Jun 22, 2024  
Graduate Record 2017-2018 
Graduate Record 2017-2018 [ARCHIVED RECORD]

Dining, Housing, & Tuition & Fees

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Dining at UVA


Dining provides students numerous opportunities for meals and snacks from dining rooms, food courts, coffee shops, and convenience stores around Grounds. Whether you just need a between-class snack or a full-course meal, it’s covered when you have a meal plan. Students have the opportunity to eat on Grounds from 7 a.m. to 2 a.m. in over 25 locations.

When you purchase a meal plan you get: swipes for meals at residential dining rooms on Grounds; Plus Dollars to spend at UVA Dining cafes, food courts, and convenience stores; and meal exchange opportunities at certain locations. You can also use your Plus Dollars with our local delivery partners – Domino’s and Ming Dynasty.

The University student identification card is the student’s entry into the residential dining rooms. It allows students to use the meals and Plus Dollars on their dining plans, and tells them the current balances. If the card is lost or stolen, the card office must be notified immediately at 924-4508 to deactivate the card. A separate card is issued to students in the School of Continuing and Professional Studies.

Graduate Students have the option of purchasing a meal plan as well. We offer a special plan just for graduate students: the Graduate Student Semester 50 Meal Plan. This specially-designed plan includes meals at the Garden Room—an exclusive faculty and staff dining room on the West Range.

For more information, please visit the UVA Dining website at www.virginia.edu/dining, email dining@virginia.edu or contact the Meal Plan Coordinator, UVA Dining, P.O. Box 400312, Charlottesville, VA 22904-4312; (434) 982-5140. Dining locations are accessible to students with disabilities.

Meal Plan Changes


Meal plans are annual contracts. First year students are required to purchase a meal plan for the entire year. As a courtesy, we provide a change period in between semesters. All changes must be made on the UVA Dining website (www.virginia.edu/dining) by completing the “Dining Plan Change Request” Form or by filling out an “Intent to Change” Form at the Dining Services Administrative Office at Observatory Hill during a specific time period each semester. Please note that removing your meal plan from your QuickPay system does not change or cancel your meal plan.

Students may purchase or upgrade their meal plan at any time during the academic year. There is no fee for upgrading meal plans; however a $50 Early Termination Fee (ETF) is applied to all early terminations except for students graduating in December or studying abroad. The 2016/17 meal plan rates are available on the UVA Dining website at www.virginia.edu/dining.

Meal Plan Options


All Access Meal Plans let students enjoy all-you-care-to-eat dining for breakfast, lunch, and dinner in the residential dining rooms. Students receive all access to the dining rooms with these plans. Please visit our website at www.virginia.edu/dining for more information on all of our meal plan options. Plus Dollars All meal plans include Plus Dollars, which can be used in all dining locations. They work like an ATM or debit card, and students can use Plus Dollars for beverages, snacks, or full meals. The total purchase price is subtracted from the Plus Dollar dining plan balance. Students may increase the flexibility of their meal plan by purchasing additional Plus Dollars at any time. All charges are billed by Student Financial Services, and funds are available within one business day of sign-up.

Please note that the above descriptions of the meal plans do not include all relevant terms and conditions of the contract. Please refer to www.virginia.edu/dining for complete terms and conditions

Meal Exchange/TO-GO Meals


Our policies on Meal Exchange and To-Go meals at UVA Dining are as follows: A To-Go meal counts as a “Meal Exchange” swipe, and is deducted from your account in the same manner. With the Ultimate Access Meal Plan, you are allowed three swipes per day to use for either Meal Exchange or To-Go meals. With the All Access 7, Semester 160, Semester 80 and Semester 50 Meal Plans, you are allowed two swipes per day to use for Meal Exchange or To-Go Meals. There is an hourly limitation on swipes: you are allowed one swipe per hour whether you use a Meal Exchange or To-Go swipe. We want you to join us for your meals in our locations and share in the experience of dining at The University of Virginia.

Residential Colleges and Language Houses


Brown College requires that all residents purchase a residential meal plan and it is expected that residents will eat in the College dining hall at the Fresh Food Company in Newcomb Hall. Hereford College requires that all residents purchase a residential dining plan and it is expected that residents will eat at Runk Dining Room for Sunday brunch or dinner and two additional dinners between Monday and Thursday evening.

Language Houses: The French and Spanish language houses require that all residents participate in a Language House Dining Plan. Students are required to eat dinner Monday through Thursday at their respective language house.

Athletic Dining Plans: Varsity student athletes are required to participate in an Athletic dining plan. These plans include dinners at the John Paul Jones athletic dining room, featuring recipes designed to meet the special nutritional needs of student-athletes. Only student athletes on varsity NCAA competing sports teams are eligible to participate in Athletic Dining plans.

