Financial Aid, Tuition & Fees

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Student Financial Services at the University of Virginia provides funds for students who cannot attend the University without financial assistance. Except for Athletic Grants-in-Aid, non-need-based loan programs, and a limited number of special scholarships, students must demonstrate financial need to receive assistance.

Consumer Information
(445 Rugby Road, P.O. Box 400727, (434) 924-3417) The University’s Consumer Information Officer (CIO) is available to assist students or prospective students in obtaining information about financial aid programs, the rights and responsibilities of students receiving financial aid under one of the many programs, the cost of attending the University, the refund policy currently in effect, the University’s academic programs, student retention data, and student program completion data (if available). The CIO may be contacted by writing to Christina Morell, Associate Provost and Director of Institutional Assessment and Studies, 445 Rugby Road, P.O. Box 400727, Charlottesville, VA 22904-4727.

Estimated Costs The estimated average costs (excluding travel expenses) for an undergraduate student at the University of Virginia for the academic year are available at https://sfs.virginia.edu/financial-aid-new-applicants/financial-aid-basics/estimated-undergraduate-cost-attendance.  

Note: For the fall semester only, all first-year undergraduate students will be assessed a $225 orientation fee and transfer students will be assessed a $137 orientation fee. International students will also be charged an additional $100 per semester.

Financial Need The primary responsibility for financing a college education rests with the student and parents, whether the parents are or ever were married to each other. Thus, a portion of the parents’ and student’s resources, the expected family contribution (EFC), is expected to be available for college expenses. UVA determines financial need by comparing the student’s budget (the Cost of Attendance) with his or her family financial resources from income, savings, and other resources. The resources are determined by a review of FAFSA and University Financial Aid Application or CSS/PROFILE data.  If the family financial resources are less than the cost of attendance for the academic year, the difference becomes the student’s financial need.

Funds available to applicants from outside sources (e.g., military benefits, gifts, scholarships, or grants) are considered resources in determining financial need. If any such resources become available after a federal aid offer has been made or received, the student must notify Student Financial Services. Receiving such assistance may necessitate a reduction in the applicant’s University-offered aid so that no applicant receives funds in excess of demonstrated financial need or the total cost of attendance.  If a refund of excess financial aid has already been made, the student will be required to repay the University the overage.

All financial aid applicants are required to complete and submit the Free Application for Federal Student Aid (FAFSA) and the CSS/PROFILE to be eligible for all forms of financial aid. The FAFSA and CSS/PROFILE secure family income and asset information, which is analyzed to produce an estimate of the funds that the student and parents will be expected to provide for college expenses. This is known as the expected family contribution (EFC). The difference between the expected family contribution and the cost of attendance (which includes tuition, fees, housing, food, books, personal expenses, loan fees, and travel) is defined as the student’s financial need. Students who demonstrate such need are eligible for need-based financial aid if all applications are submitted by the March 1st deadline.

The Aid Offer Financial aid is normally a combination of gift assistance, loan funds, and work study employment. We determine the financial aid offer based upon the various forms of financial aid available and the individual circumstances of the student. Students must be United States citizens or eligible non-citizens to receive financial aid awards. For 2024-2025, approximately 51% of all undergraduate students received grant and/or scholarship aid.

Payment and Refund Inquiries For questions or concerns regarding semester bills or expected refunds that have not yet been received, please check your account in SIS or contact us directly at:

Student Financial Services
Carruthers Hall
University of Virginia
P.O. Box 400204
Charlottesville, VA 22904-4204
sfs@virginia.edu
sfs.virginia.edu
(phone) 434-982-6000
Office Hours: 10am - noon and 1pm - 4pm, Monday - Friday

Refunds of financial aid that is greater than a student’s direct charges, or other awards, are generally processed within 3-5 business days of disbursement at the start of a term.  Once processed, the refund should arrive within 7-10 additional days, much faster, though, if the student has signed up for direct deposit. The student bears the sole responsibility of ensuring that all physical addresses in the Student Information System are accurate in the even they choose to receive their refund by paper check.

Regulations for Withdrawal and Return of Title IV Funds is available on-line at https://sfs.virginia.edu/changes/withdrawal.

Leave of Absence If a student who has received Title IV loans (i.e., Direct Parent PLUS Loans, and Direct Subsidized or Unsubsidized Loans) does not return from an approved leave of absence, some or all of the repayment grace period may be exhausted. For purposes of the Title IV programs, the date of withdrawal is the first day of the approved leave of absence.

Withdrawal If a student leaves the University prior to completing 60% of a semester (as calculated by SFS), SFS recalculates eligibility for Title IV funds (i.e., Pell Grants, FSEOGs, Direct Subsidized and Unsubsidized Loans, and Direct Parent PLUS Loans). Recalculation is based on the percent of earned aid using the following formula: Percent of aid earned = the number of instructional days completed up to the withdrawal date, divided by the total instructional days in the semester.

Funds are returned to the appropriate federal program based on the percent of unearned aid using the following formula: Aid to be returned = (100% minus the percent earned) multiplied by the amount of aid disbursed toward institutional charges.

When Title IV funds are returned, the borrower may owe a balance to the University. Your SIS Student Center will reflect balances due to the University if they are owed, and students must pay that balance due before being permitted to return to the University.

Students and applicants should pay close attention to posted due dates for applying for need-based financial aid.  Deadlines arrive prior to the release of admission decisions for applicants, so do not delay in completing your application.  Late applicants will not be eligible for state and University forms of need-based aid but will still qualify for federal aid.

Entering First-Year and Returning Undergraduate Students should submit by the March 1st deadline:

• The Free Application for Federal Student Aid (FAFSA). The University’s FAFSA code is 003745
• The CSS/PROFILE. The University’s PROFILE code is 5820.

Entering First-Year Undergraduates should refer to the the SFS website for additional documents that are required in order for SFS to provide a financial aid offer.  Go to https://sfs.virginia.edu/financial-aid-new-applicants/how-apply-aid-undergrad-programs/how-apply-financial-aid-first-year.

New Undergraduate Transfer Students should submit by the April 1st deadline (November 1, 2024, for spring 2025 transfer students):

• The Free Application for Federal Student Aid (FAFSA).  The University’s FAFSA code is 003745.
• The CSS/PROFILE.  The University’s PROFILE code is 5820.

New BIS and New BPHM Students should submit by the May 15th deadline:

• The Free Application for Federal Student Aid (FAFSA).  The University’s FAFSA code is 003745.
• The CSS/PROFILE.  The University’s PROFILE code is 5820.

Readmitted Students should follow the guidance on the page at https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/how-apply-financial-aid-returning.

Enrollment Unless prior approval for a reduced course load has been obtained from the dean, students must register for at least 12 credits each semester in order to receive the full financial aid offer.

Citizenship Students must be either United States citizens or eligible non-citizens in order to be eligible for federal, state, and University financial assistance.

Selective Service Students required to register for the selective service under the Military Selective Service Act must sign a statement of compliance before they may receive any federal financial assistance.

Default Status To receive federal financial aid, students cannot be in default on a Federal Perkins Loan, a Federal Stafford Student Loan, a Supplemental Loan for Students (SLS), or a Ford Federal Direct Loan received for study at any post-secondary institution; nor can they owe any refund on a Federal Pell Grant or Federal Supplemental Educational Opportunity Grant previously awarded at any post-secondary institution.

Entrance Counseling All first-time borrowers of Federal Direct Loans must complete entrance counseling through studentaid.gov before their first loan disbursement will be credited.  Those borrowing an Institutional Loan must visit https://www.ecsi.net/promw28/ to complete entrance counseling.

Exit Counseling All Federal Direct and/or Institutional Loan recipients are required to complete loan exit counseling prior to either leaving the University or registering for less than half-time credits. Ordinarily, borrowers of Federal Direct Loans are provided loan repayment information at the end of the semester in which they plan to graduate.

Student Financial Services will contact degree candidates by e-mail prior to graduation regarding exit counseling.  If the student withdraws, or registers for less than half-time credits, she or he must complete the counseling on-line. If the student fails to complete exit counseling, a hold will be placed on the student’s official grade transcript record.

Student Financial Services offers virtual assistance with loan exit counseling sessions at the end of the fall, spring, and summer periods. During exit counseling, students will be advised of their rights and responsibilities, given the opportunity to ask questions, and provided a repayment schedule.

Non-University Awards If a student receives assistance from a non-University source (e.g, an outside scholarship or military education benefits), University-awarded financial aid may be reduced as a resulting, bearing in mind that students cannot be offered financial aid greater than their demonstrated financial need. It is the student’s responsibility to notify Student Financial Services of any outside award received.

Reapplication Requirement Financial assistance is not automatically renewed each year. The amount of financial aid offered is based on the availability of funds and the evaluation of financial applications and related documents submitted each spring by the applicant. Should unusual circumstances occur that necessitate an immediate review, students should contact Student Financial Services immediately. Necessary adjustments will be made where justified and allowable.

