Dining, Housing, and Tuition & Fees

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Dining provides students numerous opportunities for meals and snacks from dining rooms, food courts, coffee shops, and convenience stores around Grounds. Whether you just need a between-class snack or a full-course meal, it’s covered when you have a meal plan. Students have the opportunity to eat on Grounds from 7 a.m. to 2 a.m. in over 25 locations.

When you purchase a meal plan you get: swipes for meals at residential dining rooms on Grounds; Plus Dollars to spend at UVA Dining cafes, food courts, and convenience stores; and meal exchange opportunities at certain locations. You can also use your Plus Dollars with our local delivery partners – Papa John’s and Ming Dynasty.

The University student identification card is the student’s entry into the residential dining rooms. It allows students to use the meals and Plus Dollars on their dining plans, and tells them the current balances. If the card is lost or stolen, the card office must be notified immediately at 924-4508 to deactivate the card. A separate card is issued to students in the School of Continuing and Professional Studies.

For more information, please visit the UVA Dining website at www.virginia.edu/dining, email dining@virginia.edu or contact the Meal Plan Coordinator, UVA Dining, P.O. Box 400312, Charlottesville, VA 22904-4312; (434) 982-5140. Dining locations are accessible to students with disabilities.

Meal plans are annual contracts. First year students are required to purchase a meal plan for the entire year. As a courtesy, we provide a change period in between semesters. All changes must be made on the UVA Dining website (www.virginia.edu/dining) by completing the “Dining Plan Change Request” Form or by filling out an “Intent to Change” Form at the Dining Services Administrative Office at Observatory Hill during a specific time period each semester. Please note that removing your meal plan from your QuickPay system does not change or cancel your meal plan.

Students may purchase or upgrade their meal plan at any time during the academic year. There is no fee for upgrading meal plans; however a $50 Early Termination Fee (ETF) is applied to all early terminations except for students graduating in December or studying abroad. The 2016/17 meal plan rates are available on the UVA Dining website at www.virginia.edu/dining.

All Access Meal Plans let students enjoy all-you-care-to-eat dining for breakfast, lunch, and dinner in the residential dining rooms. Students receive all access to the dining rooms with these plans. Please visit our website at www.virginia.edu/dining for more information on all of our meal plan options. Plus Dollars: All meal plans include Plus Dollars, which can be used in all dining locations. They work like an ATM or debit card, and students can use Plus Dollars for beverages, snacks, or full meals. The total purchase price is subtracted from the Plus Dollar dining plan balance. Students may increase the flexibility of their meal plan by purchasing additional Plus Dollars at any time. All charges are billed by Student Financial Services, and funds are available within one business day of sign-up.

Please note that the above descriptions of the meal plans do not include all relevant terms and conditions of the contract. Please refer to www.virginia.edu/dining for complete terms and conditions.

Our policies on Meal Exchange and To-Go meals at UVA Dining are as follows: A To-Go meal counts as a “Meal Exchange” swipe, and is deducted from your account in the same manner. With the Ultimate Access Meal Plan, you are allowed three swipes per day to use for either Meal Exchange or To-Go meals. With the All Access 7, Semester 160, Semester 80 and Semester 50 Meal Plans, you are allowed two swipes per day to use for Meal Exchange or To-Go Meals. There is an hourly limitation on swipes:you are allowed one swipe per hour whether you use a Meal Exchange or To-Go swipe. We want you to join us for your meals in our locations and share in the experience of dining at The University of Virginia.

Brown College requires that all residents purchase a residential meal plan and it is expected that residents will eat in the College dining hall at the Fresh Food Company in Newcomb Hall. Hereford College requires that all residents purchase a residential dining plan and it is expected that residents will eat at Runk Dining Room for Sunday brunch or dinner and two additional dinners between Monday and Thursday evening.

Language Houses: The French and Spanish language houses require that all residents participate in a Language House Dining Plan. Students are required to eat dinner Monday through Thursday at their respective language house.

Athletic Dining Plans: Varsity student athletes are required to participate in an Athletic dining plan. These plans include dinners at the John Paul Jones athletic dining room, featuring recipes designed to meet the special nutritional needs of student-athletes. Only student athletes on varsity NCAA competing sports teams are eligible to participate in Athletic Dining plans.

A unit of the Office of the Dean of Students and Business Operations, Housing & Residence Life (HRL) works collaboratively to create inclusive, welcoming communities where residents are empowered and encouraged to develop as scholars and leaders through self-governance and engagement in their residential community. HRL’s primary focus is to provide services and programmatic direction for all on-Grounds residential students (undergraduate and graduate), faculty, staff, and conference guests. With over 2 million square feet of residential space, HRL strives to create environments that support the academic, cultural, and social goals of the University. Specific living and learning programs include language immersion houses, three residential colleges, a comprehensive first-year experience, and specialized programming for second-year students and transfer students. Residential offerings encompass an array of building styles, including traditional residence halls, suite-style residence halls, apartment complexes, townhouses, and single-family homes.

As part of the University’s commitment to the first-year experience, the University’s long-standing policy is that all first-year students must live on Grounds. After an incoming first-year undergraduate student submits their housing application and electronically signs the housing agreement, they will receive an assignment from HRL. The student will be notified of the room assignment before the beginning of the academic session.

After their first year in residence, a student who wishes to continue to live in on-Grounds accommodations must submit an online housing application. Upperclass housing is typically available in residential colleges, language houses, hall-style residence halls, and apartments.

Room rent is charged by the semester and is payable through Student Financial Services. All housing charges are subject to change.