Housing & Residence Life


Housing & Residence Life (HRL) works collaboratively to create inclusive, welcoming communities where residents are empowered and encouraged to develop as scholars and leaders through self-governance and engagement in their residential community. HRL’s primary focus is to provide services and programmatic direction for all on-Grounds residential students (undergraduate and graduate), faculty, staff, and conference guests. With over 2 million square feet of residential space, HRL strives to create environments that support the academic, cultural, and social goals of the University. Residential offerings encompass a diverse array of building styles, including apartment complexes, townhouses, and single-family homes. Graduate student housing is available in the historic Range, Faulkner Drive Rooms Copeley Hill Apartments, and University Gardens Apartments.

Graduate Housing


Graduate students may live in University housing on Grounds,, or in privately owned properties.

On-Grounds housing applications for graduate students can be found online at http://housing.virginia.edu/graduate-application.. Applications are available beginning April  for move-in dates on July or August. Room rent is due on the first of each month and can be paid directly to HRL using online credit card payments, or through Student Financial Services. All HRL charges are subject to change.

Requests for information regarding graduate housing should be addressed to Housing & Residence Life, P.O. Box 400735, Charlottesville, VA 22904-4735. HRL also may be reached at 434-924-3736 or housing@virginia.edu.

Graduate Housing Accommodations


Copeley Hill Apartments
These accommodations consist of 112 one-bedroom apartments, 114 two-bedroom apartments, and 30 three-bedroom apartments. Students can either lease an entire apartment (furnished and unfurnished units are available) or share a furnished apartment with other graduate students. These apartments are in close walking distance to the School of Law and the Darden School of Business with a Central Grounds UTS bus stop adjacent to the residences. The 28 buildings in the community are nestled among wooded, rolling hills, and a creek that winds through the complex. All apartments have a window air-conditioning unit, refrigerator, stove, and Wi-Fi access.

Faulkner Drive Rooms
These accommodations are located in two historic buildings at 465 and 469 Faulkner Drive that date from the 1940s. Situated on the Faulkner property in North Grounds, the rooms are within walking distance of Central Grounds, the Darden School of Business, and the School of Law. The seven furnished, single-occupancy bedrooms have individual entrances and offer air-conditioning and private full baths. A community living room, kitchen, and laundry facilities (located in 469 Faulkner Drive) are shared by residents of both buildings.

The Range and Crackerbox
These accommodations are located on the flanks of the Lawn, in Thomas Jefferson’s original buildings. The rooms do not feature air conditioning, kitchens, or private bathrooms, but students can find whatever is needed just a few steps from their doors. All rooms are single bedrooms equipped with a fireplace and central heating as well as a single bed, wardrobe, secretary desk, rocking chair, and built-in sink closet. All rooms have Wi-Fi access. There is a special application process for the Range and Crackerbox. For more information, see www.student.virginia.edu/range.

University Gardens
This eight-building apartment complex north of Central Grounds on Emmet Street (U.S. Route 29) contains 41 one-bedroom apartments and 28 two-bedroom apartments. Students can either lease an entire apartment (furnished and unfurnished units are available) or share a furnished apartment with another graduate student. The complex is in close proximity to Barracks Road Shopping Center. All apartments have a window air-conditioning unit, refrigerator, stove, and Wi-Fi access.

Housing Regulations


HRL policies are designed to ensure student safety and complement the University’s mission. Safety is a priority for the University and is a shared responsibility with students. Students who live on Grounds should call University Police at 911 for emergencies. Doors should remain locked when students are not in their rooms and when they are asleep. Any facilities issues should be reported using the HRL website at http://housing.virginia.edu/maintenance-requests, and emergency facilities issues should be called into the Facilities Management Service Desk (434-924-3053).

All rooms in University facilities are subject to the HRL Terms & Conditions of Housing, which can be found at http://housing.virginia.edu/housing-terms-gfs. This includes billing students for facility damages. When specific responsibility for damage cannot be determined, all costs are divided equally among the residents of that unit, all who have access to a common area space, or all who live in that building.

Fire safety inspections occur each semester for randomly selected rooms at the Range and Crackerbox. Students are expected to make corrections if cited by the inspectors or if directed by HRL staff. Failure to make corrections will result in referral to the University Judiciary Committee (UJC).

Sales and soliciting are prohibited within University residential areas.

The only exception is during University elections, when student candidates may enter a University residential building with a student host who lives in that building. The candidate must be with their host at all times. Student candidates must follow these guidelines and those outlined by the University Board of Elections (UBE). 