Change in Financial Situation Students are encouraged to notify Student Financial Services of any changes in their financial situation during the year to determine if a re-evaluation of aid eligibility is warranted.

Summer Financial Aid Consideration for financial aid for summer session requires that students complete a separate application located in the appropriate academic year directory at https://sfs.virginia.edu/tuition-billing/forms. Even if a student has enrolled in summer session classes, no aid will be awarded without the separate financial aid application on file with Student Financial Services.  Eligibility consideration is based upon full-time enrollment (6 credit hours) and submission of an application for summer financial aid both. Once the student has enrolled in at least 6 hours (combined, either within a single session or across sessions, and with or without study abroad credits), an offer will be created. If a student falls below the minimum required hours for the summer at any time, aid will be canceled or modified, and if it has already disbursed, it will be required to be repaid if a balance remains due to the University after the adjustment.  All credit hours must be taken either on-Grounds or through an approved UVA-sponsored study abroad program.  The University will not offer aid to UVA students who take courses at other Universities during the summer outside of an approved study abroad program.  Also, grant funding specifically for study abroad during the summer is not available, and to qualify for any grant funding for on-Grounds summer sessions, students must be enrolled in 6 hours on-Grounds.

Students must complete the FAFSA to be considered for the Federal Perkins Loan, Federal Nursing Loan, and the Federal Direct Loans (Subsidized and Unsubsidized).

Federal Direct Loan Program The federal government allows dependent undergraduate students to borrow a maximum of the following: first year, $5,500; second year, $6,500; third, fourth, and fifth years, $7,500 each.

All borrowers are required to complete a Master Promissory Note (MPN) and entrance counseling the first time they borrow as a University of Virginia student. The MPN does not show loan amounts because it can serve as the student’s promissory note for future years. The amount of the subsidized and unsubsidized loans will be included in the student’s financial aid award notification. To complete the MPN, go to studentaid.gov.

Students will receive their Loan Disclosure Statement for each new loan borrowed. The disclosure statements provide information about the types and amounts of loans borrowed, the loan period, and the anticipated disbursement dates. Students should maintain the statements for their records.

Students initially accept, decline, or reduce loan amounts in the UVA Student Information System (SIS). After a loan is accepted in SIS, any other changes require completion of a Financial Aid Change Form Increase or a Financial Aid Change Form Decrease. Note that increases are subject to annual maximums. If you have borrowed more than you need, excess funds must be returned to UVA within 120 days of disbursement. The loan fee will be reduced or eliminated in proportion to the amount of the disbursement returned. Students have 14 days from the time of disbursement to cancel their loan(s) outright.

Disbursement Procedure: The financial aid offer indicates the total loan amount of the Direct Loan the student is offered. The net amount disbursed will be the gross amount of the loan, less fees.

The Direct Loan is normally payable in two disbursements, one-half of the total in each semester. Loan funds cannot be credited to the student’s account until approved by the lender and the student has enrolled in sufficient credit hours.

Students will receive an email once their loan has been disbursed to their student account, accessed through the Student Information System. The disbursement will first pay outstanding tuition, fees, housing, and dining due to the University of Virginia for the current semester, and the remaining funds will be sent to the student by direct deposit to their own personal bank account or by check to their mailing address in SIS.

In the case of an over-award, one or both of the loan disbursements may be reduced or canceled. Similarly, if tuition charges are reduced because of a change in enrollment or additional departmental or non-university awards, one or both of the loan disbursements may need to be adjusted or canceled.

If a student fails to enroll in sufficient credit hours, their loan will be canceled, typically within 30 days of the start of classes.

Repayment Borrowers of any Federal Direct Loan are sent loan repayment information by the lender during the semester in which they plan to graduate. If the student does not receive this information prior to leaving, it is his or her responsibility to contact studentaid.gov.

Direct Subsidized Loan Students who demonstrate financial need are eligible for the Direct Subsidized Loan. The federal government will pay the interest while the student is enrolled in a degree seeking program at least half-time (minimum of six credit hours). Repayment of the loan principal begins six months after the student leaves school or is enrolled less than half-time (fewer than six credit hours). At that time, interest will begin to accrue at a fixed rate with a minimum monthly payment of $50.  The interest rate for Subsidized Loans for undergraduate students for the 2021-2022 academic year was 3.73%.  There is also an origination fee of 1.057% for loans first disbursed before October 1, 2022. The origination fee for loans disbursed on or after October 1, 2022 has not been determined at this time.  In some cases, only a portion of the loan may be eligible for the federal interest subsidy.

Direct Unsubsidized Loan Students who do not demonstrate financial need, in whole or in part, are eligible for the Direct Unsubsidized Loan. Under this program, students may still borrow, but will be required to pay all the interest on the loan. Repayment of the interest on the unsubsidized loan begins within 60 days after disbursement unless interest capitalization is requested. The interest rate for Unsubsidized Loans for undergraduate students for the the 2023-2024 academic year was 5.50%.  There is also an origination fee of 1.057% for loans first disbursed before October 1, 2024. The origination fee for loans disbursed on or after October 1, 2024 has not been determined at this time.  Students whose parents are unwilling to provide information to complete the FAFSA can apply for unsubsidized loans with the proper supporting documentation.

Independent students may borrow up to the following additional amounts per year through the unsubsidized loan program: first and second year, $4,000; third, fourth, and fifth years, $5,000. Payment of the interest on any unsubsidized loan begins 60 days after disbursement, unless interest capitalization is requested.

Federal Direct PLUS Loan Program The Direct Parent PLUS Loan (“PLUS Loan”) is made to parents of dependent undergraduate students enrolled in school at least half-time (minimum six credit hours per semester). Parents must be U.S. citizens or registered permanent residents to apply for the PLUS Loan. Eligibility for the PLUS Loan is not based on demonstrated financial need. Parents with adverse credit history or who have filed bankruptcy in the past may be denied the PLUS Loan.  Students whose parents have been denied the PLUS Loan may receive an additional Unsubsidized Direct Loan.

Eligible parents may borrow up to the cost of attendance less any financial assistance. The interest rate for the 2023-2024 academic was 8.05%. There is also a 4.228% origination fee for loans first disbursed before October 1, 2024.  The origination fee for loans disbursed on or after October 1, 2023 has not been determined at this time.  Repayment begins within 60 days after the full disbursement of the loan, but parents may request a deferment while the student is in school.

Please note that PLUS Loan proceeds are applied to tuition charges before any other financial assistance. Unless parents request otherwise, credit balances are refunded to them rather than to the student.

PLUS Loan Application and Promissory Note: All parent borrowers will be required to complete the Direct PLUS Loan Application and sign a Master Promissory Note (MPN) at studentaid.gov. Current regulations allow a parent to sign one promissory note (Master Promissory Note) that will be used for future PLUS Loans borrowed. The PLUS MPN does not show loan amounts because it can serve as a parent’s promissory note for future years. The amount of the PLUS Loan eligibility will be included in the most recent financial aid offer notification. Please note that every application for the PLUS Loan will result in a credit history inquiry.

Parent borrowers will receive their PLUS Loan Disclosure Statement for each new loan borrowed. The disclosure statements provide information about the amount of money borrowed, the loan period, and the anticipated disbursement dates. Parents should maintain the statements for their records.

Parents may decline or reduce the amount of their loan(s) by having the student complete a Financial Aid Change Form Decrease and submit it to Student Financial Services. If you have borrowed more than you need, excess funds must be returned to UVA within 120 days of disbursement. The loan fee will be reduced or eliminated in proportion to the amount of the disbursement returned.

Please note that parents who do not submit a signed promissory note by October 1 will have their loan canceled for the academic year. If the PLUS Loan application is denied, you will receive information about the Endorser Plan from the federal government.

Disbursement Procedure: The PLUS Loan is normally payable in two disbursements, one-half of the total in each semester. Loan funds cannot be credited to the student’s account until approved by the lender and the student has enrolled in sufficient credit hours. All undergraduates at the University must be enrolled full-time (at least 12 credit hours).

The total loan amount of the PLUS Loan offered can be found in the student’s financial aid offer letter, located in the SIS. The actual amount disbursed will be less due to origination fees.

In the case of an over-award, one or both of the loan disbursements may be reduced or canceled.  Similarly, if tuition charges are reduced because of a change in enrollment, one or both of the disbursements may need to be adjusted.

Repayment: Under the PLUS Loan program, repayment must begin within 60 days after full disbursement of the loan. There is no grace period for the PLUS Loan. Parents must repay both principal and interest on the loan even while the student is enrolled in school, or parents may request a deferment of principal as long as the student remains enrolled as a full-time student. Parents should consult studentaid.gov for repayment plan options for the PLUS Loan.

Institutional and Federal Nursing Loans Students may be eligible to borrow up to a maximum of $3,500 for each undergraduate year in the form of an Institutional or a Federal Nursing Loan, both of which have a 5% interest rate.  Repayment for the Institutional Loan begins six months after the student graduates, withdraws, or drops below half-time status. Repayment for the Federal Nursing Loan begins nine months after the student graduates, withdraws, or drops below half-time status.

