Registration Procedures

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Note: The following students must complete a Summer Session application:

• UVa students receiving a degree in May 2005.
• UVa students not in residence during the spring 2005 semester. This does not include UVa students enrolled in a UVa-approved study abroad program during spring 2005.
• Visiting (Non-UVa) students
• School of Continuing and Professional Studies students

UVa students enrolled in a degree program during the spring 2005 semester do not need to complete an application.

See www.virginia.edu/summer for schedule numbers.

Registration begins May 2, 2005, and must be completed prior to the first class meeting. You can not register before May 2, 2005. There are two ways to register:

• On-line via ISIS at www.virginia.edu/isis (requires payment by Visa/MasterCard or financial aid credited to an individual student’s account).
• In person (requires payment by cash or check); Credit cards cannot be used for in-person registration. UVa students receiving financial aid may register either in-person in the Office of the Summer Session, Garrett Hall B019, or on-line via ISIS if their aid has been credited to their student account.

• Choose your courses carefully. No tuition refunds or tuition credits can be made after the second day of class.
• You will be assessed a $25 late fee if registration is completed after your course has begun.
• If you are enrolling in research or independent study, you will need the instructor number of the faculty member directing your research. Instructor numbers are available at www.virginia.edu/cod.
• For variable credit courses, indicate the number of credits for which you wish to enroll.
• To enroll on a credit/no credit or audit basis, follow the regulations of your school or home institution and select the appropriate grade option. See Undergraduate or Graduate Record for academic policies.
• The cost of auditing a course is the same as the cost of taking the course for credit.
• Total charges will include any past-due amounts (regular semester tuition, parking tickets, library fines, etc.) as well as all Summer Session tuition and the comprehensive fee. The comprehensive fee covers use of University transit, escort services, recreational facilities, Newcomb Hall operation, and Student Health. Support for WTJU, classroom renewal, technology, arts, and E & G facilities debt service is also provided through payment of the comprehensive fee.
• If you pay tuition and fee by check, do not include room rent, food money, or “pocket” money in the check amount. Refunds require up to two weeks to process.
• Once registration has been completed, any Summer Session student who does not have a valid UVa student ID may receive one at the Card Office, located in the main entrance level of the Observatory Hill Dining Hall at the corner of McCormick and Alderman Roads. Office hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. There is no charge for an initial ID card. There is a $15 charge for replacement of a lost card.
• University of Virginia Summer Degree Candidates who will enroll for neither a class nor research credits and who will have completed, by June 1, all work towards an August degree should register through their own schools by June 1. This requires payment of the $98 non-resident fee for degree recipients.
• Graduate StudentsonlyRegistering for Thesis or Dissertation Research must register by July 14. Curry School of Education students enrolling in thesis or dissertation research must register by July 25. Check with the department, since the terms of some grants, fellowships, and jobs may require you to register earlier. August degree candidates must be registered by June 1.

Students who are not eligible to register on-line via ISIS must register in-person in the Office of the Summer Session, Garrett Hall B019.

College of Arts and Sciences Suspension-in-abeyance/academic warning: Students granted a suspension-in-abeyance or on academic warning must obtain the signature of their Association Dean or the Arts and Sciences Dean of the Day on their Add form. For College students, academic suspension begins at the end of the spring semester and takes precedence over any earlier plans to attend Summer Session, here or elsewhere. Suspended students enrolled in a UVa Summer Session course will have their registration cancelled.

College students may not, under any circumstance, enroll in more than one three-credit course in Session I or more than six credits in Session II or Session III.

Curry School of Education: Students enrolling in more than 9 credits for the entire summer session must obtain the signature of the Associate Dean on their Add form.

Engineering and Applied Science Students enrolling in more than 10 credits must obtain the signature of their Dean on their Add form.

Graduate Engineering and Applied Science Students auditing a course must obtain the signature of their Advisor on their Add form.

UVa graduate students who receive financial aid through their department must bring a completed Payment Delay form (provided by the department) along with a completed Add form to the Office of the Summer Session, Garrett Hall B019.

You may register via ISIS and make payment by credit card anytime between May 2 and the first day of class. Registration does not begin until May 2, 2005.

Individuals registering on-line must pay by MasterCard/Visa at the time of registration unless they have had financial aid posted to their student account. It is not possible to use other credit cards or to register via ISIS and make payment later.

