Summer Session Activities and Facilities

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Co-curricular activities continue in the summer at the University of Virginia, with lectures, concerts, art exhibits, plays, and films on Grounds.

University Programs Council is a student-run programming board that provides the University community with entertaining, educational, and cultural activities. Summer programs include movies on the Lawn, lunch with professors, and yoga in the Newcomb Art Gallery. Membership is open to all University of Virginia students. For more information about UPC events and ways to get involved, please contact University Programs Council at (434) 924-3286; www.uvaupc.com.

Newcomb Hall Centrally located on the Grounds, Newcomb Hall is the “community center” for students, faculty, staff, administrators, and guests at the University of Virginia. Newcomb Hall is more than a building-it is a uniquely planned integration of facilities, services, and programs designed to facilitate co-curricular learning, enhance personal growth and development of students, afford opportunities for social interaction and leisure activities, and encourage exploration of different viewpoints, perspectives, and ideas.

Newcomb Hall is the home of a wide range of services, including the Information Center, dining facilities, a movie theater, game room, full service bank, hair salon, travel agency, post office, bakery, an art gallery, as well as meeting spaces, lounges, and a ballroom. Newcomb Hall also houses a large number of student organization offices, including Student Council, the Honor and Judiciary Committees, the Cavalier Daily, and University Programs Council.

The Newcomb Hall Programs Office offers a wide range of cultural, social, and recreational programs for the University community. The Programs Office staff advises the University Programs Council, the student program board. The student members of University Programs Council select, plan, and implement diverse activities and events including, but not limited to, speakers, concerts, performing arts, art exhibits, movies, and short courses. Many of the events planned by University Programs Council feature national, regional, or local artists and personalities.

Newcomb Hall serves as a central gathering place for the entire University community and provides a comfortable and congenial atmosphere for the variety of tasks and events that contribute to a vibrant University life. Student groups as well as faculty, administrators, and guests make use of the various spaces in Newcomb Hall for meetings, lectures, films, banquets, dances, and other special events. Students also make use of lounge areas for studying, reading, and visiting with friends.

For more information, contact the Information Center at (434) 924-3601. For telephone numbers of summer session students, contact the Student Locator, telephone (434) 924-3363; www.virginia.edu/newcombhall.

University of Virginia Bookstore, located atop the Central Grounds Parking Garage and behind Newcomb Hall, offers all summer school textbooks, a large selection of scholarly, critical, and popular literature, school supplies, and University of Virginia imprinted clothing and gifts. Services now available are UPS shipping, postage, Cavalier Advantage deposits, custom engraving, and dry cleaning at the Mail Services desk. A full-service Copy Center is also located in the bookstore. Open during the summer from 8:30 a.m. until 6:00 p.m. Monday through Friday, 10:00 a.m. until 6:00 p.m. on Saturday and 11:00 a.m. until 6:00 p.m. on Sunday, the Bookstore accepts cash, personal checks, MasterCard, Visa, Discover, American Express, and the Cavalier Advantage Card. Full-time students who were registered during the previous Spring semester can also Student Charge their purchases.

The Heritage Repertory Theatre, a professional summer company operating in the facilities of the Department of Drama on Culbreth Road, will present a season of plays and musicals this summer in the Culbreth and Helms Theatres. There will be nightly performances, except Sunday, mid-June through early August. Past productions have included Ragtime, West Side Story, To Kill a Mockingbird, The Miracle Worker, Grease, and Proof. Season subscriptions, and student and group rates, are all available. For more information, call (434) 924-8966, or after June 6, (434) 924-3376.

The University of Virginia Art Museum on Rugby Road will display works from the collection as well as the special exhibitions Monica Angle: Loose Leafs (through July 17) and The Paper Sculpture Show (June 18 to August 14). The Museum is open Tuesday to Sunday 1:00 p.m. to 5:00 p.m. Admission is free. For more information, call (434) 924-3592; www.virginia.edu/artmuseum.

The Intramural-Recreational Sports Department offers a variety of recreational programs and facilities for students attending Summer Session. Intramural sport leagues, tournaments, and special events are offered in activities such as basketball, softball, soccer, and tennis. Aerobics classes and fitness workshops are offered, as well as a variety of recreation instruction classes such as tennis, yoga, scuba, swimming, and CPR. The Outdoor Recreation Program offers hiking, kayaking, canoeing, rock climbing trips and workshops. The Outdoor Recreation Center provides camping and boating equipment rentals as well as a resource library. Students can access the recreation facilities listed below by using their valid University I.D. For more information on programs and services, call (434) 924-3791. Recreation facility schedules can be obtained by calling (434) 924-PLAY (7529). Complete information is also available at www.virginia.edu/ims.

