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Admission Requirements
All students are subject to the academic policies specified in the University Registrar’s section of the Undergraduate Record titled “University Regulations.” In addition, students must follow the policies of the School of Education and Human Development (EHD). Offers of admission are contingent on achieving good academic standing for the semester prior to joining EHD. If an applicant does not achieve good academic standing in the semester prior to admission to EHD, then the offer of admission may be revoked at the discretion of the Office of Admissions and Student Affairs.
Application to the School of Education and Human Development
There are three pathways to admission to EHD undergraduate majors: Direct Admission, External Transfer, and Internal Transfer.
Direct Admission (Kinesiology) and External Transfer (all EHD majors, including Kinesiology) are administered by the UVA Office of Undergraduate Admission. Internal Transfer allows current UVA students to change their major into an EHD program and is administered by the EHD Office of Admission.
Students may apply for Internal Transfer during their first or second year of study. Applications are submitted through the EHD application, with a priority deadline of February 1.
Detailed information about each admission pathway, including application requirements, deadlines, and links to application forms, is available through the EHD Office of Admission.
Enrollment in EHD undergraduate programs is limited. Students are encouraged to contact the EHD Office of Admission for additional information, including recommended first- and second-year courses to explore EHD fields prior to applying.
Teacher Education
Students applying to Teacher Education programs including Early Childhood Education, English as a Second Language Education, Elementary Education, Secondary Education, or Special Education majors may use the External or Internal Transfer admission pathways. The External Transfer application is administered by the UVA Office of Undergraduate Admission and has a customary deadline of March 1 each year. Internal transfer applications may be submitted in the first OR second years of study and have a customary priority deadline of February 1.
Speech Communication Disorders
Students applying to the Speech Communication Disorders major may use the External or Internal Transfer admission pathways. The External Transfer application is administered by the UVA Office of Undergraduate Admission and has a customary deadline of March 1 each year. Internal transfer applications may be submitted in the first OR second years of study and have a customary priority deadline of February 1.
Kinesiology
Students interested in the Kinesiology major apply for Direct Admission through UVA’s Office of Undergraduate Admission. Kinesiology also invites applications through the External or Internal Transfer admission pathways. The External Transfer application is administered by the UVA Office of Undergraduate Admission and has a customary deadline of March 1 each year. Internal transfer applications may be submitted in the first OR second years of study and have a customary priority deadline of February 1.
Youth and Social Innovation
Students interested in the Youth and Social Innovation major may use the External or Internal Transfer admission pathways. The External Transfer application is administered by the UVA Office of Undergraduate Admission and has a customary deadline of March 1 each year. Internal transfer applications may be submitted in the first OR second years of study and have a customary priority deadline of February 1.
Residency Requirement
A recipient of a B.S.Ed. degree from the School of Education and Human Development must complete at least 60 of the 120 credits required for graduation at the University of Virginia. Exceptions for emergency situations require approvals from a student’s advisor, program coordinator, and the Senior Associate Dean for Academic Programs and Student Affairs. The last year of candidacy must be spent at this University, and all courses offered in the major for the degree must be completed at the University unless written permission is obtained from the Senior Associate Dean for Academic Programs and Student Affairs.
Academic Advising
Each student is assigned an academic advisor who may be a faculty or staff member, depending on the program. Students are expected to meet with their advisor at least once per semester to plan their course of study and register for classes.. Students are also encouraged to consult their advisors regarding academic progress, career planning, and other related matters.
The School utilizes Stellic, an online degree planning and advising tool, to support students and advisors in tracking academic progress and planning coursework.
Academic Standing
Good Standing
Students are considered to be in good standing at the end of a semester if, in that semester, they have completed at least 12 credits of coursework with at least a 1.8 semester average and have no more than one grade below C-.
By the end of the fourth semester, students in a EHD major must have earned at least 54 credits in order to enroll in a fifth semester; passing at least 84 credits is necessary to enroll in a seventh semester. Students who fall below these criteria must make up their work during summer session or, with prior approval, at another institution, as students are allowed only 8 semesters at the University of Virginia (proportionally fewer if they enter as transfer students). A minimum of 120 credits and a cumulative GPA of 2.00 or higher are required for graduation.