Fliers and posters are not permitted on the exterior of University residential buildings, including doors and windows. Fliers can only be posted inside a residential building on designated bulletin boards or in designated posting areas. Fliers that are posted on non-designated areas will be removed. Staples and push pins may be used on bulletin boards, and blue painter’s tape is the only adhesive that can be used for all other designated posting areas. Financial charges will be assessed to individual students or to organizations for damages made by postings.

Students are strongly encouraged to obtain personal property insurance, as the University is not responsible for damage to residents’ property.

The Graduate/Family Housing Association

The Graduate/Family Housing Association (GFHA) is governed by a council composed of residents elected  from the various neighborhoods of the graduate housing communities. The GFHA coordinates programming for the residents and serves as  liaison with HRL and other agencies.

Off-Grounds Accommodations


Students wishing to obtain housing off-Grounds should consult HRL’s off-Grounds resources at http://housing.virginia.edu/off-grounds.

Rent Rates


The following University housing rental charges are for the 2017-2018 session. For current rate information, visithttp://housing.virginia.edu.

Graduate Housing Rental Rates
(Per month, per apartment and including utilities, except telephone and cable TV.)

Copeley Hill One Bedroom Furnished $825
Unfurnished $795
Two Bedroom Furnished $1,020
Unfurnished $980
Three Bedroom Furnished $1,210
Unfurnished $1,160
Faulkner Drive One Bedroom Furnished $600
The Range and Crackerbox One Bedroom Furnished $756
One Bedroom Furnished $825
University Gardens Apartments One Bedroom Furnished $825
Unfurnished $795
Two Bedroom Furnished $1,020
Unfurnished $980

Tuition and Fees


University tuition and fees consist of tuition and required fees, as well as a student activities fee. Students enrolled for three or fewer credits, or research credits are assessed a special session fee and do not have student access to fitness centers or athletic events. The University Board of Visitors sets tuition and fees annually. University tuition and fees are subject to change.