The Aquatic and Fitness Center (adjacent to Scott Stadium) has an Olympic-size pool, 3-court gymnasium, indoor walking/running track, free weight and cardiovascular exercise areas, multi-purpose rooms, locker rooms, sauna, whirlpool, showers, towel service, bookstore, dining area, and the Intramural-Recreational Sports administrative offices.

Memorial Gym ( Emmet Street) houses a 3-court gymnasium, indoor walking/running track, swimming pool, free weight and cardiovascular exercise areas, multi-purpose rooms, locker rooms, showers, towel service, and sauna.

Slaughter Recreation Center (Observatory Hill) offers cardiovascular equipment, free weights, strength training machines, three basketball/volleyball/badminton courts, seven handball/racquetball courts, three wallyball courts, three squash courts, two multi-purpose/aerobics rooms, day lockers and towel service and semester locker rental.

North Grounds Recreation Center houses two full-court basketball courts with availability for volleyball, six racquetball courts, two squash courts, a fitness room, two multi-purpose rooms, showers, towel service, and locker rooms.

Outdoor Recreation Center (adjacent to the Cavalier Inn) provides camping and canoeing rental equipment and a resource library.

Snyder Tennis Center features thirteen outdoor lighted tennis courts adjacent to Memorial Gym.

Perry-Fishburne Tennis & Dell Basketball Courts have four tennis courts and three lighted outdoor basketball courts adjacent to Ruffner Hall.

The Park is a twenty-three acre site for softball, field sports, running, picnics, and outdoor events. Now equipped with lights, it is ideal for day and evening play. The Park is located in the North Grounds area near Barracks Road and the 250 Bypass.

Cafeterias and Dining Options include Newcomb Dining Hall, located on the second floor of Newcomb Hall, will be open during the 2005 Summer Session. It is located near Alderman and Clemons libraries and is across from the University Bookstore and parking garage complex. Pavilion XI, located on the first floor of Newcomb Hall, Alderman Café in Alderman Library, and Poolside Café in the Aquatic and Fitness Center will also be open weekdays throughout the summer. Runk Dining Hall is located at Hereford College. This location will be open at various times throughout the summer. Look in the summer meal plan brochure for other dining facilities and hours of operations. We can gladly accommodate diet restrictions and have a registered dietitian/nutritionist on staff if nutrition counseling is needed. For further information about dining services as well as meal plan options, please contact the Contract Coordinator, UVa Dining Services, P. O. Box 400312, Charlottesville, VA 22906, or call (434) 982-5124. Information on operating hours of dining facilities may also be found at www.virginia.edu/dining.

Off-Grounds The city of Charlottesville attracts visitors from around the globe. Beyond the city lie the homes of Thomas Jefferson ( Monticello), James Monroe (Ash Lawn), and James Madison ( Montpelier), all open to visitors. The Blue Ridge Parkway is 20 miles west of Charlottesville. Additional information is available at www.charlottesvilletourism.org

Motor Vehicles and Parking Except for first-year undergraduate students, all students maintaining a 2.0 grade point average or better may own and/or operate motor vehicles at the University and in Charlottesville and Albemarle County. To park motor vehicles on the University Grounds, a permit must be purchased from the Department of Parking and Transportation Services.

Temporary permits for the summer are available as well as permits valid through the regular academic year. To purchase a parking permit during the summer, a student must have either a current student ID or be pre-registered for the fall semester. Students may be asked to produce their vehicle registration when applying for a permit. Knowledge of the parking regulations is assumed. Regulations are enforced by the Department of Parking and Transportation. Copies of parking regulations are available at the Department of Parking and Transportation offices, or may be found at www.virginia.edu/parking.

Students living in student housing may purchase storage (orange) parking permits and park in appropriately assigned facilities. Commuting students may purchase standard (blue) parking permits which allow parking in lots marked in blue on the department map. These lots are serviced by the University Transit Service. Some reserved (green) permits may be available for the summer. Contact the Parking and Transportation office for more information.

Students with University scholarships or grants may own or operate a motor vehicle as long as they report (on the proper form) all relevant information relating to this operation or ownership to the Office of Financial Aid to Students.