After you accept your institutional or Nursing loan, you must complete a master promissory note and entrance counseling at https://www.ecsi.net/promw28/ before your funds can be disbursed to your account.

No interest is charged while the student is attending school (undergraduate or graduate) on at least a half-time basis. Repayment begins nine months after the student leaves school or drops below half-time (six credit hours). At that time, interest will begin to accrue at a rate of 5% each year with a minimum yearly payment of $480 or minimum monthly payment of $40. The actual monthly repayment will depend on the amount of the student’s debt. Repayment may be spread over a ten-year period from the date of the first payment, and loans can be consolidated for repayment.  Students do not have to accept a Federal Perkins Loan in order to receive other federal funds. Origination fees are not deducted from these loans.

Unless otherwise specified, Federal Nursing Loans are offered for the academic year, with one-half available each semester. All loans are automatically applied to the payment of tuition, fees, housing, and dining plans approximately 10 days prior to the start of each term. After all eligible University charges have been paid, Student Financial Services will refund any remaining credit balance to the student. If the student has direct deposit, the balance will be deposited into his or her bank account, usually within 3-5 business days.  Entrance counseling and completion of the master promissory note is done at https://www.ecsi.net/promw28/.

Short Term Loan Under the terms of the Emergency Loan, undergraduate students enrolled in a degree-seeking program at the University may borrow up to $500 for a period of approximately 30 days. Loans are interest free and are available during the academic year during terms in which the student is enrolled. Students may request one Emergency Loan per term of enrollment, and may not receive an Emergency Loan if a prior Emergency Loan has not been repaid. Students must apply in person at Student Financial Services. Summer Emergency Loans are available only if the student is enrolled full time for the ensuing Fall term.  Financial aid will not pay any outstanding Emergency Loan.

To be considered for the work-study program, a completed FAFSA must be submitted.

Federal Work-Study Program All Federal Work-Study (FWS) job listings are available through University Career Services electronic student employment program (Handshake). With this electronic process, students can search for their own FWS job based on their own interests and class schedule. Hourly wages and weekly schedules are based on the needs of the position, skills required and the student’s work experience. Student Financial Services does not guarantee students will find employment for FWS.

Employment Regulations Students typically work between eight and fifteen hours per week when classes are in session. In some instances, students may elect to work up to 40 hours per week during vacation periods. No student will be paid less than the federal minimum wage.

For the latest information on University scholarships and University related scholarships, go to https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/financial-aid-basics/types-aid/scholarships-grants.

University Achievement Awards are designed to attract exceptional in-state students who will add diversity to the University community. Each year, the Office of Admission selects approximately 50 entering Virginia students to receive the awards, which cover full tuition and fees for four years of University attendance. Selection is competitive, and consideration is automatic; no specific application is required.

Military Educational Benefits Students eligible to receive educational benefits through the GI Bill^® or the V.A. Contributory or Non-Contributory Benefit Programs should contact the Veteran’s Affairs Coordinator, UREG (Office of the University Registrar), Carruthers Hall, (434) 924-4122 or visit http://www.virginia.edu/registrar/vabenefits.html.

Virginia War Orphans Program Under this program, a child (aged 25 years or younger) of either a deceased veteran or a veteran who is totally disabled from wartime service may receive a waiver of tuition and fees to attend a Virginia state-supported institution of higher education. Students who believe they qualify for this program should contact the Division of War Veterans Claims at the Commonwealth of Virginia, Department of Law, 210 Franklin Road SW, Roanoke, VA 24004.

University Tuition Payment Plan The University has developed an interest-free installment payment plan through UVAPay, the University’s payment processing system. For a fee of $45 per semester (or for the University Health Insurance payment plan), University tuition, fees, housing, and dining charges may be paid in up to five (5) monthly installments each semester.  Depending upon when you enroll, you may have fewer months available to pay the charges. You must sign up for each semester for which you intend to participate. The final date to enroll in the payment plan for the fall 2024 term is August 5, 2024. For the spring 2025 term, the last day to sign up is January 5, 2025. For complete details, visit https://sfs.virginia.edu/tuition-billing/billing-payment/view-and-pay-your-bill/semester-payment-plan.

Consideration for any grant listed below, with the exception of Athletic Grants-in-Aid, requires completion of the FAFSA and the CSS/PROFILE.  Eligibility requires submission by the published deadline of March 1st.

Unless otherwise specified, University and federal grants are offered for the academic year, with one-half available each semester. All offers are automatically applied to the payment of tuition, fees, housing, and dining plans approximately 10 days prior to the start of each term. After all eligible University charges have been paid, Student Financial Services will refund any remaining credit balance to the student. If the student has direct deposit, the balance will be deposited into his or her bank account, usually within 3-5 business days.

If a student does not complete the semester, financial aid will be prorated, and the unused portion will be canceled according to Federal regulations.

University Grants The University has a number of need-based grants available for undergraduate students. Financial aid applicants are automatically considered for any grants for which they qualify. There are no academic or merit scholarships available through Student Financial Services. Offer amounts for University grants vary, but offers are made on a need basis. Summer Session and January Term have separate grant programs for students with financial need.

Other State Scholarship Programs Several states have scholarship and grant programs that permit the student to use a state scholarship or grant at an out-of-state institution. For further information on these programs, students should contact the state awarding agency or their secondary school guidance counselor.

Federal Supplemental Educational Opportunity Grant (FSEOG) The Federal Supplemental Educational Opportunity Grant is awarded to undergraduates who demonstrate exceptional financial need (i.e. they have a low EFC and are also Federal Pell Grant recipients). In order to be eligible, students must file the FAFSA and the CSS/PROFILE by the published deadline of March 1st and must be enrolled in a minimum of twelve credit hours per semester.  Students who have already earned a bachelor’s degree are NOT eligible for FSEOG assistance.

Federal Pell Grant The Federal Pell Grant is offered to undergraduate students who have not previously earned a bachelor’s or professional degree. The size of the offer is based on the student’s EFC and their enrollment status. Students who are eligible for a full grant must be enrolled in a minimum of twelve credit hours per semester; otherwise, they receive a prorated award when they are enrolled in fewer than twelve credit hours per semester.

Athletic Grant-in-Aid For information, contact the Department of Athletics, University of Virginia, P.O. Box 400821, Charlottesville, VA 22904-4821.

Maintaining Satisfactory Academic Progress is one of many federally mandated criteria used in determining a student’s eligibility for continued receipt of financial aid. In order to remain eligible, a student must meet both a quantitative (credit hours) and qualitative (grade point average) standard. Students must also demonstrate a progression toward completion of their degree program within an established time frame.  Student Financial Services will conduct a review of Satisfactory Academic Progress at the end of each term. For more information about Satisfactory Academic Progress, please visit https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/financial-aid-basics/eligibility/satisfactory-academic-progress.

Undergraduate financial aid programs which are affected by the Satisfactory Academic Progress policy include (but are not limited to) Federal Pell Grant, Federal SEOG, Federal TEACH Grant, Federal Work Study, Federal Nursing loans, Federal Direct Loans, Federal Parent PLUS Loans, Virginia state grants, and all institutional grants and scholarships.

Please refer to the complete Satisfactory Academic Progress policy which can be accessed from the page at https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/financial-aid-basics/eligibility/satisfactory-academic-progress.

In addition to the above Satisfactory Academic Progress standards, each school will have additional conditions (such as area requirements and major requirements) that must be fulfilled for the student to remain “in good standing.” As a result, even though a student may meet the minimum requirements for continued receipt of financial aid, the student may not be permitted to continue enrollment because of failure to remain in good standing in their school.

Students have the right to:

1. know what financial aid programs are available (see Financial Aid Programs);
2. know the deadlines for submitting financial aid applications (see Application Procedures and General Assembly Nursing Program);
3. know how financial aid will be distributed, and on what basis those decisions are made (see General Information);
4. know how their financial need was determined, including how costs for tuition and fees, room and board, travel, books and supplies, and personal and miscellaneous expenses are considered in their budgets (see General Information and the student’s award letter);
5. know what resources (e.g., parental contribution, other financial aid, and individual assets) were considered in calculating their need (see the student’s award letter);
6. know how much of their financial need, as determined by the institution, has been met (see the student’s award letter);
7. request an explanation of the various programs in their financial aid package (see Financial Aid Programs);
8. know the school’s refund policy (see General Information section above);
9. know what portion of financial aid must be repaid and what portion is grant aid. If the aid is a loan, students have the right to know the interest rate, the total repayment amount and procedures, the length of time allotted for repayment, and when repayment is to begin (see the student’s award letter and Financial Aid Programs);
10. know how the school determines whether the student is making satisfactory progress, and the consequences of unsatisfactory progress (see General Requirements);
11. decline having Title IV aid credited to institutional or prior year charges. 