Important note: students’ eligibility for receipt of and continued receipt of financial aid is subject to maintaining Satisfactory Academic Progress as defined by Student Financial Services. Those criteria may be different than EHD-define and programmatically defined good standing. Students should carefully review the information about financial aid Satisfactory Academic Progress.
Warning, Suspension, and Re-enrollment
Warning
A student will be placed on academic warning at the end of any Fall or Spring semester in which they do not maintain academic good standing. The designation “academic warning” appears only on the advising transcript.
Students on academic warning are expected to meet with their academic advisor and program coordinator no later than the end of the add/drop period of the following semester. If the student does not return to good standing by the end of the following semester, they will be placed on academic suspension.
Students on academic warning are not permitted to enroll in credit hour overloads.
Suspension
Students who are suspended may apply for readmission to the School of Education and Human Development after one calendar year from the effective date of the suspension.
Students who are readmitted following suspension must return to and maintain academic good standing; failure to do so will result in a second academic suspension, which is final. Students may not transfer or present credit earned at another institution while on academic suspension.
Academic Suspension Grievances
Students should consult PROV-019: Student Academic Suspension Grievance for the policy and procedure through which students can raise concerns about academic suspension decisions. Academic suspensions may be grieved within 15 days of notification of the suspension. Students who wish to grieve an academic suspension should file this in writing as outlined in PROV-019 to the school designated official, the Senior Associate Dean for Academic Programs and Student Affairs or their designee, who will adjudicate the case. The school designated official will communicate in writing their decision to the student.
Within five (5) calendar days after receiving the decision, the student may appeal in writing to the Dean of the School of Education and Human Development or their designee. Dissatisfaction with the outcome of the initial adjudication of the grievance will not be grounds for appeal; however, students may appeal on the grounds that there was a failure to follow procedure.
Returning from Suspension
Students returning to their studies after suspension should refer to the Returning to the University section of this record.
Appeals from Students
Grade Appeals
Students who wish to appeal a course grade must first attempt to resolve the matter with the course instructor and provide any supporting documentation relevant to the appeal. Grounds for appeal are limited to errors in calculation or transcription, submission of an incorrect grade, or issues related to an incomplete grade.
If the matter is not resolved, the student must consult with the chair of the department in which the course is offered and submit any additional supporting documentation not previously provided. Students may consult with the Senior Associate Dean for Academic Programs and Student Affairs to confirm the appropriate department chair.
If the issue remains unresolved, the student may submit a formal appeal to the Dean of the School of Education and Human Development. This appeal should include all prior materials and must include new supporting documentation. The Dean’s decision is final.
Appeals must be initiated within one month of the date final grades are posted for the term in question.
Other Academic Grievances
Please refer to the section above titled “Academic Suspension Grievances” for policy and procedure around academic suspension grievances.
If a student is seeking a grade appeal, they should follow the procedures outlined above for appealing a grade.
Awards for Academic Excellence
Dean’s List
Full-time Undergraduate students in the School of Education and Human Development (EHD) are eligible for the Dean’s List at the end of each Fall and Spring semester based on superior academic achievement.
To qualify, students must:
- Complete at least 15 credits of graded coursework for the semester
- Earn a semester GPA of 3.700 or higher
Courses taken on a credit/no-credit basis may not be counted toward the 15-credit minimum, except for required clinical experience courses in the Teacher Education program (EDIS 388X, EDIS 486X, EDIS 488X). Students who receive a grade of F, NC, or NG in any course are not eligible for the Dean’s List.
Distinction and Honors
Students are awarded degrees with honors based on their cumulative GPA at the time of graduation:
- With Honors: cumulative GPA of 3.600-3.749
- With High Honors: cumulative GPA of 3.750-3.899
- With Highest Honors: cumulative GPA of 3.900 or higher
Curricular and General Education Requirements
Curricular Requirements
To earn the B.S.Ed., a student must complete 120 credits that satisfy EHD’s general education curriculum and major requirements. All requirements for the B.S.Ed. must be taken on a graded basis.
A maximum of 24 credits of CR/NC courses, and a maximum of two KLPA courses may be used toward a degree.