Bicycles The University of Virginia is committed to establishing an environment that encourages the proper use and parking of bicycles on the Grounds. Bicyclists must ride safely, and use bicycle racks for parking. In order to avoid damage to The Grounds and to ensure accessibility for people with disabilities, bicycles must not be locked to stair railings, trees, bushes, or crowd control chains/fences. Bicycles not parked in bicycle racks are subject to impoundment. For more information regarding bicycle registration, policies, and parking regulations, contact the Department of Parking and Transportation.

Bus Service Students paying Summer Session fee may ride the University Transit Service buses by showing their student identification cards. Buses run frequently between the North and Central Grounds, the commuter parking lots, and areas of high density student population in the Rugby Road/Grady Avenue, Jefferson Park Avenue, and University Heights apartment areas. Transfer tickets may be obtained from University Transit buses to allow free transportation on Charlottesville Transit buses. For additional information, see a copy of the joint bus schedule available on all University buses. The day before (June 13) and the first day of second session (June 14), no permits will be required for parking in Blue or Orange lots, nor will a Summer Session ID be required to ride University buses. For motor vehicle regulations, bus schedules, parking maps, and information, contact Parking and Transportation Services, 1101 Millmont Street, Charlottesville, VA 22903 or call (434) 924-7231, from 7:30 a.m. to 5:00 p.m. weekdays; www.virginia.edu/parking.

The Department of Student Health provides general out-patient medical care, including gynecology and psychological services, to Summer Session students. When necessary, Student Health will refer patients to consultants in other specialties. Students requiring hospitalization will be admitted to the University of Virginia Hospital. Disability services are available through the Learning Needs and Evaluation Center.

During the Summer Session, the Elson Student Health Center on the corner of Brandon and Jefferson Park Avenues, is open from 8:00 a.m. to 4:30 p.m. Monday through Friday. For medical emergencies, the University of Virginia Hospital Emergency Room will provide emergency medical treatment when Student Health is closed. For urgent concerns or questions that cannot wait until the next business day, contact Student Health’s on-call service at (434) 972-7004. While the Health Service will treat or arrange for treatment of any physical or mental ailment, the Department will not pay charges for services a student receives outside of Student Health.

Students in Continuing Education pay no health fees and are, therefore, not eligible for Student Health Services.

Health insurance is a requirement for all students at the University of Virginia. It is the responsibility of each student to obtain coverage prior to beginning a University of Virginia summer session course and to pay for any health care costs not covered by health insurance. Any individual admitted to the 2005 Summer Session as an “unclassified student” (visiting undergraduate) or a “visiting graduate student” is eligible to purchase the UVa endorsed student health insurance plan for coverage during enrollment in the University of Virginia Summer Session. Eligibility for the UVa endorsed student health insurance plan is contingent upon official admission to the UVa Summer Session and completion of course registration. Visiting students who wish to enroll in the UVa-endorsed student health insurance plan must do so by May 31, 2005. The cost is $533, and coverage will begin on May 1, 2005, and end on August 24, 2005. Additional information on the student health insurance plan and enrollment forms can be accessed at www.virginia.edu/studenthealth/insurance.html. For more information, please call (434) 243-2702.

Health History Form If the student’s time at the University is during Summer Session only, there is no requirement for completing a health or immunization form. However, if the student plans to use Student Health Services during the Summer Session, it is recommended that he/she complete the Pre-Entrance Health Record which can be found at www.virginia.edu/studenthealth.

Medical Withdrawal/Readmission Student Health must clear any student requesting readmission to the University who originally withdrew for medical reasons.

Questions regarding the health of students may be directed to The Department of Student Health, P.O. Box 800760, Charlottesville, VA 22908-0760, (434) 924-5362, or www.virginia.edu/studenthealth.

The Division of Student Affairs (The Rotunda (434) 924-7984) helps support the University of Virginia’s primary purpose of enriching the minds and lives of its students. The division helps promote the intellectual, cultural, personal, and social development of students while enhancing their physical and psychological well-being. Student Affairs accomplishes this mission by supporting intellectual inquiry and responsible decision-making, providing programs and services that support the clarification of personal values, identity, and intellectual growth, facilitating the creation of interpersonal relationships and exploration of career directions, and promoting the value of diversity and full membership of all students within the University community so they can be informed, active citizens within our society.

The Office of the Dean of Students provides oversight, direction, and vision for these five offices listed below. In collaboration with other departments and offices around the Grounds, this office responds to the needs of students in a variety of ways and identifies resources to meet those needs. The Office of the Dean of Students serves as an advocate and a support for the student body, student organizations, as well as for individual students. The Office of the Dean of Students is a place where any student or family member can turn when uncertain about where else to go. The core purpose of the office is most fully realized when students are able to turn ideas into realities, overcome hurdles, or solve personal problems.

