 1040.

A student who is eligible to receive a 1098-T form can access it online through SIS and UVAPay as soon as it is available each year for which they are eligible. 1098-T forms are required to be made available each year by January 31st. The 1098T WILL NOT include fellowship stipend amounts.

The IRS has exempted universities from the requirements to file Form 1099 (statement of miscellaneous income) on scholarships and fellowships. Thus, while these funds may be taxable, you will not be receiving any notification from the University. The University is also not in a position to provide students with tax advice. You may want to consult the IRS or tax counsel as appropriate in the preparation of your income tax returns.