Students are required to:

1. complete all application forms accurately and submit them to the appropriate office by the deadline;
2. provide correct information. Misreporting information on financial aid application forms is a violation of the law. Such action may be considered a criminal offense and could result in indictment under the U.S. Criminal Code;
3. return all additional documentation, verification, corrections, and new information requested by either Student Financial Services or the agency to which the application was submitted;
4. read, understand, and maintain copies of all forms requiring their signature;
5. accept responsibility for all signed agreements;
6. perform the work agreed upon in accepting a federal work-study award;
7. be aware of, and comply with, the deadlines for financial assistance application and reapplication;
8. be aware of the school’s refund procedures;
9. complete an exit interview if they have borrowed loans and are terminating student status or registering for less than half-time credits;
10. maintain current and correct addresses with UREG (Office of the University Registrar);

complete registration at the prescribed time in order to receive disbursements on a timely basis. 

University tuition and fees, listed below, consist of the tuition and required fees, as well as a student activities fee. The student activities fee subsidizes activities approved by the Student Council, such as publications, club sports, and service organizations. University Board of Visitors sets tuition and fees annually. University tuition and fees are subject to change. 

2024-25 Academic Year Rates as Approved by the Board of Visitors and are effective July 1, 2024.

All students are considered full-time students, and are charged full time tuition and fees, even if they are enrolled in less than 12 credits. Part-time status that impacts tuition and fee charges must be approved by the applicable school by the published deadline. Students must follow their school of enrollment’s academic dates and guidelines to obtain an officially approved part-time status.

Account & Billing Information

Student Accounts

The University of Virginia, in partnership with Flywire, makes student financial account information available online for viewing and payment through UVAPay.

UVAPay Logins:

1. Student UVAPay Login: students access UVAPay from the dashboard of the Student Information System (SIS) account.
2. Authorized User UVAPay Login: Students may grant UVAPay access to parents, guardians, or other authorized persons by establishing them as an Authorized User. Authorized Users access UVAPay from the Student Financial Services’ website and log in with their email address and password.

3.  UVAPay online portal provides student account access to:

4. View Charges & Payments ActivityL Current account activity, such as charges and payments, are available at any time.
5. View Term Statements
6. View Due Dates
7. Submit Online Payments & Methods: UVA’s preferred method of payment is online through UVAPay.
   • eCheck (ACH): We recommend using the FREE eCheck payment method (i.e., the Automated Clearing House [ACH] method requires standard checking or savings routing and account numbers held at a U.S. institution).
   • Credit Cards: UVA accepts all major credit cards (note: 2.75% service fee applies per transaction). 
   • International & Wire Transfer Payments: The University partners with Flywire to provide a fast, secure way to submit international and wire transfer payments through UVAPay. You can pay in your local or other desired currency with available payment methods (e.g., international credit cards and debit cards, wire transfers, and other international payment options).
8. Enroll in Semester Payment Plans: The University offers an optional, interest-free semester based Payment Plan. The plan helps families spread the cost of eligible charges over 5-, 4-, or 3-month payment installments (plan length depends upon time of enrollment). There is a $45 enrollment fee associated with each semester payment plan utilization.    
9. Generate Reports: In addition, accessing term statements, you can generate account activity reports by selecting multiple terms or choosing a specific date range. This feature provides useful statements for tax purposes or providing to a sponsor to show charges and payments.
10. 1098-T Tax Documents: 1098-T forms are available in UVAPay for eligible students. Both students and Authorized Users can access the form. Follow this link for more information about Education Tax Benefits and 1098-T forms.

General Billing

The University bills tuition and required fees on a semester (term) basis. Charges for incidental expenses incurred across grounds will also be reflected on your student account and available on your on-demand term statements. UVA makes term statements available online through UVAPay. Term statements include:

Tuition charges corresponded with your academic program of study.

Required fees include comprehensive fees, course fees, school fees, and activity fees associated with your program of study.

Other/Referred Charges: Incidental purchases across grounds may be charged and referred to the student account. Students and Authorized Users are notified of referred charges on a monthly basis. Charges referred to the student account from another University office may include University Bookstore, Student Health, Library, Parking and Transportation, Emergency Ride Program, Honor Loans, and School of Architecture printing fees.

Credits and Anticipated Credits:

Payments & other credits: any direct payments or outside sponsorship credit will appear on the term statement to reflect the date of receipt. More information about direct payments and outside agencies including 529 state Pre-Paid Plans and other third-party sponsors is available on the SFS website.

Financial Aid & Scholarships: Financial aid provided by UVA along with outside scholarships and loans appears as credits on student account and term statement. Anticipated credits display as “anticipated aid” until the aid disburses to the student account. 

Billing Notification Method

Student Financial Services sends notification emails to students and Authorized Users when electronic term statements are available for viewing in UVAPay. As new charges occur or unpaid charges become past due, monthly activity email notifications are sent. Students and Authorized Users are directed to UVAPay to view and pay charges. Term statements are available online only to view and download. We do not send paper copies by postal mail. It is essential all students view their online account and add all responsible parties as authorized users in UVAPay.

Billing Notification Timeline

Fall: Fall term bill statement email notifications are generally sent in mid-July and periodically thereafter for new student enrollment. The email notifies users their term statement is available for viewing through UVAPay. Follow this link to view the most current due dates for the fall and spring terms. For security purposes, access to statements requires authentication through UVAPay login. Notifications are sent to students and any established authorized users.

Spring: Spring term statement email notifications are generally sent beginning in December and periodically thereafter for new student enrollment. The email notifies users their term statement is available for viewing through UVAPay. Follow this link to view the most current due dates for the fall and spring terms. For security purposes, access to statements requires authentication through UVAPay login. Notifications are sent to students and any established authorized users.

Monthly Account Activity: As new activity occurs or unpaid charges become past due, monthly account activity emails are sent to students and Authorized Users. The email directs user to to UVAPay to view and pay their charges.

January Term: Varies by enrollment. Please visit UVA’s January Term registration and Payment procedures.

Study Abroad: Varies by program. Please visit the Education Abroad website for study abroad opportunities and program tuition and costs.

Summer Sessions: Varies by enrollment. Please visit UVA’s Summer Session registration and payment procedures.

Due Dates and Notification Schedule: This webpage provides detailed schedules for the Fall and Spring term statement notifications and general due dates. Please see UVAPay to confirm amounts and due dates for your account.

Account Adjustments

Adjustments to the student account, such as changes to charges, financial aid awards, or housing and dining plans are are available when the actual charges or credits apply to your student account.  Until the adjustment is applied to your account, the amount owed will be the amount displayed on your student account. External loans or scholarships that are not yet processed as anticipated aid should not be considered when paying your bill.

As a public institution funded in part by the Commonwealth of Virginia, the University of Virginia grants certain privileges to Virginia domiciles. These in-state educational privileges are based upon Virginia law. The law governing the determination process is found in the Code of Virginia, Section 23.1-500 through 23.1-510. An applicant may apply for in-state privileges based upon their own domicile or the domicile of a parent, spouse, legal guardian, or individual acting in loco parentis. “Domicile” and “resident” are defined differently under Virginia law. Note that mere residency in Virginia does not qualify under the statute.

Applicants who meet the requirements of Virginia domicile as set forth in the Code are entitled to in-state educational privileges. In addition to domiciles of Virginia, other categories of applicants that may qualify are members of the military, retired or honorably discharged members of the military, members of the Foreign Service, individuals who are employed in Virginia but live outside the state and graduates of high school in Virginia.

In most instances, a grant of in-state status permits two privileges: one for admission review purposes, the other for tuition. These two privileges are often, but not always, linked.

The determination process for entitlement is dictated by the Code of Virginia, the guidelines set forth by the State Council of Higher Education for Virginia (SCHEV) and Virginia case law. The following links provide useful information regarding the establishment of Virginia domicile and entitlement for in-state educational privileges.

Virginia Domicile Law - Code of Virginia Section 23.1-500 through 23.1-510

Domicile Resources - State Council of Higher Education for Virginia (SCHEV)

Financial Benefits for Military Veterans and their Families

Domicile Determinations for Students Under Deferred Action for Childhood Arrivals (PDF)

The University of Virginia’s Honor Code applies to all applicants for in-state educational privileges. The applicant must attest that all forms and supplemental documentation whether provided by the applicant or their parent, spouse, legal guardian, or person acting in loco parentis submitted to support a claim of entitlement, are correct, complete, and true in full accord with the requirements of the Honor Code. Information provided by the applicant or on the applicant’s behalf that is false or deliberately misleading may result in the rescission of an offer of admission, the retroactive reclassification of an enrolled student for tuition purposes and the referral to the Honor Committee.

Application, eligibility, and contact information is sourced at: https://vastatus.virginia.edu.

125% Rule In-State Surcharge 

The Code of Virginia establishes rules for eligibility for in-state tuition for all students enrolled at public institutions in the Commonwealth of Virginia. Section 23.1-509 of the Code of Virginia further requires undergraduate students to maintain progress toward the degree to comply with continued eligibility for in-state tuition.