• Log into ISIS at www.virginia.edu/isis. The ISIS Log-in ID is your identification number or Social Security number.
• If you have never used ISIS before, your initial password is your month and day of birth, an ampersand, and then your month and day of birth again: “mmdd&mmdd”. You will then be prompted to change your password. This step must be completed before you proceed.
• From the main ISIS menu, enter “052” as the term code and select “Summer Session”.
• Enter the schedule number for each desired course and select “Add”. You cannot drop summer courses via ISIS on-line. Course descriptions and schedule numbers are available at www.virginia.edu/summer/courses.
• Once you have added your classes, you must click on the red calculate tuition button. If you do not do this, the courses you selected will be immediately deleted. Selecting the red button will provide a Total Amount that must be paid by credit card in order to complete your registration for Summer Session. The title of this screen is “Credit Card Data for Course Enrollment”. The total amount is calculated as follows:
• Summer Session Tuition and Fee plus all other amounts that have been billed and are due on your ISIS account minus any financial aid posted to student account equals Total Amount.
• If the sum of any financial aid credited to your student account equals or exceeds the Total Amount charged, you will not need to provide any credit card information. Please note that premiums/other charges that have not been billed or reached their due date will not be included in the total. Enter your credit card information, then click the submit button. You must use a MasterCard/Visa credit card. Do not use debit or check cards.
• The “Credit Card Confirmation” screen will then appear and you will be asked to verify the accuracy of the data you entered. If the data are correct, click the next button.
• Proceed until you reach the “Credit Card Information Received” screen. You may now log out of ISIS after recording your CC order number as a record of your transaction. Click the exit button to exit ISIS.

This function is a combined course enrollment and final registration; you do not need to complete a separate final registration.

You may register in person and make payment by cash or check anytime between May 2 and the first day of class. Registration does not begin until May 2, 2005. It is not possible to pay by credit card if registering in-person.

1. Obtain an Add/Drop form at the Summer Session Office located in Garrett Hall B019, ordownload the form at www.virginia.edu/summer.
2. Submit the completed Add/Drop form at the Summer Session Office, Garrett Hall B019, to have the course added to your record.
3. Proceed to Student Financial Services, located in Carruthers Hall at 1001 North Emmet Street, for payment of tuition and fee (cash or check only) on the same day you register. If you are receiving financial aid and the aid has not been credited to your account, you must be cleared through Student Financial Services.

All courses that require Instructor Permission must be added in person and paid for by cash or check.

If you did not attend the University of Virginia during 2004-2005, you must attend an Honor System Meeting on the evening of the first day of classes. All Honor System meetings will take place at 5:00 p.m. in the Newcomb Hall 4 th Floor Trial Room. Visit www.virginia.edu/summer for meeting dates.

This cannot be done through ISIS. To register after the ADD deadline, which is 4:00 p.m. on the first day of your class, you must secure permission from your instructor. If you gain permission to register late you may do so up to seven calendar days after the first class meeting. To register late, you will need to complete the following steps:

1. Obtain an Add/Drop form at the Summer Session Office in Garrett Hall B019, or download the form at www.virginia.edu/summer.
2. Complete the form and get your instructor’s signature. An advisor and/or Dean must sign for all except College students in good standing (GPA of 2.0 or higher). College students with a GPA below 2.0 must have their Association Dean’s signature or the signature of the Dean of the Day. For specific instructions, contact your dean’s office. The Director of the Summer Session serves as the dean for visiting students.
3. Submit the completed and signed Add/Drop form to the Summer Session Office (Garrett Hall B019) to have the course added to your record. You must also submit a letter to the Director outlining your reasons for registering late.
4. Proceed immediately to Student Financial Services in Carruthers Hall ( 1001 North Emmet St.) to pay tuition and fees, including a $25 late registration fee. You have not officially registered for a course until payment is made.
5. The course will appear on your transcript for credit.

Students who have not completed registration within seven calendar days after the first class meeting will not be allowed to register except in cases where the delay resulted from University action.

After Course Registration is Completed until Course Mid-Point. This cannot be done through ISIS.

You may drop a course, and remain enrolled in other Summer Session courses, before 4:30 p.m. on the course mid-point day.

Obtain an Add/Drop form at the Summer Session Office (Garrett Hall B019), or download the form at www.virginia.edu/summer.

Complete the form and get your instructor to sign and date form. An advisor and/or Dean must sign for all except College students in good standing (GPA of 2.0 or higher). College students with a GPA below 2.0 must have their Association Dean’s signature. For specific instructions, contact your dean’s office. The Director of the Summer Session serves as the dean for visiting students.

Submit the completed Add/Drop form at the Summer Session office in Garrett Hall B019 to have the course deleted from your record.

The course will be deleted and no record will be recorded on your transcript.