If a course for which AP or dual-enrollment credits have been awarded is repeated at the University, the AP credits can be petitioned to the student’s advisor and the EHD Senior Associate Dean for Academic Programs and Student Affairs to count as general elective credits; otherwise the AP credits will be disallowed. The repeated course will be recorded, with its credits counting toward graduation and its grade included in the calculation of the GPA.
General Education Requirements
Competency Requirements
B.S.Ed. students must demonstrate competency in written communication through general education and major course requirements. Specific writing requirements must be completed prior to satisfying all degree requirements.
Note to Echols Scholars: The School of Education and Human Development honors the College of Arts and Sciences policy of waiving competency and area requirements for Echols Scholars. This does not apply to Teacher Education students in the Early Childhood or Elementary Education majors due to licensure regulations. Students are still required to satisfy prerequisites for their declared major.
Note for students enrolled in the College’s Engagements Curriculum: EGMT credits may be used to fulfill the Humanities Area Requirement.
First Writing, 3 credits
All students must complete a course in English writing in the College of Arts and Sciences (ENWR 1510, 1520, or 1530). First Writing credits may not be double counted with any other requirement. AP or dual enrollment credit does not satisfy this requirement. Students transferring from other UVA Schools may use their initial school’s First Writing course to fulfill this requirement. External transfer students may use transferred credit if the course is equivalent to a UVA First Writing course.
Second Writing, 3 credits
All students must complete a second course with intensive writing components within a content area. This course may double with one other general education requirement and/or a major requirement if it meets certain criteria established by the EHD Undergraduate Committee. Students must take the course at UVA and cannot use AP, dual enrollment, or transfer credit for this requirement. See link to: Second Writing Requirement Form.
Cultural Literacy, 3 credits
B.S.Ed. students must demonstrate cultural literacy through a course that provides a global perspective, enhances cultural awareness, and/or broadens perspectives. College courses designated as Non-Western Perspective and/or Cultures and Societies of the World also satisfy this requirement.
Courses that meet this requirement include (choose one):
Data Literacy/Statistics, 3 credits
B.S.Ed. students must demonstrate competency in data literacy and statistics by earning an AP Statistics score of 4 (STAT 1120) or 5 (STAT 2120), or by taking a statistics course such as EDLF 2080 - Fundamentals of Health and Social Sciences Statistics .
In addition to a statistics course offered at EHD, this requirement may also be satisfied through STAT courses offered in the College, or any discipline-specific statistics course (e.g., Psychology, Sociology).
Area Requirements
Mathematics and Natural sciences, 9 credits
In addition to the Data Literacy/Statistics requirement, B.S.Ed. students must complete coursework in mathematics and natural sciences from two different departments. Courses may include Mathematics, Statistics, Astronomy, Biology, Chemistry, Environmental Sciences, and Physics. This requirement does not include the 3 credits used to satisfy the Data Literacy/Statistics requirement.
To meet state licensure regulations, students in the Early Childhood Education or Elementary Education majors must complete 3 credits of mathematics and 6 credits of natural science. Natural science courses must be taken from two different departments.
Humanities, 6 credits
Courses may include Literature, Fine Arts, Philosophy, World Languages (beyond the 2000-level) and Religious Studies. Courses may be taken within one or more departments and may double count with major requirements, if applicable. Students who have completed the Engagements (EGMT) course sequence may use these credits to fulfill this requirement.
Social Sciences, 9 credits
Courses may include African-American and African Studies, Anthropology, Economics, History, Linguistics, Politics, Psychology, Sociology, and Women, Gender and Sexuality. Courses may be taken within one or more departments.
To meet state licensure regulations, students in a Teacher Education Early Childhood Education or Elementary Education majors must complete 3 credits of United States history or United States government, 3 credits of world history, and 3 credits of child development.
Major Requirements
A minimum of 30 credits. Unless otherwise approved by the program, all students Major Core Coursework courses must be taken at UVA. Major Electives must e selected from an approved list of courses. See individual program requirements for more information.