The Office of the Dean of Students has five primary locations: Peabody Hall (Office of the Dean of Students and Student Life (434) 924-7133), Madison House, lower level (Office of Fraternity and Sorority Life (434) 924-7430), Old Ivy Road (Center for Alcohol and Substance Education (434) 924-5276), Poe Alley (Office of Orientation and New Student Programs (434) 982-4555), and Newcomb Hall (434) 924-3329. www.virginia.edu/deanofstudents.

Residence Life Office (Dabney House (434) 924-3736). The summer residence halls are staffed by Resident Staff, called Resident Coordinators (RCs) in upperclass areas, who report to the Summer Session dean. Resident Staff are available to assist students through peer counseling, referral, and programming. Resident Staff is responsible for promoting a living environment in University Housing that facilitates the physical well-being of students and their academic, social and emotional growth. Resident Staff members also encourage and implement a system of self-governance among residents in order to build a community where individual rights are respected. The program is supervised by the Office of the Dean of Students and the Housing Division. www.virginia.edu/residencelife.

The Office of African-American Affairs (OAAA) Luther P. Jackson House, 4 Dawson’s Row, P.O. Box 400132, Charlottesville, VA 22904; (434) 924-7923; www.virginia.edu/oaaa. The mission of the Office of African-American Affairs is to assist the University in providing a welcoming environment for African-American students. To this end, it works in partnership with academic and student affairs’ offices and departments.

In addition, the OAAA offers a variety of programs. For example, its nationally acclaimed Peer Advisor Program provides personalized and sensitive outreach to assist first-year and entering transfer students with their college transition. The Student-Faculty Mentoring Program offers nurturing experiences for students’ intellectual and career-related development. The Tutorial Service gives support in academic areas ranging from chemistry to foreign language. In areas of cultural growth, the OAAA’s Luther Porter Jackson Cultural Center offers University-wide workshops, lectures, performances, and exhibitions related to the African-American experience. The Nat Turner Library is a repository for print and audiovisual materials documenting the black experience in the United States. The Harris-Bland Computer Lab offers opportunities for expanding Internet research.

The OAAA also has a variety of services, including academic monitoring, outreach, and recognition; personal counseling and advising; University orientation; alumni networking; and student advocacy.

And finally, the OAAA works with parents through its Parents Advisory Association. The organization provides additional support through a variety of activities, such as annual meetings with the administration and faculty, get-acquainted events for incoming families, and emergency loans.

University Career Services (UCS) (434) 924-8900.The primary mission of UCS is to assure that undergraduate and graduate students achievetheir career-related goals, whether those goals are to continue their education, to secure employment, or some combination of the two. UCS accomplishes this mission by providing a variety of programs and services designed to help students explore career options, experience future work environments, learn career decision-making and effective internship and job search strategies.

Specifically, UCS assists students in beginning their career exploration by offering individual and small group advising, career planning courses for academic credit, and access to an extensive career resource library which includes not only books but also electronic resources such as an extensive alumni database. Students can continue to clarify their career goals, by participating in the EXTERN program, a one-week opportunity where students gain exposure to a specific career field, or by attending an Internship Workshop. UCS provides services and programs for students pursuing admissions into graduate or professional schools by offering pre-medical/health and pre-law advising services as well as graduate school advising services. Students pursuing permanent employment after graduation participate in On-Grounds Interviewing, Diversity Career Day, and other job fair programs, online job posting database, and attend numerous workshops covering a wide variety of topics such as writing professional resumes to conducting effective job interviews.

Information about all UCS programs and services for University of Virginia students is available at www.career.virginia.edu/. This site also connects students to career and job search information and employment listings, graduate school databases, and the affiliate career services offices supported by the McIntire School of Commerce, the School of Engineering and Applied Science, and the School of Architecture.

Harrison Bowne “Tersh” Smith, Jr. Memorial Center for Counseling and Psychological Services (Elson Student Health Center (434) 243-5150) The Center provides a broad and comprehensive range of services including psychological and psychiatric assessment, referral, short-term individual psychotherapy, psychiatric medication treatment, group psychotherapy, emergency walk-in hours, 24-hour on-call crisis intervention, and consultation to administration, faculty, students, and families. CAPS also offers a full range of counseling services including accommodations and mentoring for students with diagnosed disabilities, developing academic study skills, psychoeducational programming, and outreach to numerous faculty and student service organizations. For appointment call the Center from 8:00 a.m.-5:00 p.m. (434) 924-5556 or (434) 243-5150, after hours for an emergency call (434) 972-7004.