Students with initial entry dates of Fall 2006 and after may not exceed completed hours that total 125% of the minimum credit hours needed for a specific degree program and retain in-state tuition eligibility.* Students exceeding 125% will be assessed a surcharge for each semester of continued enrollment after exceeding the credit hour threshold. For the purpose of this state law, all credits completed (UVA and transfer) are used in the calculation of the percentage.

*Note on excluded credits: State Guidelines allow for the subtraction of credits awarded for high school dual enrollment, Advanced Placement, Advanced Standing, International Baccalaureate, and Credit by Exam from the completed totals. Transfer credits from non-Virginia public colleges and universities may also be excluded from the credit hours completed totals.

Appealing the Surcharge Students who have already been charged the surcharge have the option to appeal it by completing and submitting a Credit Hour Threshold Appeal Form. This form is to be used by students receiving notification of the Virginia credit hour threshold limits. Complete appeal forms should be submitted to Student Financial Services (sfs@virginia.edu). Appeals will be received by Student Financial Services and reviewed by your school of enrollment.

Reasons to file an appeal may include:

• Death or long-term disability of immediate family member, person providing financial support, or dependent
• Involuntary loss of student employment resulting in withdrawal from a term
• Illness, disability, or other medical issues effecting progress of student
• Active or reserve service in the armed forces of the United States or other state or national military mobilization
• Other state or national emergency
• Service in AmeriCorps or Peace Corps

Any other requests for waiver may be submitted to the State Council of Higher Education for Virginia (SCHEV) if deemed necessary by the 125% Appeals Committee.  The 125% Appeals Committee will meet at least once per semester on an as-needed basis.  Students are notified by email as to the outcome of their appeal.  All decisions of the 125% Appeals Committee are final.  Students may request a review based only on new information. Any information the student feels may be pertinent to their appeal, should be attached as supporting documentation. Inquiries about the surcharge and about specific conditions for its appeal can be made to Student Financial Services. 

Resources: https://sfs.virginia.edu/tuition-billing/billing-payment/125-rule-state-tuition

Degree Candidates

Degree candidates must achieve financial and academic requirements in order to be eligible for graduation related privileges, including receiving their diploma or having their degree conferred.

Achieving financial requirements refers to fulfilling current financial obligations to the University. For student utilizing federal or institutional loans, this may include completing Exit Counseling for any federal loans (at StudentAid.gov) or Nursing or Institutional Loans (at heartland.ecsi.net). 

SFS notifies degree candidates of any outstanding financial obligations multiple times in advance of Final Exercises and/or degree conferral. Students may check their student financial account at any time through UVAPay.

For information regarding the specific academic requirements for your program, please see your school advisor or registrar. For general requirements related to graduation and diplomas, please refer to UREG’s policies.

Financial Responsibility Agreement 

All students must agree to the terms of the University Financial Responsibility Statement. This is completed at a minimum on an annual basis.  Students are responsible for satisfying all student account obligations by the due date on the student bill. Students are expected to satisfy all outstanding obligations to the University before they are permitted to attend classes for a given term. If outstanding obligations are not satisfied, courses may be dropped after 5 p.m. of the Friday of the first week of classes.

Course Registration

Registration is conducted through the SIS each semester. Instructions for registering are available online at www.virginia.edu/registrar/. Upon completion of the registration process, an individual is classified as a registered student. Not attending classes or transferring schools does not alter the registration status or the assessment of tuition and fee charges. Once registered for a semester, a student may terminate registration only through official leaving the University process.

Late Payment Fees 

The final date for payment of student account balances for University charges is included in the account statement. Bills are available on-line through UVAPay only. Any student who fails to pay the amount due by the specified payment due date may be subject to a 1.5% late fee assessed on the amount past due. The late fee carries a due date separate from the original charge. Requests for late fees appeals due to extenuating circumstances must be made in writing to sfs@virginia.edu and must be received by Student Financial Services by the late fee due date.

Failure to Pay University Financial Obligations 

If you have an outstanding debt to the University, students may be subject to one or more of the following:

• Dropped courses and enrollment cancelled for nonpayment.
• Current and former students will have a financial hold placed on their student account preventing them from adding or changing classes.
• Ineligible for degree conferral
• Prohibited from reenrolling or being readmitted to the University until the balance is resolved.

Returned Check Fee 

A $50.00 return check fee will be assessed to your student account for all ACH or paper checks processed as nonsufficient funds (NSF) or bad faith stop payments. The $50.00 fee is in accordance with Virginia State Law (VA Code §8.01-27.1).

Overpayment & Fraud Prevention 

The University will not accept excess direct payments intended for living or other personal expenses. Personal or sponsor payments in excess of $5,000 of the account balance will not be accepted, except as instructed by a sponsor and with prior approval from Student Financial Services. Any such overpayments will be returned to sender or applied to future term charges.

*Failure to meet your financial obligations may impact your enrollment status. *

Methods of Communication 

University policy IRM-016 establishes email as the University’s official means of communication with students. Official communication regarding financial responsibilities will be sent to students’ primary email address in SIS. Students are expected to open and read communications in a timely fashion.

Auditing Courses

Undergraduate students currently enrolled for regular courses are charged for audited courses according to the tuition and fees schedule. However, individuals not currently enrolled who wish to audit courses at the University must do so through the School of Continuing and Professional Studies and are subject to their rate schedule.

Credit Balances and Student Refunds 

The University of Virginia complies with all applicable state and federal regulations governing the delivery of refunds on student accounts. Refunds are processed in one of three ways: direct deposit (ACH), paper checks, or credit card returns. UVA strongly encourages students to set up direct deposit details to ensure timely and secure delivery of their refunds.

Please refer to the University refund guidelines established to ensure the ethical, professional, and timely delivery of student account refunds resulting from:

• A direct payment by cash, check, wire transfer, or credit card which exceeds the total charges on the account and does not exceed the overpayment threshold of $5,000 (UVA does not accept direct payments that exceed $5,000 of student account charges);
• A federal financial aid disbursement that exceeds the allowable or authorized charges; or,
• An overpayment of charges by a third-party sponsor or scholarship donor.

Eligible credits are processed as Refunds to the student in one of three ways:

Direct Deposit

If you have previously signed up for direct deposit for your refunds, you should receive an email 1-2 business days after the refund date in the Student Information System (SIS) that confirms the amount. Generally, direct deposit funds should arrive via Automated Clearing House (ACH) in your designated bank account within 3-5 business days after the effective date posted in SIS.

Direct deposit information for refunds is separate from the bank account information used in UVAPay. We do not store full payment account details in our student system, so you must set up direct deposit through SIS separately to receive refunds as an ACH. 

Please note: Please note: If an ACH/direct deposit fails for any reason, refunds will be issued as a paper check and mailed to the current mailing address on record in SIS.

Paper Checks

If you have not signed up for direct deposit, a paper check will be issued to the current mailing address that you have on file in SIS. Please allow at least 5-15 business days for the check to be received at your Mailing Address.

You should receive an email communication when the refund has been processed.

Requests for replacement refund checks will not be accepted until 30 calendar days after the date the check was issued.

Parent Plus Loan credits are refunded per instructions on the Parent PLUS loan application. This means excess credits from the Parent PLUS loan may be refunded to the parent or the student depending on how the parent indicated on the application. All Parent PLUS refunds issued to the parent are issued as a paper check. We are unable to process refunds to parents as direct deposit.

Credit Card Returns

If the refundable credit derives from a credit card payment, UVA will first attempt to process the return authorization using the same account that was used for the original payment transaction in accordance with the Payment Card Industry Security Standards Council’s best practices. The refund receipt is sent to the student and/or original card holder.

If the return authorization request is declined, the original payment was submitted greater than 6 months ago, or there are other non-credit card payment sources on the account, UVA may refund the eligible credit as a direct deposit or paper check as outlined above.

You should receive an email communication when the refund has been processed.

Resource: https://sfs.virginia.edu/tuition-billing/billing-payment/refunds/refunds

Financial Aid, Scholarships, & Cost of Attendance 

For information about federal and institutional financial aid including federal loans, scholarships, and other financial aid related information see the Financial Aid section of this Record.

University Awarded Loans Proceeds from University awarded loans (e.g., Health Professions, Nursing, or institutional loans) disburse directly to the student account.

Military Educational Benefits 

UREG (Office of the University Registrar) is the University liaison with the Veterans Administration in matters concerning educational benefits available to veterans under the provisions of Chapters 30, 31, 32, 34, 35 and 1606. VMSDEP benefits are managed through Student Financial Services.

Students who plan to use their military education benefits should contact UREG for forms and related resources. You can direct questions about benefit eligibility and coverage to the VA Educational Benefits line at 1-888-442-4551.

Please note: Your military educational benefits will impact certain financial aid eligibility. Military education benefits will be included as a financial resource in your financial aid offer and may reduce state grants, University grants, and private loans. Each financial aid offer type is different, so the military education benefit may affect each person’s offer differently. Please contact Student Financial Services for questions about how your military education benefits may impact your financial aid at sfs@virginia.edu or 434.982.6000.

Third-Party Sponsors & 529 Plans

For information about processing Third-Party Sponsors (employers and embassies) or 529 Savings & State Prepaid Plans please visit the SFS website for current processes.