Course Double-Counting
For students whose primary school of enrollment is the School of Education and Human Development, courses applied to a major or minor within our school may also be used to fulfill requirements for a second major or minor in another school, subject to that program’s approval. A course fulfilling a general education requirement may be applied toward a major or minor within or outside of our school. Additionally, a course fulfilling the second writing requirement or the cultural literacy requirement may be shared with one other general education requirement (based on course attribute).
Double Major
Undergraduate students may be accepted into no more than two majors at the University. Courses taken for a major can double count with General Education requirements (Competencies and Area requirements). Students must obtain permission from both programs in order to share courses between majors.
Second Major in the College of Arts and Sciences
B.S.Ed. candidates may pursue one major in the College of Arts and Sciences with prior approval from the appropriate department. Courses may not be double counted toward major requirements unless formally approved by the College of Arts & Sciences for the specific College second major.
Students will not receive two degrees from the University. The degree awarded is the B.S.Ed. (Bachelor of Science in Education) from the School of Education and Human Development. The College major will appear on the official transcript, but not on the diploma.
Students are responsible for completing the College’s major declaration form, obtaining required approvals, and verifying completion of all requirements in SIS or Stellic prior to graduation.
EHD students pursuing a College second major are required to satisfy only the general education requirements of the School of Education and Human Development.
Second Major within the School of Education and Human Development
B.S.Ed. candidates may apply to add a second major within the School of Education and Human Development. Courses from the primary EHD major may not be double-counted toward second major.
Students will not receive two degrees. The B.S.Ed. for the primary major is awarded and the second major appears on the official transcript but not on the diploma. Students are responsible for verifying completion of all requirements in SIS or Stellic prior to graduation.
Second Major in the Batten School
Only students in the Youth and Social Innovation major may apply to pursue a second major with the Batten School.
Minor(s)
Undergraduate students may be accepted into no more than two minors. A course applied toward a minor may double count with a general education requirement (Competencies and Area Requirements) but may not double count with major requirements or with a second minor.
Students are responsible for completing the minor declaration form, obtaining required approvals, and submitting the form. Students must verify completion of all minor requirements in SIS or Stellic prior to graduation.
Course Rules
Accelerated Study
Accelerated study is available to students entering with AP or dual-enrollment credits. Students who wish to finish their undergraduate studies in fewer than four years must work closely with their advisors to map a program of study. At least 60 credits of coursework must be taken on Grounds at the University of Virginia. Students who complete the undergraduate course requirements in three years or less are inducted into the Order of the Orange and are provided orange stoles to wear at final exercises.
Those interested in accelerated graduate study at EHD in Kinesiology must apply for admission to the desired graduate program at the start of their last semester of undergraduate enrollment. All requirements (e.g., GREs, letters of recommendation, on-line application) must be submitted at that point. If admitted to the graduate program, a new advisor will be assigned. Undergraduate courses, or courses previously applied toward an undergraduate degree, are not transferable for credit toward a graduate degree.
Changes in Schedule
Changes to a student’s class schedule are made through SIS. Students may add and drop courses within the deadlines stated in the current Schedule of Classes.
Course Absence Regulations
Students are expected to attend classes throughout the session, except on University academic holidays, unless permission for a temporary absence or withdrawal has been granted in advance by the instructor.
The Department of Student Health does not provide routine excuses for illness to either students or instructors.
Students who anticipate extended absences due to personal, health, or family emergencies should contact the advisor and/or EHD Student Affairs, who will notify course instructors as appropriate. At the request of EHD Student Affairs, the Department of Student Health may evaluate the impact of an illness on a student’s attendance and academic performance.
Failure to attend classes or other required course activities may result in enforced withdrawal from the course or other penalties as determined by the instructor. Please see policy PROV-008 (Course Disenrollment subsection) for course disenrollment information.
Course Load
Students must be enrolled full-time (12 credits minimum) during all fall and spring semesters, except the final semester. Summer semester full-time enrollment (and maximum enrollment amount) is 9 credits. Students must obtain permission from their advisor and the EHD Senior Associate Dean for Academic Programs and Student Affairs in order to take fewer than 12 credits, or more than 18 credits in fall or spring semesters, or more than 9 credits in summer semester. Reduced course loads in semesters other than the final one are granted only in cases of extenuating medical or personal circumstances. The maximum course load a student can have in fall or spring semester is 22 credits.