If the course is dropped by 4:30 p.m. on the second day of class, you will receive a full refund for your tuition. After the second day of class, tuition will not be refunded or credited.

If you have received financial aid for Summer Session, notify the Financial Aid Office that you are dropping a course. Dropping below 6 credits (for undergraduates) will result in summer financial aid being cancelled. Students taking fewer credits than indicated on the summer session financial aid application will have their aid reduced. (Remember all undergraduate students must take a minimum of 6 credits and all graduate students must take a minimum of 3 credits to receive financial aid.)

After Course Mid-Point through Withdrawal Deadline. Available to individuals who will complete at least one Summer Session class. This cannot be done through ISIS.

If you have already completed a Summer Session course or you are enrolled in more than one Summer Session course, you may withdraw from a course between the midpoint and the course withdrawal deadline.

1. Obtain a Summer Session Grade Indicator for Withdrawal form from the Summer Session Office in Garrett Hall B019
2. Complete the student section of the form and take the form to your instructor for grade assignment, signature, and date. You will need the required signature of your school unless you are a College student in good standing.
3. Submit the completed Summer Session Grade Indicator for Withdrawal form at the Summer Session Office in Garrett Hall B019 for the withdrawal to be recorded in ISIS.
   1. The course will appear on your transcript with the grade of W, WP, or WF as assigned by your instructor.
   2. Tuition will not be refunded or credited to another course.
   3. If you have received financial aid for Summer Session, notify the Financial Aid Office that you are withdrawing from a course. Dropping below 6 credits (for undergraduates) will result in summer financial aid being cancelled. Students taking fewer credits than indicated on the summer session financial aid application will have their aid reduced. (Remember all undergraduate students must take a minimum of 6 credits and all graduate students must take a minimum of 3 credits to receive financial aid.)

Note: McIntire School of Commerce students are not allowed to withdraw from Summer Session courses.

No Summer Session course will be completed. This cannot be done through ISIS.

If you cannot report in person because of ill-health, ask Student Health or your Dean to contact the Summer Session Office and recommend withdrawal.

The timing of a complete withdrawal from Summer Session determines which form(s) require completion.

Both forms are only available in the Summer Session Office in Garrett Hall B019.

Summer Session Withdrawal Form

• Complete the student section and obtain the required school signature on the form.
• Submit the completed Withdrawal Form to the Summer Session Office in Garrett Hall B019 to have the withdrawal recorded in ISIS.

Note: McIntire School of Commerce students are not allowed to withdraw from Summer Session courses.

Summer Session Grade Indicator for Withdrawal Form

• Complete the student section of the Summer Session Grade Indicator for Withdrawal Form and get the required signature(s). Your course instructor will sign and date the form and assign a grade of W, WP, or WF.
• Submit the signed forms to the Summer Session Office, Garrett Hall B019.
• Summer Session will complete a portion of the Summer Session Official Withdrawal Form and the Director of the Summer Session will sign and date it.
• To complete the withdrawal, take the form to the Dean of Students in Peabody Hall.

No record of the withdrawal will appear on a student’s transcript if the withdrawal is completed by 4:30 p.m. on the second day of class. If the withdrawal is completed after the second day but before the midpoint, the withdrawal and date of withdrawal will be recorded on the transcript. If the withdrawal is completed after the course midpoint, the withdrawal, date, and grade of W, WP, or WF will be recorded.

If you have received financial aid for Summer Session, immediately notify the Financial Aid Office that you are withdrawing from Summer Session.

Available for those who drop a course by 4:30 p.m. on the second day of class or who completely withdraw from the Summer Session before course mid-point.

This cannot be done through ISIS.

1. College of Arts and Sciences students may change the grading option in a course through the course mid-point. Unclassified and Visiting Graduate students will follow the rules of the school through which the course is offered. Other UVa students must follow the rules of their school. Commerce School courses may not be taken on CR/NC basis.
2. Students may audit with permission of the instructor. No credits or grade points are earned in audited courses. The cost of auditing a course is the same as taking the course for credit. Students in the School of Architecture and the Summer Language Institute may not audit any course.
   1. The appropriate section of the Summer Session Add/Drop form must be completed. Select the appropriate box under the “Add” section. The form is available in the Summer Session Office, Garrett Hall B019 at www.virginia.edu/summer.
   2. College students must take the Add/Drop form to their instructor for signature and also receive the signature of their Association Dean/Dean of the Day. Visiting students will take the Add/Drop form to the instructor for signature and then return to the Summer Session office for the signature of the Director of the Summer Session

All students must bring their completed Add/Drop form to the Summer Session Office in Garrett Hall B019 for the grade change to be recorded in ISIS.