Third-Party Sponsors (e.g., employers, embassies, or schools)

529 Savings & State Prepaid Plans

Affiliated Status Fee Students are charged a fee for each semester they are on an approved leave of absence or each semester they are not enrolled for courses in a resident school but wish to maintain their matriculated status in the school. Students who are not engaged in any course work during the semester in which they expect to graduate must pay the Affiliated Status fee.

Damage to University Property The student or students responsible are charged at the cost of repair or replacement.

Diploma Fees Replacement and duplicate diplomas may be issued and may carry a processing or mailing fee.

I.D. Replacement Fee A fee is charged to replace a lost, stolen, or mutilated student I.D. card. Payment must be made at the time of replacement.

International Services Fee All students attending the University under the F-1 or J-1 non-immigrant visa status are required to enroll for full time study in both the fall and spring semesters (12 or more credits for undergraduate students). Any change in visa or citizenship status must be submitted with original documentation to the International Student and Scholar Programs Office in Minor Hall. You are also required to obtain a Social Security Number if you will be receiving University-awarded financial support.

International Students will be charged an International Services Fee. The revenue offsets costs associated with the operation of the federally mandated Student and Exchange Visitor Program and the associated Student and Exchange Visitor Information System (SEVIS). Further, the fees will ensure that the University is in compliance with federal mandates, as well as supporting the International Studies Office to have an adequate number of highly skilled professionals who can address all student legal status issues.

Student Account Holds

The following are descriptions of finance holds and instructions for resolving holds that commonly appear on student accounts. Many of these holds are the result of charges placed by departments other than SFS. You should contact the department placing the charge directly, as details about the charges are usually not provided to SFS.

Student Finance Hold

The Student Finance Hold (SFH) applies to students who have a past-due balance and do not have sufficient scheduled resources (such as anticipated financial aid, scholarship funding, payment plans, third party sponsorship, and/or VA benefits) to cover the balance due. 

This hold prevents students from enrolling in courses for future terms and changing courses for the current term during the drop/add period. Students can review their account through SIS and can contact Student Financial Services for further information about their past due balances.   Student Finance Holds may also prevent refunds to the student. If this hold is in place on the first Friday of the semester, you may be inactivated as a student for that term. As applicable, your University I.D. card will be deactivated, and Housing, Dining, Cavalier Advantage, and all other student privileges will be unavailable. 

Students are advised to make payment immediately through UVAPay or by paper check mailed to SFS in Carruthers Hall; or to contact Student Financial Services to review payment arrangement options in order to release this hold.

Note: Holds are typically released automatically if payment is received through UVAPay. Holds are usually released within 24-36 business hours if alternative payment is submitted, or alternative payment arrangements are secured. 

SFS Transcript Hold

Inactive students with any past due balance on their student account and who have entered UVA Internal Collections will have a Student Finance Collections Hold (SFC), preventing them from getting their official transcript. This hold only prevents students from getting an official transcript. Students can review their “Account Activity” tab in UVAPay to see the charges and amounts that are past due and make payment to resolve the hold.

Students who request an official transcript for employment, financial aid, or military purposes, or to transfer to another University are eligible to have this hold released in order to receive an official transcript provided appropriate payment arrangements are made with SFS to resolve the outstanding debt (or with an outside collection agency if their debt was referred), or they remain in good standing with an existing payment plan. See the Student Collections Timeline for more information.

Please contact sfs@virginia.edu with any collections, payment plan, or transcript hold questions.

Student Collections

UVA Collections is an internal Student Financial Services unit. It’s our responsibility to collect delinquent long-term student loans and delinquent accounts receivable over 120 days from inactive students. The aging date for receivables is based on the original due date of the charges that were posted on the student account. One of our jobs is to help students figure out a way to pay the past due charges. Students are referred to internal UVA Collections only when enrollment with the University is inactivated. Currently enrolled students are excluded from the UVA Collections process.

All students are responsible for payment of charges in full by the due date. Any amount owed to the University including, but not limited to, tuition, fees, room, board, and loans, is considered a receivable to the University. A receivable becomes past due if payment is not received by the payment due date. When a receivable becomes past due a financial hold is placed that prevents students from registering for future terms or making changes to the current term schedule until the balance is paid in full. In addition, degree candidates must meet all financial requirements in order to be eligible for graduation-related privileges, including receiving their diploma and having their degree conferred.

Every student who has attended the University since fall 2012 has been required to sign an annual Financial Responsibility Agreement by which the student agrees to pay all charges on their student account.

If we cannot help you clear the debt through UVA Collections, we are required to refer outstanding obligations to external collection agencies. See the “Student Collections Timeline’ below regarding UVA Collections activity and the referral process to outside collection agencies. 

Collecting delinquent debts involves multiple communication methods including written, verbal, and in-person contact. If you received notice that your account was referred to a collection agency, all payment arrangements thereafter must be made through the collection agency.

Important Notes: 

Course Registration: Students will not be permitted to register for a new term until the account balance is paid in full, even if the student is enrolled in a Collection Payment Plan. 

Please visit the SFS website to review the Collections Timeline and Payment Plan options.

Set-Off Debt Collection

The Set-Off Debt Collection (SODC) program was enacted by the Virginia General Assembly to provide Virginia agencies with the ability to collect unpaid debts by withholding funds from tax refunds, lottery winnings, and similar payments issued by other state agencies.  For example, funds may be withheld from a debtor’s state income tax refund to pay an overdue receivable held by a Virginia educational institution. The University is required by law to use these programs to collect delinquent outstanding debts.

The SODC Process:

Prior to entering a debt into the SODC program, UVA Collections will send several written and emailed notifications to the student as indicates in the Collections Timeline, noted above.

UVA Collections continues its collection efforts until notified by the SODC program that the claim has been matched to an outgoing payment from another Virginia agency that is sufficient to settle the debt.

When notified that a claim is matched, Student Collections verifies whether the debt remains valid (uncollected) and then provides the customer with written notice of the exact amount being withheld, the reason it is owed to the University, the amount of any remaining balance, and information on how to dispute the claim.

The customer has 30 days from the date the notice was mailed to formally dispute the claim by contacting Student Collections (sfs@virginia.edu).

Note: Funds collected through the SODC program are not applied to University debt until received from the Commonwealth of Virginia, which can take up to 3 months.

Tax Information

The following information is intended for educational purposes and should not be considered legal or tax advice. Please consult your professional tax advisor or attorney for more information and to determine your eligibility. The University cannot provide legal or tax advice to individuals.

A student who is eligible to receive a 1098-T form can access it online through SIS and UVAPay as soon as it is available each year for which they are eligible. 1098-T forms are required to be made available each year by January 31st. The 1098T WILL NOT include fellowship stipend amounts. Authorized users in UVAPay should use this link to log in. Not an authorized user? Here’s how to establish authorized access in UVAPay.

In all matters related to the tax implications of education expenses, Student Financial Services staff are unable to advise parents and students. We strongly encourage you to speak with a qualified tax advisor. Please refer to official IRS policies for information about 1098-T forms, education credits and other tax benefits for education. In all cases, when claiming a tax credit or deduction, the taxpayer’s financial records serve as the official supporting documentation for calculating the amount being claimed. 

1098-T Forms

Colleges and universities are required under Internal Revenue Code Section 6050S to issue the Form 1098-T for the purpose of determining a taxpayer’s eligibility for various tax credits and/or deductions. The form is informational only. 

UVA reports payments received for qualified tuition and related expenses (QTRE) on IRS Form 1098-T. Box 1 will show the total payments received for QTRE in the reporting calendar tax year (January 1 - December 31), from any source. 

Students can access their 1098-T form online through SIS and UVAPay as soon as it is available each year. 1098-T forms are required to be made available by January 31st.

After January 31st, to view your 1098-T form:

Student UVAPay Login: students access UVAPay from the dashboard of the Student Information System (SIS) account.

Authorized User UVAPay Login. Not an Authorized User? Here’s how to establish authorized access in UVAPay.

The 1098-T form is informational only and should not be considered as tax advice. It serves to notify students they may be eligible for federal income tax education credits such as the Lifetime Learning Credit and the American Opportunity Tax Credit as part of their Federal Income Tax Return. IRS Publication 970 “Tax Benefits for Higher Education” as well as Chapter 34 of IRS Publication 970 provide additional information on these credits. 1098-T forms report qualifying payments made during the calendar tax year.

More 1098-T information available https://sfs.virginia.edu/tuition-billing/tax-information/1098-t-forms.

Non-U.S. Citizens

UVA is required to comply with U.S. Federal Tax and Immigration Law when making payments to or on behalf of noncitizens of the United States. For international, non-U.S. Citizen, and/or non-U.S. Resident students who receive fellowship payments (sometimes referred to as stipends) or refunds, you may have 14% deducted for taxes prior to refund generation (unless your situation is eligible to claim Treaty Benefits). For more information about the foreign national tax, please visit UVA’s foreign national taxation services webpage.