Students who register for more than six credits are charged full-time tuition.
Students who do not maintain enrollment and do not have an approved leave of absence will be required to reapply for admission and are not guaranteed acceptance.
Discontinuing a Course
A student may drop a course and void registration within the official add/drop period through SIS. Enrollment below 12 credits requires approval from the advisor, program coordinator, and the Senior Associate Dean for Academic Programs and Student Affairs. Exceptions are granted only in unusual or emergency circumstances.
Students may withdraw from a course after the add/drop period and up to the University’s official withdrawal deadline. A grade of W (Withdrawal) will be recorded. This notation does not affect a student’s GPA and the course does not count toward credits earned.
Students may not withdraw from a course after the withdrawal date.
Independent Study and Directed Research
Students may earn a maximum of 6 credits through directed independent study or directed research.
An independent study contract must be completed for each course approved by the faculty supervisor, faculty advisor, and the program coordinator prior to enrollment. Independent study and directed research courses are graded on a satisfactory/unsatisfactory (S/U) basis and may not be used to satisfy general education requirements or major requirements.
Repeated Courses
A student may choose to repeat a course for various reasons (example: to meet graduate school requirements). Beginning in Fall 2024 semester, certain repeated course grades are excluded from GPA calculations as outlined below.
For courses with original grades of D+, D, D-, or F:
- Both the original and repeated course and their respective grades will appear on the transcript.
- Only the higher of the two grades will be used the GPA calculation subject to the following restrictions:
- This GPA adjustment applies to a maximum of 9 credits of repeated coursework.
- Both the original and the repeated courses must be taken at UVA for a letter grade.
- The repeated course must be attempted no earlier than Fall 2024 semester
- All grades will remain on the transcript, including those excluded from GPA calculation.
- Courses may only count once toward degree credit, even if repeated.
- Students who fail a required course for their major must repeat the course and earn a passing grade to receive credit.
For courses with original grades of C- or higher:
- Both the original and repeated course and their respective grades will appear on the transcript.
- The original grade (C- and above) will included in the cumulative GPA.
- Courses may only count once toward degree credit, even if repeated
- Original and repeated courses must have the same grading basis.
Degree Information
Degree Requirements
The School of Education and Human Development distinguishes between degree requirements and licensure requirements. While many programs include both, and there may be overlap, students may meet one set of requirements and without meeting the other (earning a degree without qualifying for recommendation for licensure).
Information concerning licensure requirements is provided through the Office of Teacher Education. To be recommended by the School of Education and Human Development for professional licensure, a student must complete a state-approved teacher education program sequence approved by the faculty of the School of Education and Human Development, meet all state testing requirements, and fulfill all state-mandated licensure requirements.
Time Frame for Degree Completion
Students have a maximum of four academic years (eight semesters) of full-time enrollment (excluding Summer Session and January Term enrollment). Students who enter as External Transfer students are permitted proportionally fewer semesters. Twelve or more credits attempted in a single semester at another institution, including study abroad, will count towards one of the semesters of full-time enrollment.
Students may request a ninth semester, subject to approval by the Senior Associate Dean for Academic Programs and Student Affairs, if extraordinary circumstances prevent them from completing degree requirements for their primary major. Requests for a ninth semester will not be approved for the purpose of completing requirements for a second major, a minor, or other curricular interests not related to the primary major.
Final Examinations
Final Examinations
Final examinations are an essential part of most courses and are administered during the designated examination period at the end of each semester, as part of the regular academic calendar.
Absence from a final examination is excused only in cases of illness, documented by a physician’s certificate, or for other reasons approved by the instructor, advisor, and Senior Associate Dean for Academic Programs and Student Affairs. An unexcused absence is recorded as a failure and, at the discretion of the instructor, may result in failure of the course.
Examinations must be taken at the University-assigned time unless otherwise authorized by the Senior Associate Dean of Academic Programs and Student Affairs. Students may not take final examinations prior to the scheduled time. However, under exceptional circumstances, and approval from the instructor and advisor, students may be allowed to postpone the examination to a time acceptable to the instructor.