Graduate and Professional Tuition and Required Fees

Effective July 1, 2017

For Academic Year 2017-2018 Approved by the Board of Visitors December, 2016

Architecture Graduate Research (per credit hour) $200 $200
Graduate School of Architecture (Masters, per credit hour) $686 $1,135
Graduate School of Architecture (Masters Program) $19,254 $30,698
Graduate School of Architecture Full Time Research Only $7,586 $7,586
Graduate School of Architecture in Constructed Environment (PhD, Yrs 1-2) $18,338 $29,516
Graduate School of Architecture in Constructed Environment (PhD, Yrs 3+) $7,632 $8,314
Arts & Sciences    
Graduate School of Arts & Sciences (Masters, per credit hour) $686 $1,135
Graduate School of Arts & Sciences (MA/MS) $19,198 $30,642
Graduate School of Arts & Sciences (Non-degree program) $7,576 $8,258
Graduate School of Arts & Sciences (PhD, Yrs 1-3) $18,282 $29,460
Graduate School of Arts & Sciences (PhD, Yrs 4+) $7,576 $8,258
Batten School of Leadership & Public Policy MPP (per credit hour) $1,028 $1,926
Batten School of Leadership & Public Policy MPP (includes 2nd Yr of Accelerated B/MPP) $27,430 $49,670
Curry School of Education Fully Online Graduate Tuition (per credit hour) $500 $500
Curry Off Grounds Tuition (per credit hour) $500 $500
Curry-Graduate Research Per Credit Hour $200 $200
Curry School of Education (Masters, per credit hour) $655 $1,065
Curry School of Education - Applied Developmental Science MEd (12 month tuition rate) $20,850 $32,300
Curry School of Education - Athletic Training MEd (12 month tuition rate) $21,600 $35,280
Curry School of Education - Higher Education MEd (12 month tuition rate) $23,250 $37,000
Curry School of Education - Kinesiology for Individuals with Disabilities MEd (14 mo. tuition rate) $23,000 $37,000
Curry School of Education - Speech Communcation Disorders (CDD) Internship (annual rate) $10,740 $16,022
Curry School of Education (Masters Program) $18,490 $28,972
Curry School of Education (PhD and EdD, Yr 1-2) $18,490 $28,972
Curry School of Education (PhD and EdD, Yr 3) $13,012 $18,602
Curry School of Education (PhD and EdD, Yr 4) $7,540 $8,222
K-12 Educators (Undergraduate and Graduate, per credit hour) $340 $720
Darden and Data Science Dual Degree (per credit hour) $790 $1,292
Darden and Data Science Dual Degree Program (Yr 1) $72,669 $81,757
Full-time MBA Students, Yr 1 $62,800 $65,800
Full-time MBA Students, Yr 2 $62,800 $65,800
Global MBA for Executives (entering 2017), Charlottesville, including Program Fee (2 Yr total) $162,500 $162,500
Global MBA for Executives (entering 2017), Northern VA, including Program Fee (2 Yr total) $162,500 $162,500
MBA for Executives (entering 2017), Charlottesville, including Program Fee (2 Yr total) $155,000 $155,000
MBA for Executives (entering 2017), Northern VA, including Program Fee (2 Yr total) $155,000 $155,000
PhD Students (Yrs 1-2) $18,272 $29,450
PhD Students (Yrs 3+) $7,566 $8,248
  $0 $0
Data Science Institute $0 $0
M.S. in Data Science (per credit hour) $2,115 $3,462
M.S. in Data Science $26,010 $41,318
  $0 $0
Engineering $0 $0
School of Engineering and Applied Science (Masters program) (per credit hour) $914 $1,512
Commonwealth Graduate Engineering Program (per credit hour) $670 $1,101
School of Engineering (PhD Yr 1-3) $14,062 $20,990
School of Engineering (PhD Yr 4) $6,854 $7,536
School of Engineering and Applied Science Full-time Students (Masters program) $19,208 $30,652
SEAS AMP $39,000 $39,000
SEAS AMP MITRE $30,188 $30,008
  $0 $0
Law $0 $0
Full-time JD students $58,300 $61,300
Full-time LLM Students $58,300 $61,300
Full-time SJD Research Only Students $8,200 $8,200
  $0 $0
McIntire $0 $0
M.S. in Accounting $32,694 $40,890
M.S. in Commerce $43,912 $49,920
M.S. in Global Commerce - Americas $41,168 $41,509
M.S. in Global Commerce - Barcelona $6,143 $6,484
M.S. in Global Commerce - China $16,643 $16,984
M.S. in MIT $47,954 $47,954
  $0 $0
Medicine $0 $0
Biomedical Sciences (Yrs 1-2 for MSTP and students with a Masters, Yrs 1-3 all others) $18,324 $29,502
Biomedical Sciences (Yrs 3+ for MSTP and students with a Masters, Yrs 4+ all others) $4,474 $4,474
Full-time Students (Yr 1) $48,182 $58,988
Full-time Students (Yr 2) $48,182 $58,988
Full-time Students (Yr 3) $48,182 $58,988
Full-time Students (Yr 4) $48,182 $58,988
MD/MBA Program - Spring 2017 Semester $25,978 $29,088
School of Medicine Research Only (per credit hour) $206 $206
Medicine-Public Health $19,240 $30,684
  $0 $0
Nursing $0 $0
School of Nursing Research Only (per credit hour) $200 $200
School of Nursing (Masters program) (per credit hour) $667 $1,083
School of Nursing Clinical Nurse Leader (CNL) Program (per credit hour) $736 $1,252
School of Nursing (Masters program) $18,744 $29,426
School of Nursing (PhD, Yrs 1-3) $18,296 $29,474
School of Nursing (PhD, Yrs 4+) $7,590 $8,272
School of Nursing Clinical Nurse Leader (CNL) Program $23,678 $38,806
School of Nursing DNP $18,734 $29,550
School of Nursing Full Time Research Only $7,544 $7,544
National Criminal Justice Command College Program - Graduate $7,673 $14,173
National Criminal Justice Command College Program - Undergraduate/Noncredit $6,665 $14,097
Post-Baccalaureate Pre-Medical Certificate Program $30,482 $36,110
Bachelor of Interdisciplinary Studies (per credit hour) $430 $430
Community Scholars - Graduate (per credit hour) $462 $1,400
Graduate Professional Development (per credit hour) $480 $870
Fully Online Graduate Tuition (per credit hour) $500 $500
Bachelor of Professional Studies-HSM (per credit hour) $500 $500
Community Scholars - Undergraduate (per credit hour) $405 $1,412
Fully Online Active Military (per credit hour) $250 $250
Undergraduate Professional Development (per credit hour) $405 $882
Fully Online Undergraduate Tuition (per credit hour) $430 $430