Scholarship Tax Information

This notice informs you of the possible tax implications of awards you received during the previous calendar year. Please note that tuition remissions will continue to be nontaxable and will not be reported as income to you. The 1986 Tax Reform Act rewrote Section 117 of the Internal Revenue Service (IRS) tax code to limit the exclusion of scholarships or fellowships from income to the amount used for the payment of tuition and “course required fees, books, supplies and equipment” (summarized as “course-related expenses”). Housing and dining are not defined as “course-related expenses”. You should retain receipts for all deductible items. This provision will apply to all recipients regardless of sources of those funds. Other funds paid as a part of a scholarship or fellowship, such as stipends or living allowances, are taxable income. A description of the amount of scholarships to be reported as taxable is included in the instructions for IRS Schedule 1, line 8r.

A student who is eligible to receive a 1098-T form can access it online through SIS and UVAPay as soon as it is available each year for which they are eligible. 1098-T forms are required to be made available each year by January 31st. The 1098T WILL NOT include fellowship stipend amounts.

The IRS has exempted universities from the requirements to file Form 1099 (statement of miscellaneous income) on scholarships and fellowships. Thus, while these funds may be taxable, you will not be receiving any notification from the University. The University is also not in a position to provide students with tax advice. You may want to consult the IRS or tax counsel as appropriate in the preparation of your income tax returns.

Tuition & Fee Waiver Programs

UVA Employee Fee Waiver Program

The primary purpose of the employee comprehensive fee waiver program is to support full-time UVA employees who are part-time UVA students. Full-time salaried faculty (9- or 12-month), ROTC faculty, full-time staff, and health care professionals (including health care employees working 20 hours or 50%) will qualify to have their comprehensive fee waived. Effective Spring 2022, off-Grounds fees are included in the waiver program (the waiver will not apply retroactively to off-Grounds fees). 

Eligibility is determined on a term-by-term basis defined by your employment level (please note, wage employees are not included in the employee waiver program). There are no minimum enrolled credits nor is there a minimum time period of employment required for eligibility. Please visit UVA’s Human Resources website for a comprehensive review of employee education benefits or for Medical employees refer to the Medical Center Educational Assistance program.

For eligible employees, the comprehensive fee waiver will automatically apply to your UVA student account within one business week following your course enrollment and tuition calculation. The waiver applies only to terms of enrollment that begin after the employee’s eligibility begins. For example, if a student becomes a full-time university staff employee in October, and they are taking classes in the fall term, the employee waiver will only apply in the following Spring term and beyond, as long as the person remains a benefits-eligible employee.

Virginia Line of Duty Act (LODA)

The Virginia Line of Duty Act (LODA), established in Title 9.1 of the Code of Virginia and enacted in 1972, provides a waiver of undergraduate tuition and mandatory fees at any public institution of higher education to eligible family members of eligible employees and volunteers killed in the line of duty while serving under certain Virginian Commonwealth occupations (please see Code of Virginia for specific eligible state occupations).

Institutions that grant waivers “shall waive the amounts payable for tuition, institutional charges and mandatory educational fees, and books and supplies¹ but shall not waive user fees such as room and board charges.”²

Eligibility Criteria

According to the Virginia Line of Duty Act, a waiver of undergraduate tuition and mandatory fees³ at any public institution of higher education under the following conditions:

The chief executive officer of the deceased individual’s employer certifies that such individual was so employed and was killed in the line of duty while serving or living in the Commonwealth; and

The surviving spouse or child is admitted to, enrolls at, attends, and applies to such institution for the waiver. Waiver recipients who meet federal satisfactory academic progress [SAP]⁴ are eligible for renewal of such waiver.

Required Eligibility Documentation

Verification letter of line of duty death and benefits from employer.

Proof the deceased is the parent or spouse of the receiving student. 

Dependent: Copy of student’s birth certificate for dependent children

Spouse: Marriage license for spouse

Application Process

If you meet the eligibility criteria for Virginia Line of Duty Waiver, please submit required eligibility documents to SFS by email to sfs@virginia.edu. Once received, SFS reviews and follows up with an update within 5-15 business days of receipt. If eligible, the waiver will remain effective during the enrollment career as long as SAP continues to be met. 

¹ Books and Supplies: If the books/materials are attached to the course, both the tuition and the books/material will be waived, however, books and supplies not billed by the institution will not be waived. For example, charges referred to a student account from the UVA bookstore are not waived because they are not attached to the course and a Board of Visitor approved fee. See more tuition and fees information at https://sfs.virginia.edu/tuition-billing/tuition-fees 
² “§ 23.1-609. Surviving spouses and children of certain individuals; tuition and fee waivers.” Code of Virginia. https://law.lis.virginia.gov/vacode/title23.1/chapter6/section23.1-609/ 
³ Tuition and Fees: Waiver applies to undergraduate tuition and mandatory fees. The waiver excludes graduate tuition and fees, and additional charge categories such as Housing and Dining. See more tuition and fees information at https://sfs.virginia.edu/tuition-billing/tuition-fees 
⁴ SAP: To comply with federal satisfactory academic progress (SAP) requirements, at the end of the term of enrollment, the student’s grades will be reviewed to verify the student meets the SAP standards which is a requirement of all financial aid recipients. All undergraduate students must complete 67% of the attempted credits and maintain a 2.0 cumulative GPA. If a student is placed on financial aid suspension, the student is no longer eligible for financial aid, including the line of duty benefits, per the code of VA. More information about UVA’s SAP policy and process can be found here: https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/financial-aid-basics/eligibility/satisfactory-academic-progress 

Virginia Commissioned Officer Waiver Program (VACO)

The Virginia Commissioned Officer Tuition and Fee Waiver (VACO), established in Title 23.1 of the Code of Virginia, provides commissioned officers of the Virginia National Guard or the Virginia Defense Force a waiver of tuition and mandatory fees at any Virginia public institution of higher education for a period of ten (10) months for soldiers enrolled in programs of “[…] military science, emergency management, emergency services, public safety, and disaster management.” Please see Code of Virginia for specific provisions. 

Tuition and Fee Waiver Criteria

Any Virginia public institution of higher education waives required tuition and mandatory fees for commissioned officers enrolled in an eligible program for a period not to exceed ten (10) months. Tuition and mandatory fees exclude housing, dining, books, supplies, and other additional charge categories. 

Eligibility Criteria

Must be enrolled in an eligible program.

Must be a commissioned officer in the VA National Guard or Virginia Defense Force.

Must remain in a verified commissioned status for the 10-month period in which the waiver may apply.

Virginia Military Survivors and Dependents Education Program (VMSDEP)

The VMSDEP state program  provides up to eight academic semesters of education benefits at Virginia’s public colleges and universities to spouses and children of military service members and veterans who meet the program’s eligibility criteria as outlined on the Virginia Department of Veteran Services (DVS) website.

The application process is managed exclusively through the Virginia Department of Veteran Services (DVS) online portal.

To be eligible for assistance under VMSDEP, an applicant must meet the Virginia Department of Veteran Services’ eligibility requirements. If qualifications are met for this state program of benefits, UVA is notified through the Portal’s online roster.  You can also find a summary of information in the Veterans Education, Training, and Employment flyer (PDF).

Notes:

Financial Aid: As a state veterans benefit, the VMSDEP will be included as a financial resource in your financial aid offer package and may reduce state grants, University grants, federal loans and work study, and private loans. Each financial aid offer type is different, so the benefit may affect each person’s offer differently.

Retroactive Waivers: UVA does not apply waivers retroactively. Eligible waivers are applied to current and/or future terms as determined by DVS.

Resources: please visit SFS webpage https://sfs.virginia.edu/tuition-billing/military-benefits/virginia-military-survivors-and-dependents-education-program or VDVS’ webpage for current information. 

Virginia PreK-12 Educators Discount

The School of Education and Human Development (EHD) grants reduced tuition rates to eligible preK-12 educators according to the eligibility guidelines listed on their website. For more information about eligibility and how to apply, please visit: https://education.virginia.edu/special-tuition-application-virginia-prek-12-educators. 

Note: The eligibility criteria and application are managed by the School of Education. If you have further questions about this program, please contact EHD via email at ehd-information@virginia.edu. 

Senior Citizen Waiver Program

Program Eligibility: In compliance with the Code of Virginia’s Section 23 of the Senior Citizens Higher Education Act, senior citizens (persons 60 years of age and older), who have been legally domiciled in Virginia for at least one year may take courses without paying tuition or required fees, except for course materials, under certain conditions. A senior citizen shall only be admitted to a class, tuition-free, after all tuition paying students have been accommodated. Therefore, it is recommended that you contact your school’s Registrar to determine if space is available. Tuition-paying students are given priority.

Courses for Credit: If the senior citizen has taxable income of not more than $23,850 in the preceding year, the individual may take a course for academic credit free of tuition and fees, except for fees established for the purpose of paying for course materials. If you are enrolling for credit, the University requires proof of income eligibility (e.g., a copy of completed current or last calendar year IRS 1040 Form). Please submit this supporting documentation with your completed form.