Students who have three final examinations in one day or four examinations within a two-day period may petition to reschedule one exam using the EHD final exam postponement request form. Requests must be submitted and approved prior to the last day of classes.
Grades
Course Grades
All required courses must be taken for regular, graded credit (i.e., not S/U or CR/NC), using the following grading scale: A+, A, A-, B+, B, B-. C+, C, C-, D+, D, D-, F. Internships, practica, and student teaching are generally graded on an S/U basis. Courses at the 5000 level or above may require a grade of B- or better if they are core requirements or if students plan to apply the coursework toward a graduate degree program.
Student work may be graded on a satisfactory/unsatisfactory (S/U) basis in certain courses within EHD. This is typically the case with practica or field experiences. Students should consult their advisor and program coordinator before signing up for S/U courses to ensure such courses will count toward the 120-credits required for graduation.
Credit/No Credit Grades
A maximum of 24 credits of CR/NC courses may be used toward a degree. No more than 6 credits can be taken in a single semester, with the exception of Teacher Education majors, who complete 12 credits of CR/NC coursework during the student teaching semester.
Grade Changes
No grade may be changed after it has been submitted to the University Registrar without the approval of the Senior Associate Dean for Academic Programs and Student Affairs or their designee. The Senior Associate Dean (or designee) is not authorized by the faculty to change a grade submitted to the University Registrar except when an instructor certifies that an incorrect grade was been submitted due to an error in calculation or transcription. All grade changes must be submitted through SIS.
Incomplete Grades
The symbol IN (incomplete) is used when an instructor grants a student additional time to complete the requirements of a course. Approval of an IN is at the discretion of the instructor. Students must request an incomplete no later than the last day of the final examination period.
B.S.Ed. students may only request an incomplete grade only if the instructor determines that the student has successfully completed at least 75% of the course requirements. Students must complete the petition for an incomplete grade request form , obtain the instructor’s signature, and submit the form for final approval by the Senior Associate Dean for Academic Programs and Student Affairs or their designee by the last day of the examination period. An IN may not be used to allow a student to attempt to raise a grade at the end of the term.
Students are expected to complete all remaining coursework within 35 calendar days after the last day of the final examination period of the semester. Instructors may permit additional time beyond 35 days, consistent with School of Education and Human Development policy. If the required coursework is not completed within the approved timeframe, the incomplete will be converted to a grade of F.
Regardless of the time permitted for completion of coursework, all incomplete grades must be resolved and a final grade submitted no later than the last day of the final examination period of the next academic term unless a shorter deadline is established by the School of Education and Human Development.
Intra-University Transfers
Transfer to the School of Education and Human Development from another University of Virginia School
Students can apply to internally transfer to EHD from another UVA school. See the section above titled “Application to the School of Education and Human Development” and the Undergraduate Application Website for deadlines, program requirements, and the application process.
Leaving and Returning to the University
Leave of Absence
Students in the School of Education and Human Development may request a Leave of Absence (LOA) for personal, medical, or other significant reasons. LOAs may not exceed two consecutive semesters. Students who intend to take a LOA should contact the School of Education and Human Development Student Affairs Office by scheduling an appointment with a member of the team, and submit a Leaving the University form through SIS no later than the day before the first day of the semester in which they intend to be on leave.
Students who have been on an approved leave of absence may submit the Return to the University form in SIS when they are ready to enroll, following the guidelines and deadlines described in the Return to the University section below.
Students who enter a degree program at another institution during their LOA must reapply to the University as transfer students and are not guaranteed acceptance.
Students who have been admitted to the School of Education and Human Development but have not yet enrolled and are unable to begin their studies as planned should contact the Office of Undergraduate Admission regarding options for deferral of enrollment.
Enforced Withdrawal
Students may be forced to withdraw from the University for habitual delinquency in class, habitual idleness, or any other fault that prevents the student from fulfilling the purpose implied by enrollment at the University.
Students who are required to withdraw during a given term will have the notation “Withdrawal Date: MM/DD/YYYY” entered on their permanent academic records following the semester in which the action occurred. A grade of W (withdrawal) will be entered for each course in which the student was registered. A grade of W cannot be changed.