Activity Fees    
Activity Fee-Architecture $66 $66
Activity Fee-Arts & Sciences $8 $8
Activity Fee-Batten $36 $36
Activity Fee-Curry $20 $20
Activity Fee-Darden $56 $56
Activity Fee-Data Science $10 $10
Activity Fee-Engineering $20 $20
Activity Fee-Graduate School of Arts & Sciences $10 $10
Activity Fee-Law $40 $40
Activity Fee-McIntire Graduate $100 $100
Activity Fee-McIntire Undergraduate $86 $86
Activity Fee-Medicine $52 $52
Activity Fee-Nursing $24 $24
Activity Fee-Regular Session $50 $50
Application Fees    
Application Fee-Architecture $75 $75
Application Fee-Batten $75 $75
Application Fee-Curry $75 $75
Application Fee-Darden non PhD $250 $250
Application Fee-Darden PhD $100 $100
Application Fee-Graduate Engineering $85 $85
Application Fee-Graduate School of Arts & Sciences $85 $85
Application Fee-International Study $90 $90
Application Fee-Law $80 $80
Application Fee-McIntire Graduate $75 $75
Application Fee-McIntire Undergraduate $75 $75
Application Fee-Medicine $80 $80
Application Fee-Nursing $75 $75
Application Fee-SCPS $70 $70
Application Fee-Undergraduate $70 $70
Other Fees    
School of Architecture Study Abroad Fee (Undergrad, annual fee) $500 $500
Clinical Services Fee - Clinical Nurse Leader (CNL) $332 $332
Continuous Enrollment/Affiliated Status Fee (per term) $206 $206
M.S. in MIT, Optional Independent Study (per credit hour) $1,216 $1,210
Clinical Services Fee - Medicine $182 $182
Music Lessons $780 $780
Clinical Services Fee - Nursing BSN $190 $190
Orientation Fee-1st Yr students $210 $210
Orientation Fee-transferring students $130 $130
School of Architecture Design Technology Fee (BS, MAR, LAND MLAR) $560 $560
School of Architecture Design Technology Fee (PLAN BUEP, PLAN MUEP, UNDAR ARU) $140 $140
International Student Fee (per term) $60 $60
Nursing Laboratory Fee (per credit hour) $80 $80
Study Abroad Administrative Fee (for students attending non-UVA programs) (per term) $400 $400
Residential College-Brown $120 $120
Residential College-French $100 $100
Residential College-Hereford $120 $120
Residential College-Monroe $100 $100
Residential College-International $220 $220
Residential College-Spanish $100 $100
Continuing Education Units (per credit hour) (SPCS) $50 $50
Natl Criminal Justice Command College Full Time Off Grounds Fee $525 $525
Study Abroad (per credit hour) $363 $463
Summer Language Institute Fee $60 $60
Comprehensive Fees    
Off Grounds Full Time Research Only (annual charge) $744 $744
Off Grounds Calculated Comprehensive Fee-Per Credit Hour $35 $35
Regular Session Calculated Comprehensive Fee-Aux $2,217 $2,217
Regular Session Calculated Comprehensive Fee-E&G $453 $1,135
Regular Session Calculated Comprehensive Fee-Total $2,670 $3,352
Summer Session Calculated Comprehensive Fee $392 $452
Special Session Calculated Comprehensive Fee $242 $302
Jan Term Calculated Comprehensive Fee $186 $216

Classification as an In-State Student


Eligibility for in-state educational privileges, including in-state tuition rates, is governed by Section 23-7.4 et. seq. of the Code of Virginia.

Applicants for admission apply for in-state status by completing the Application for Virginia In-State Educational Privileges, available as part of the Application for Admission.

Currently enrolled students apply for changes in residency status through the Committee on Virginia Status, University of Virginia, P.O. Box 400160, Charlottesville, VA 22904-4203. You can also contact the Virginia Status office at 434-982-3391 or by email at virginiastatus@virginia.edu. Applications must be received prior to the first day of class of the semester for which in-state privileges are sought.

Students classified as non-Virginia residents in current degree programs should contact the Office of Virginia Status if they are considering applying for admission to other degree programs.

Instate Surcharge
Students with an initial entry date of Fall 2006 or later may not exceed attempted hours that total 125% of the credit hours needed for a specific degree program and retain in-state tuition eligibility. The Code of Virginia states that if a student who is classified as in-state exceeds 125% of the required credit hours to complete their degree, they will be subject to a surcharge each semester thereafter. This surcharge will appear on the student account, typically at the end of the add/drop period each term.

The following courses and credit hours shall be excluded: remedial courses; transfer credits from another college or university that do not meet degree requirements for general education courses or the student’s chosen program of study; advanced placement or international baccalaureate credits that were obtained while in high school or another secondary school program; and dual enrollment, college-level credits obtained by the student prior to receiving a high school diploma.

The Code of Virginia establishes rules for eligibility for in-state tuition for all students enrolled at public institutions in the Commonwealth of Virginia. Section 23-7.4:F of the Code of Virginia further requires undergraduate students to maintain progress toward the degree to comply with continued eligibility for in-state tuition.

Inquiries about the surcharge and about specific conditions for appeal of the surcharge can be made to Student Financial Services at studentaccounts@virginia.edu, or in person at our offices in Carruthers Hall, at 1001 Emmet Street. Appeals of the surcharge will be reviewed by Student Financial Services and your School of enrollment.