There is no restriction on the number of courses that may be taken for credit in any term or semester, or on the number of terms or semesters in which an eligible senior citizen may take courses for credit.

Courses for Audit: A senior citizen, regardless of income level, may audit a course that is given for academic credit or take a noncredit course free of tuition and fees, except for fees established for the purpose of paying for course materials.

There is no limit placed on the number of terms or semesters in which a senior citizen who is not enrolled for academic credit may register for courses, but the individual can take no more than three noncredit courses in any one term or semester.

 The two additional conditions listed below shall be met before a senior citizen may take a course under the provisions of this program: 

The senior citizen shall meet the appropriate admission requirements of the institution in which the student plans to enroll, and 

The senior citizen may be admitted to a course only on a space-available basis after all tuition-paying students have been accommodated. State institutions of higher education may make individual exceptions to this procedure when the senior citizen has completed 75% of the requirements for the degree.

For more information about the Senior Citizen Tuition Waiver and current application process visit the SFS webpage https://sfs.virginia.edu/tuition-billing/billing-payment/view-and-pay-your-bill/senior-citizen-waiver-program or click here to visit the State Council of Higher Education for Virginia’s Fact Sheet.

Tuition and Fee Adjustment Policy

The University of Virginia’s Tuition and Fee Adjustment Policy provides consistency related to student withdrawals from a standard academic semester (term). This adjustment policy is also applicable to students who are in an approved part-time status and withdraw from a class or classes after the add/drop period has ended.

Students who cancel admission, withdraw, or take a leave from the University, voluntarily or involuntarily, before the first day of classes will receive a 100 percent tuition and fee adjustment.

If a student withdraws from the University, tuition and required fees are assessed according to the Institutional Tuition and Fees Adjustment Schedule. The treatment of Federal Aid (Title IV) eligibility and Return to Title IV (R2T4) funds follow the federal guidelines determined by the U.S. Department of Education. The treatment of Non-Federal Aid eligibility and return policies adhere to the respective funding source’s adjustment guidelines. See the Financial Aid section of the Undergraduate Record 2023-24 for more financial aid related withdrawal information.

Institutional Tuition and Fees Adjustment Schedule by Weekly Proration

The weekly proration schedule currently applies to undergraduate and graduate students at the University except students in the School of Law and the School of Medicine, who follow the Daily Proration Schedule or students enrolled in Nonstandard programs, which follow separate adjustment schedules (see specific program for details).

The weekly proration adjustment schedule governs how tuition and fees will be adjusted on a percentage basis determined by the school week during which the student withdraws from the University. Other units, such as Housing and Dining, will have their own schedule for determining refunds, and you should consult with those units separately within the Record.

An enrolled student who withdraws or voluntarily takes a leave from the University on or after the first (1st) day of classes and through the second week of the term will receive 100 percent tuition and fee adjustment. 

A standard semester (term) school week is defined as seven (7) calendar days.

The weekly schedule of tuition and required fees indicating the amounts a student is/is not responsible based upon when the student’s withdrawal is dated, is as follows:

Terms and Definitions:

Academic Degree: Determined by school of enrollment.  Please visit the University Registrar’s Record for a complete list of school programs.

Effective Date of Withdrawal: the date determined to be the official withdrawal date from the university. The University Registrar supports more information related to an official withdrawal date and “Leaving and Returning to the University.”

School Week: Defined as seven (7) calendar days that begins on the first day of the program’s classes.

Start of Term: Day 1 is the first day of the start of the term for counting purposes.

Standard Semester (Term): Fall and Spring are standard semesters. This includes programs that follow a standard module plan. Students wishing to withdraw from classes during Summer Session or January Term should contact the Office of Summer & Special Academic Programs.

Withdrawal from the University: Students should consult “Leaving and Returning to the University” in the University Record for details specific to their school’s withdrawal policies.

Non-Standard Program Tuition and Fee Adjustment Schedules

School of Education and Human Development – Off-grounds Programs.

The below information applies to Off-Grounds programs in the School of Education and Human Development. For information or assistance, please contact: ehd-information@virginia.edu

Refund Policy: Refunds are determined and processed in accordance with the following policies and schedules:

Tuition and fees are refunded according to the applicable schedules listed below

Fees charged by the processor of credit card transactions are not University fees and are not refundable.

If payment is made by check, there is a 10-day waiting period after the check is posted before a refund can be processed.

In the event that the school issues a refund in error, it reserves the right to reclaim such funds.

Refunds are computed based on the date and time requests are received by the EHD School.

Refund schedule for in-person classes:

Refund schedule for web-based (online) and classroom/Internet (hybrid or blended) classes:

School of Continuing and Professional Studies Withdrawal and Adjustment Policy

Information sourced at: https://www.scps.virginia.edu/class-registration/refunds

Course Registration: Your registration for a course commits you to payment of the charges associated with enrollment (tuition and fees). You will not be automatically dropped from a course due to a lack of attendance/participation. If you do not drop a course and do not attend/participate, you will be responsible for all applicable tuition and fees and will receive a failing grade in the course. Any charges that remain unpaid after one year will be sent to a collections agency. If you enroll in the course and decide to drop, you will be charged according to the refund schedule below. 

Refunds are determined and processed by SCPS in accordance with the following policies and schedules:

Tuition and fees are refunded according to the applicable schedules listed below.

Fees charged by the processor of credit card transactions are not University fees and are not refundable.

If payment is made by check, there is a 10-day waiting period after the check is posted before a refund can be processed.

In the event that SCPS issues a refund in error, it reserves the right to reclaim such funds.

Refunds are computed based on the date and time requests are received by SCPS.

Refund Schedules

SCPS Credit & Noncredit Classes, including Web-Based (Online) & Classroom/Internet (Hybrid or Blended) Classes

Degrees, Post Bacc Pre-Med, Community Scholar

The refund schedule for classes offered during the Fall and Spring for the School’s degrees, Post Bacc Pre-Med Program, and Community Scholar is governed by the University’s weekly proration refund schedule.

The refund schedule for classes offered during the Summer for the School’s degrees, Post Bacc Pre-Med Program, and Community Scholar is governed by Summer Session.

Summer Session Withdrawal and Fee Adjustment Schedule

Summer session withdrawal and adjustment policy information is sourced at: https://summer.virginia.edu/registration-and-academic-procedures

Withdrawing From a Course

The withdrawal deadline for each session is noted on the Summer Session Calendars.

Students may withdraw from a course after the course mid-point and until the withdrawal deadline. A grade of W will appear on the record.

No refund will be given. See refund schedule for additional information.

If you have received financial aid for Summer Session, notify Student Financial Services that you are withdrawing from a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of 6 credits to receive financial aid.

Students may not withdraw from 3000- or 4000-level Commerce courses.

Contact Summer & Special Academic Programs to withdraw.

Adjustment Schedule

The refund schedule is based on calendar days (including weekends) beginning with the class start date.

J-term Withdrawal and Fee Adjustment Schedule

J-term withdrawal information is sourced at: https://januaryterm.virginia.edu/academic-policies

McIntire School of Commerce Certificate Programs

Certificate program withdrawal adjustment information sourced at: https://sfs.virginia.edu/institutional-tuition-and-fees-adjustment-schedule-certificate-programs.

The McIntire School of Commerce Certificate Programs’ proration adjustment schedule governs how tuition and fees will be adjusted on a percentage basis determined by the date the student withdraws from the program. The below adjustment schedule currently applies to students enrolled in McIntire School of Commerce Certificate Programs. Other programs follow separate adjustment schedules based on enrollment. The adjustments exclude nonrefundable deposits.

Federal Financial Aid Recipients (Title IV funds) 

Student Financial Services is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a semester. Title IV funds are Pell Grant, SEOG, TEACH Grant, Iraq and Afghanistan Service Grant, Nursing Loan, Direct Subsidized, Direct Unsubsidized, and PLUS loans.

Here’s more detailed information regarding the Return to Title IV process

Upon Your Return to the University 

Please note that if you leave the University for any reason and return in a later semester, you will be subject to the tuition and fee rates established by the Board of Visitors for the academic year in which you return, based upon your academic level upon your return. Your school of enrollment can confirm your academic level at the time of your return. 

Tuition Insurance 

The University of Virginia has partnered with GradGuard^TM to offer tuition insurance from Allianz Global Assistance, which provides reimbursement for non-refundable tuition expenses in the event a covered student leaves school before the end of the term for a covered reason.

Tuition insurance is completely optional. The agreement you enter into is with GradGuard, not with the University of Virginia.

Enrollment is available on a term-by-term basis. 

*Optional enrollment is required prior to the first day of classes of each term.

The first school week begins the first day of the start of the semester (term) period.

Day 1 is the first day of the start of the term for counting purposes.

The effective date of withdrawal is determined by the school in which the student is enrolled, and the official withdrawal is recorded within the Student Information System.

Any resulting credit due to a student because of a withdrawal will first be offset against any other amounts owed to the University.