Students who are required to withdraw must apply for readmission with their dean’s office in the same manner as suspended students.
Voluntary Withdrawal
Students who wish to withdraw from all classes during a fall or spring semester, at any time after the first day of classes through the last day of exams, must request permission from the School of Education and Human Development Student Affairs Office by scheduling an appointment with a member of the team.
Upon approval, students must complete the “Leaving the University” form in their SIS Student Center. The Office of the University Registrar (UREG) will notify the student once the withdrawal becomes official. Students requesting withdrawal should be aware of the following:
- Students under the age of 18 must give notice to their parents or legal guardians of their intention to withdraw. Evidence of this notice must be provided before a withdrawal request will be approved.
- Applications for withdrawal must be approved by the Senior Associate Dean for Academic Programs and Student Affairs or their designee.
- Undergraduate students may withdraw from the University before the conclusion of a semester, specifically up to the last day of the final examination period.
- Students may specify on the “Leaving the University” form whether their request to withdraw is for medical reasons. Students who withdraw for medical reasons will be subject to review by the Department of Student Health prior to readmission to the University; Student Health’s review may take up to three weeks in addition to any school deadlines. Students who withdraw for medical reasons should plan accordingly and apply for readmission as soon as they wish to return to the University.
- Students who voluntarily withdraw from the University will have the notation “Withdrew: DATE” recorded on their permanent academic record and their official transcript. Undergraduate students will receive a grade of W in all classes. A grade of W cannot be changed.
Students in the School of Education and Human Development who withdraw within 10 class days immediately preceding the final examination period are not permitted to re-enter the University for the following semester or to present transfer credit earned during that time. Students who receive a withdrawal notation for two consecutive academic terms (excluding Summer Session and J-Term), regardless of the time between those terms, may not apply for readmission to the University for one year.
Medical Withdrawal
A student may request a voluntary withdrawal for medical reasons at any point in the semester. All policies, procedures, and deadlines for voluntary withdrawal apply.
Students who withdraw for medical reasons must be cleared by Student Health prior to readmission to the University (see Returning to the University below). Students should plan accordingly, as this review may take up to three weeks in addition to any school deadlines.
Further Information on Withdrawal
For further information about withdrawal policies, please see the University Regulations section of this Record. Students receiving financial aid should consult Student Financial Services for additional information. Questions about tuition and fees for withdrawn students should be directed to Student Financial Services.
Returning to the University
To initiate the return to the University process, a student’s account must be cleared of all holds.
Undergraduate students seeking to return after an absence of fewer than 24 continuous months should contact the School of Education and Human Development Office of Admission and Student Affairs and their program coordinator to discuss their plan of study. Students must then complete the Returning to the University eForm in SIS. Medical clearance documentation is required for students returning from a medical withdrawal.
Students seeking to return after an absence of 24 continuous months or longer, or following suspension, must submit a formal application to the Senior Associate Dean for Academic Programs and Student Affairs. The application must include:
- A personal statement addressing the student’s readiness to return in light of any serious difficulties or extenuating circumstances related to the absence
- A proposed academic plan for the remaining semesters
- Completion of the Returning to the University eForm in SIS
- Medical clearance documentation, if applicable.
Students must also meet with the Office of Admission and Student Affairs and their degree program coordinator to develop a plan of study. Approval of a request to return is not guaranteed.
International students must consult with the International Studies Office (ISO) when seeking readmission. Members of the United States Armed Forces may have rights under state and federal law when their education is interrupted for a service-connected reason and should consult the Undergraduate Record, Graduate Record, and/or the Virginia Office of the Attorney General for additional information. Students subject to the Contributory Mental/Medical Disorder (CMD) review process should consult the Office of the Dean of Students on the process of returning to the University.
The deadline to complete the Returning to the University process is April 1 for the summer term, July 1 for the fall semester, and December 1 for the spring semester
Information regarding the medical clearance documentation process through Student Health and Wellness: https://www.studenthealth.virginia.edu/re-enrollment
See the University Regulations—Academic: Leaving and Returning section of this Record for additional policies governing a student’s return.