Combined Degree Programs Tuition and Fees


J.D.-M.B.A. Program

Tuition and Fees
During the first three years of the program, students will pay one full year of Darden School tuition (when enrolled in the full-time first year curriculum at the Darden School) and two full years of Law School tuition. During the fourth and final year of the program, students will pay one semester of tuition to the Law School and one semester of tuition to the Darden School.

Financial Aid
Financial aid will be provided by the school to which the student is paying tuition during each semester. Financial aid is not guaranteed and is subject to individual school and University availability and regulations.

J.D.-M.A. Program
During enrollment in this program, the student is treated as regularly matriculated at the school in which the student is in residence. The student thus pays the School of Law tuition and fees while in residence at the School of Law, and the Graduate School of Arts and Sciences tuition and fees while in residence at that school.

Fixed Charge Schools


University students enrolled in fixed-charge graduate schools are assessed tuition and fees based on their residency status and school of enrollment.

General Payment Policies


Auditing Courses Students currently enrolled for regular or non-topical research courses are charged the regular graduate per hour rate for audited courses. Individuals not currently enrolled who wish to audit courses at the University must do so through the School of Continuing and Professional Studies and are subject to their rate schedule.

Credit Balances Credit balances resulting from a scholarship, fellowship, or University awarded grant or loan are refunded by U.S. mail to the local mailing address that exists in the Student Information System to arrive on or about September 1 in the fall and February 1 in the spring, unless direct deposit is in effect. Credit balances resulting from the installment payment plan are refunded in mid-November for the fall semester and mid-April for the spring semester.

Credit balances resulting from overpayment may first be used to offset any other past due amounts owed to the University. Credit balances of less than $5 are not refunded unless requested.

Direct Deposit Student can enroll in direct deposit by signing into the Student Information System and clicking on the link to Sign up for Direct Deposit. Students not enrolled in direct deposit will have checks sent via U.S. mail to their local mailing address, a process that can take an additional 10 days. Direct deposit of credit balances is strongly encouraged, though not required. If not chosen, checks are still issued; however, creation of checks is a slower process than direct deposit.

Failure to Pay University Financial Obligations Enrolled students may be suspended from the University for past due financial obligations. Suspension includes dropping of courses and prevention from course enrollment for future terms. Current students have their debts offset against any credit balances and other proceeds, such as loan checks. Current and former students will have a financial hold placed on their student account, preventing them from adding classes or obtaining an academic transcript. Past due obligations are reported to the state for offset against state income tax refunds, state vendor payments, and lottery winnings, and may be reported to credit bureaus, referred to third-party collection agencies or the State Attorney General, or litigated. Debtors may be assessed collection costs up to fifty percent of their debt.

Federal Loans The University participates in the Ford Federal Direct Loan Program. Further information on federal loans is available in the Financial Aid section of this Record.

Home and Mailing Addresses Student Financial Services uses the home and mailing addresses that are recorded in SIS. It is the student’s responsibility to maintain current addresses in the SIS. Failure to update addresses on a timely basis may result in misdirected refund checks. Because the Local Mailing address is used for refunds sent by check, please ensure your Local Mailing address is always up to date in the SIS.

Payment by the Billing Due Date Students are expected to satisfy all outstanding obligations to the University before they are permitted to attend classes for a given term. If outstanding obligations are not satisfied, courses are dropped after 5 p.m. of the Friday of the first week of classes.

Senior Citizens In compliance with the Senior Citizens Higher Education Act, the University waives tuition and required fees for courses on a space-available basis. To be eligible, a person must be at least 60 years old, have been legally domiciled in Virginia at least one year before the semester begins, and must gain admission to the University. Eligible persons should contact Student Financial Services to request the waiver.

To qualify as a full-time or part-time student for credit, the senior citizen’s taxable income (for federal income tax purposes) the year prior to enrollment must not have exceeded $15,000.

There is no income requirement if the senior citizen wants to audit a course offered for credit or to enroll in a non-credit course. No more than three courses per semester may be taken on this basis, but there is no limit to the number of semesters a senior citizen may be enrolled. Instructors have the option of determining whether students may or may not take their courses on an audit basis. Those who have completed 75 percent of their degree requirements may enroll for courses at the same time as tuition-paying students, rather than waiting until regular registration is completed.

Taxability of Scholarships and Fellowships The Internal Revenue Service (IRS) tax code permits the exclusion of scholarships or fellowships from income up to the amount used for the payment of course-related expenses (i.e., tuition, fees, books, supplies, and equipment). The IRS does not consider the cost of room and board to be course-related. Stipends or living allowances paid as part of a scholarship or fellowship are considered taxable income. The University is required to withhold taxes on such payments only to nonresident alien recipients not claiming treaty benefits. However, all recipients are required to report their scholarships and fellowships to the IRS by filing a yearly tax return and to pay the requisite taxes. These provisions apply to all scholarship and fellowship recipients of domestic source grants, regardless of whether the recipient is an undergraduate, graduate student, citizen, or nonresident alien. Students should retain receipts for tax deductible items. The University cannot provide tax counsel.