Within the Center, a Substance Abuse Clinician provides consultation and appropriate treatment to students concerned about their use of alcohol/other drugs, or who are affected by another’s substance abuse.

As with all other clinical services at Student Health, CAPS services are completely confidential.

Learning Needs and Evaluation Center (LNEC) ( Elson Student Health Center, (434) 243-5180, (434) 243-5189 TTY). The Learning Needs and Evaluation Center (LNEC) determines eligibility for and coordinates implementation of academic accommodations for students with disabilities. Accommodation services include alternate text formats, extended time for exams, interpreters for Deaf/HH students, and peer notetaking. Students who are eligible to use Student Health may also seek screening for previously undiagnosed learning and attention disorders. Regularly scheduled time management and study strategy workshops are offered during fall and spring semesters.

The Lorna Sundberg International Center ( 21 University Circle, Box 400183, (434) 924-7983) offers educational, cultural, and social activities throughout the year. The Center provides an informal setting where students can meet together and with members of the local community. The Multicultural Library collection contains material on ethnic and intercultural/international topics, on adjustment into new environments, and travel. For calendar listings visit www.virginia.edu/iso/ic.

Ombudsman Services-Grievance Procedures (Washington Hall East Lawn; (434) 924-7819; www.virginia.edu/eop/ombudsman.html; ombuds@virginia.edu) Grievances and complaints should be made to officials in the applicable service area, graduate or undergraduate school. (See p. 362 in Graduate Record and p. 345 in Undergraduate Record).

Students with Disabilities (Learning Needs and Evaluation Center, (434) 243-5180 V, (434) 243-5189 TDD, www.virginia.edu/studenthealth/lnec.html). The Learning Needs and Evaluation Center (LNEC) is a service of Student Health. LNEC provides a range of services for students with disabilities whose needs are covered by Section 504 of the Rehabilitation Act of 1978 and the Americans with Disabilities Act of 1990. It is the individual’s responsibility to inform the University of the need for academic accommodation due to a qualifying disability. Requests for accommodations should be supported by appropriate documentation and sent for review to the LNEC. Documentation should be submitted well in advance of the semester in which accommodations are to be requested. Clinical staff at the LNEC will review documentation to determine eligibility and assist the student in implementing appropriate accommodations. LNEC works with students to coordinate the accommodations with appropriate University faculty, staff, instructors, and deans. Services provided include academic accommodations such as alternative formats for print materials, peer note taking, interpreters, consultation and liaison with housing. LNEC serves as a liaison with other University and community agencies, such as Recording for the Blind & Dyslexic. Free limited screening to identify sources of academic problems is available to students who are eligible for Student Health services. Students needing testing to determine diagnosis of a learning disability or attention deficit disorder are referred to University clinics or qualified psychologists in the area. The cost of this additional testing is paid by the student.

The LNEC encourages students and parents to refer to its website for more information about LNEC services, accommodations at the university level, transitioning from high school, and other topics.

The Consumer Information Officer (CIO) (P. O. Box 400727, Charlottesville, VA 22904; (434) 924-3417) assists students or prospective students in obtaining information about the financial aid programs available to students who enroll, the rights and responsibilities of students receiving financial aid, the cost of attending the University, the refund policy currently in effect, the academic program of the University, student retention data, student program completion data, and student-right-to-know information (if available). To contact the C.I.O., write George A. Stovall, Director, Institutional Studies, P. O. Box 400727, University of Virginia, Charlottesville, VA 22904-4727. E-mail: gstovall@virginia.edu.

Madison House ( 170 Rugby Road, Charlottesville, VA 22903; (434) 977-7051) is an independent non-profit agency that serves as the Student Volunteer Center at the University. During the summer months, a limited and informal volunteer program is available. Students select the service opportunity that best suits their time and talents from a listing of summer volunteer openings at participating community agencies. www.madisonhouse.net.

Student Legal Services Program (Newcomb Hall, Room 460; (434) 924-7524.) Provides low-cost, confidential legal assistance to University of Virginia students. The office provides legal help on a wide variety of legal matters, including representation in Charlottesville/Albemarle area courts. No fee is charged for consultations. All fees are minimal. www.student.virginia.edu/ ~stud-leg.