Public Professional Licensure Disclosure
As a member of the State Authorizations Reciprocity Agreement, the University of Virginia (UVA) is authorized to provide curriculum in a distance learning environment to students located in all states in the United States except for California. Although California does not participate in SARA, it allows students to enroll in out-of-state programs. Additional information is available on the NC-SARA website. (34 CFR 668.43(a)(6)& 34 CFR 668.72(n)).
Please visit the University’s state authorization web pages to make an informed decision regarding which states’ educational requirements for initial licensure are met by this program. (668.43(a)(5) (v)(A) - (C))
Enrolled students who change their current (or mailing) address to a state other than Virginia should update this information immediately in the Student Information System as it may impact their ability to complete internship, practicum, or clinical hours, use Title IV funds, or meet licensure or certification requirements in the new state. (34 CFR 668.402).
Study Abroad
The School of Education and Human Development supports a range of study abroad programs through which students may grow academically and professionally while gaining a global perspective. Students who plan to pursue an international learning experience for academic credit must first consult with their academic advisor, and if approved, meet with the International Studies Office.
Earning Undergraduate Credit for Study Abroad
To be eligible students to study abroad for academic credit, students must have completed at least one full-time semester at the University of Virginia, have a cumulative grade point average of 2.5 or higher, and be in good academic and disciplinary standing at the time of application. Students are expected to meet with their academic advisor to develop a plan of study, complete the online Education Abroad Workshop, and meet with an Education Abroad Advisor in the International Studies Office.
All coursework must be approved prior to enrolling in an institution outside of the United States. Credit awarded for coursework completed abroad may not exceed the amount awarded for comparable university courses.* Students enrolled abroad during a fall or spring semester are expected to complete at least 12 credits of coursework.
To receive degree credit, students must:
- Review information and policies found on the Study Abroad page;
- Submit a completed EHD Study Abroad Transfer Credit Course Approval Form to ehd-registrar@virginia.edu
- Arrange for official transcripts to be sent upon completion of the program to: to Transfer Credit Evaluation, P.O. Box 400261, Charlottesville, VA 22904.
Requests for transfer credit from international students returning to their home countries for summer study will be evaluated in the same manner as requests from domestic students completing coursework at U.S. institutions.
* The University applies general guidelines for awarding credit recommended by the National Council on the Evaluation of Foreign Student Credentials and NAFSA: Association of International Educators. Credit is awarded for coursework completed at recognized foreign tertiary-level institutions, defined as those chartered and authorized by their respective national governments (typically through ministries of education).
Transfer Credit
Credits Earned Prior to Admission
A maximum of 60 credits may be earned prior to matriculation. These may include transfer credit approved by the University, Advanced Placement (AP) credit, international college-level exams, and dual enrollment coursework completed during high school.
After admission, if coursework is not listed in the University’s transfer credit database, students must complete the Undergraduate Transfer Credit Form and submit it to ehd-registrar@virginia.edu.
Credits Earned After Admission to EHD
Undergraduate students in the School of Education and Human Development may take coursework at another accredited, degree-granting institution of higher education in the United States or abroad and transfer those credits to the University.
Students must obtain approval prior to enrolling in coursework at another institution by submitted the Undergraduate Transfer Credit Form. If a course is listed in the transfer credit database, students should include the course and its University equivalent on the form. If a course is not listed, students should consult with the EHD Registrar (ehd-registrar@virginia.edu) for guidance.
Transfer credit must be approved by the student’s academic advisor and the EHD Registrar. A separate form must be submitted for each institution.
Upon successful completion of approved coursework with a grade of C or better, students may request transfer credit. Students must arrange for an official transcript to be sent to the Office of Admission and Student Affairs within two months of completing the course. Failure to submit official transcripts within this timeframe may result in the course not being recorded on the student’s official transcript.
Courses with a grade of S, P or another non-letter grading option will transfer only upon verification that the work is equivalent to a grade of C or better. Such courses will count toward the total number of Credit/No Credit courses permitted in the degree program.
Quarter-hour credits will be converted to semester-hour equivalents. Credit will not be awarded for coursework that duplicates credit previously earned at the University.
No more than 60 credits earned outside of the University (including transfer credit and Advanced Standing credit) may be applied toward the degree.
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