University Awarded Loans Proceeds from University awarded loans (e.g., health professions, nursing, or institutional loans) are not distributed by check but are applied directly to the student’s University account. Graduates must be registered for the number of credits specified on the loan application, to be eligible to receive credit from these loan proceeds.

Veterans’ Benefits UREG (Office of the University Registrar) is the University liaison with the Veterans Administration in matters concerning educational benefits available to veterans under the provisions of Chapters 30, 31, 32, 34, 35 and 1606. (War Orphans’ benefits are handled through the scholarships/fellowships office in Student Financial Services, P.O. Box 400204, Charlottesville VA, 22904-4204; (434) 982-6000 or visit http://www.virginia.edu/registrar/vabenefits.html.)

Benefit information and application forms can be found on the VA Website: www.gibill.va.gov. Inquiries regarding how to start up VA benefits during enrollment at the University and certification procedures should be directed to: UREG (Office of the University Registrar), P.O. Box 400203, Charlottesville, VA 22904-4203; (434) 924-4122; or e-mail certify@virginia.edu.

Other Fees and Special Charges


Affiliated Status Fee Students are charged a fee of $206 for each semester they are on an approved leave of absence or each semester they are not enrolled for courses in a resident school but wish to maintain their matriculated status in the school. Graduate students enrolled in a doctoral degree program who are completing their dissertation away from the University may petition their dean to be approved for Affiliated status. Students who are in affiliated status pay the associated affiliated status fee rather than tuition or comprehensive fees. They may not utilize faculty time or the facilities of the University of Virginia except as non-students.

Damage to University Property The student or students responsible are charged at the cost of repair or replacement.

Diploma Fees Replacement and duplicate diplomas may be obtained upon payment of a $50 fee plus a mailing fee.

I.D. Replacement Fee A fee of $15 is charged to replace a lost, stolen, or damaged student I.D. card. Payment must be made at the time of replacement.

International Services Fee All students attending the University under the F-1 or J-1 non-immigrant visa status are required to enroll for full time study in both the fall and spring semesters (12 or more credits for graduate students). Any change in visa or citizenship status must be submitted with original documentation to the International Student and Scholar Programs Office in Minor Hall. You are also required to obtain a Social Security Number if you will be receiving University-awarded financial support.

International Students will be charged a $50 International Services Fee. The revenue offsets costs associated with the operation of the federally mandated Student and Exchange Visitor Program and the associated Student and Exchange Visitor Information System (SEVIS). Further, the fees will ensure that the University is in compliance with federal mandates, as well as supporting the International Studies Office to have an adequate number of highly-skilled professionals who can address all student legal status issues.

Late Registration Fee Students who register for the term after the end of the first week of classes are assessed a $25 late registration fee. Students who register more than two weeks after the end of the first week of classes are assessed a $50 fee.

Return Check Service Fee The University assesses a $50 service fee for all checks returned by the bank as non-negotiable. Checks are automatically redeposited by the bank once they are returned to the University.

Registration and Payment


Dropping Courses - Deadline for Financial Credit
For students enrolled in variable charge graduate schools to receive full financial credit for dropped courses, the course must be dropped by the end of the sixth week of the school term and the student must remain enrolled in at least one course at the University. The definition of the sixth school week corresponds to the definition set forth in the withdrawal refund schedule. This drop date is used only for determining financial credit and does not bear any correlation to the dates set forth by the schools for dropping courses without academic penalty.

Fall and Spring Semester Registration
Registration is conducted through the SIS each semester. Instructions for registering are available on-line at www.virginia.edu/registrar. Upon completion of the registration process, an individual is classified as a registered student. Not attending classes does not alter the registration status or the assessment of tuition and fees. Once registered for a semester, a student may terminate registration only through official withdrawal from the University.

Monthly Payment Plan
The University of Virginia offers a Monthly Payment Plan in conjunction with Nelnet Business Solutions. Sign-up is by semester, and there is a $35 per semester fee for this plan. This payment plan allows parents and/or students to make 5 monthly payments per semester for tuition and fees, housing, and dining plans. Participation in the Monthly Payment Plan is optional and available to all students. Please note that this plan is not available as an option to pay Summer term tuition. The plan is only available for the Fall and Spring terms. For more information, go to http://www.virginia.edu/studentaccounts/paymentplan.html.

Payment and Late Payment
The final date for payment of student account balances for University charges is included in the account statement on-line for students. The payment due date for most graduate programs for the Fall 2015 semester is August 19, 2015; for the Spring 2016 semester, it will be on or about January 6, 2016. However, some programs with unique start dates will have different billing and due dates. Check QuikPay@UVA for the most current billing and due date information. Bills are available on-line through QuikPay@UVA only. Therefore, failure to receive a bill by mail is not a legitimate reason for late payment. Any student who fails to pay the amount due by the specified payment due date is subject to a 1.5% late fee assessed on the amount past due.

The late fee carries a due date separate from the original charge. Requests for waivers of late fees due to extenuating circumstances must be made in writing to studentaccounts@virginia.edu and must be received by Student Financial Services by the late fee due date.

Checks returned for insufficient or uncollected funds are immediately redeposited by our bank. Payment of tuition and fees by a check that is returned from the bank will incur a late fee if the repayment is not received by the due date for the charge(s) in question. A $50 service charge will also be assessed. Postdated checks should not be submitted; each check is immediately processed for payment regardless of its date. Students who have three returned checks will be denied the ability to pay via personal checks or through the electronic check function in QuikPay.

The University accepts, on-line only, MasterCard, American Express, and Discover credit card payments for tuition, fees, housing, or dining charges. There is a 2.75% convenience fee charged by the payment processor if payment is made by credit card or debit card.

The University utilizes a third party processor for credit card and electronic check payments. Credit cards and electronic checks can only be accepted on-line via the QuikPay portal. There is no service fee for paying by e-check.

Waiver of Comprehensive Fees (Employee Waiver Program) Employee Waiver Program University of Virginia full-time salaried faculty (9- or 12-month), ROTC faculty, full-time staff, and health care professionals (including health care employees working 20 hours or 50%) will qualify to have their comprehensive fee waived. There is no minimum enrolled credits nor is there a minimum time period of employment required for eligibility. Eligibility is determined on a term by term basis defined by your employment level. (Please note, wage employees are not included and off grounds fees are not included in the employee fee waiver program.)

Medical Center employees, please contact your HR Benefits team to review eligibility and request to apply the waiver. (Academic employees will be automatically updated if they are eligible and enrolled in credits.)

For additional details and eligibility regarding Tuition Education Benefits through University Human Resources, please visit UVA’s Human Resource Education Benefits web page.

Variable-Charge Schools


University students enrolled in variable-charge graduate schools are assessed tuition and fees based on their residency status, school of enrollment, and enrollment credits. For tuition and fee assessment purposes, enrollment credits are classified as either regular credit, non-topical research, or audit.

For information on course classification and academic requirements, contact the appropriate school.

Withdrawal from the University


Tuition and Fee Adjustment Policy

The University of Virginia’s Tuition and Fee Adjustment Policy provides consistency related to student withdrawals from a standard academic semester (term). If a student withdraws from the University, tuition and required fees are assessed according to the Institutional Tuition and Fees Adjustment Schedule. The treatment of Federal Aid (Title IV) eligibility and Return to Title IV (R2T4) funds follow the federal guidelines determined by the U.S. Department of Education. The treatment of Non-Federal Aid eligibility and return policies adhere to the respective funding source’s adjustment guidelines.

Institutional Tuition and Fees Adjustment Schedule

The institutional tuition and fees adjustment schedule applies to standard academic terms. Tuition and fees will be charged on a percentage basis determined by the school week during which the student withdraws. A standard semester (term) school week is defined as seven (7) calendar days. The first school week begins the first day of the start of the semester (term) period. The effective date of withdrawal is determined by the Dean of the school in which the student is enrolled, and the official withdrawal is recorded within the Student Information System. Any resulting credit due to a student because of a withdrawal will first be offset against any other amounts owed to the University.

Application of the Institutional Tuition and Fees Adjustment Schedule pertains to tuition and required fees. Housing and Dining adjustments are calculated separately and follow different adjustment policies (see UVA Housing & Residence Life and UVA Dining for adjustment guidelines).

The schedule for allocation of tuition and required fees between amounts charged and amounts adjusted is as follows:

School Week % Charged to Student % Adjusted
1 0% 100%
2 20% 80%
3 30% 70%
4 40% 60%
5 50% 50%
6 60% 40%
After 6 100% 0%

Federal Aid Eligibility and Return of Title IV (R2T4) Schedule

Student Financial Services is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence. The federal Title IV financial aid programs must be recalculated in these situations. Title IV funds are Pell, SEOG, and CSAP grants, Perkins Loan, Direct Subsidized, Direct Unsubsidized, and PLUS loans. Return of Title IV Funds guidelines are regulated by the U.S. Department of Education. See the DOE’s website for current regulations.