All correspondence regarding on-Grounds housing should be addressed to Housing & Residence Life, P.O. Box 400735, Charlottesville, VA 22904-4735. HRL also may be reached at 434-924-3736 or housing@virginia.edu.

Safety is the number one priority for the University and is a shared responsibility with students. The following policies are designed to ensure student safety and complement the University’s mission.

Students who live on Grounds should report any safety concerns to a member of Resident Staff and call University Police at 911 for emergencies. Students should never allow someone they do not know to enter residence halls. Room doors should remain locked when students are not in their rooms and when they are asleep. Entrance doors and bathroom doors must be kept closed and locked at all times. Any maintenance issues with doors or entrances should be reported using HRL’s Maintenance Requests page at http://housing.virginia.edu/maintenance-requests, and emergency facilities issues should be called in to the Facilities Management Service Desk (434-924-3053).

Students should report medical conditions that may warrant an accommodation to the Student Disability Access Center (SDAC) within the Department of Student Health & Wellness. SDAC will advise HRL if a medical condition warrants an accommodation.

First-year students cannot park a vehicle on Grounds during their first two semesters at the University. Any exceptions must be approved in advance by an Assistant or Associate Dean of Students in HRL. Exceptions are only granted in extraordinary circumstances, which include, but are not limited to, participation on an athletic team that practices off Grounds (names must be submitted by the Athletics Department), participation in equestrian activities off Grounds, ongoing medical appointments off Grounds, or employment off Grounds. HRL recommends that all first-year students focus on their acclimation to the University and take part in the University’s residential experience. The availability of a vehicle on Grounds is only for those who truly need it. Misuse of an exception for purposes other than what is listed in the exception letter will result in the revoking of parking privileges and referral to the University Judiciary Committee (UJC).

Upperclass and graduate students may live in University housing on Grounds, in fraternity or sorority houses, or in other privately owned properties.

All students who live on Grounds are subject to the Terms & Conditions of Housing found at https://housing.virginia.edu/housing-terms as well as HRL policies found at https://housing.virginia.edu/policies.

The terms include billing students for facility damages. When specific responsibility for damage cannot be determined, all costs are divided equally among the residents of that unit, all who have access to a common area space, or all who live in that building.

Fire safety inspections occur each semester for randomly selected rooms and common spaces. Students are expected to make corrections if cited by the inspectors or if directed by HRL staff. Failure to make corrections will result in referral to the UJC. 

Sales and soliciting are prohibited within University residential areas. The only exception is during University elections, when student candidates may enter a University residential building with a student host who lives in that building. The candidate must be with their host at all times. Student candidates must follow these guidelines and those outlined by the University Board of Elections. 

Fliers and posters are not permitted on the exterior of University residential buildings, including doors and windows. Fliers can only be posted inside a residential building on designated bulletin boards or in designated posting areas. Fliers that are posted on non-designated areas will be removed. Staples and push pins may be used on bulletin boards, and blue painter’s tape is the only adhesive that can be used for all other designated posting areas. Financial charges will be assessed to individual students or to organizations for damages made by postings.

Students are strongly encouraged to obtain personal property insurance, as the University is not responsible for damage to residents’ property.

At any time with notice, the University reserves its right to reassign a resident temporarily or permanently to alternative University housing deemed appropriate by the University based on the needs of the University. The University also reserves its right to designate currently assigned housing spaces for expanded or decreased occupancy or for other purposes, based on the needs of the University. Such relocation or reassignment does not release you from the financial obligations owed to Housing & Residence Life for 2021-2022 housing. In the event of an emergency or other exigent circumstance, including but not limited to closure due to public health crises, the University and its agents may remove residents’ belongings from University housing (rooms, common areas, buildings) for cleaning, inspection, repair, storage, and/or protection. The University does not assume any obligation or liability for loss or damage to items of personal property that may occur during removal of resident belongings. The University may destroy and discard personal belongings such as perishable items, alcohol, illegal drugs and drug-related paraphernalia, explosives, and hazardous materials. Should the University discover items that raise concern for immediate safety or a significant violation of University policy or law, this matter may be referred to the appropriate authorities.

HRL provides resources to help students navigate the decisions involved in living off Grounds. HRL sponsors programs and produces materials that are aimed at deciding where to live, understanding leases, creating a safe living environment, developing a budget, and more. For more information, contact HRL by phone at 434-924-3736 or visit the Off-Grounds Housing section of HRL’s website at http://housing.virginia.edu/off-grounds.

Alderman Road Hall-Style These residences accommodate up to 1,650 first-year students in nine hall-style houses. These buildings feature an interior hallway configuration, with double rooms opening onto a common hallway and sharing a common bathroom. Nearby are the O-Hill Dining Room, the Aquatic & Fitness Center, and Slaughter Gym. All rooms have wireless Internet access.

Houses: Balz-Dobie, Cauthen, Gibbons, Kellogg, Lile-Maupin, Shannon, Tuttle-Dunnington, Watson-Webb, and Woody
Features: air conditioning, large meeting rooms, study lounges, a mailroom, and laundry facilities
Average room size: 15’ x 11’

Alderman Road Suite-Style Up to 385 first-year students live in the three suite-style houses in the Alderman Road Residence Area. Each suite features a common living area, bathroom, and five double or triple bedrooms accommodating 10 to 12 residents. Nearby are the O-Hill Dining Room, Runk Dining Room, and the Aquatic & Fitness Center. Laundry facilities are located in nearby Gooch and Gibbons. All rooms have wireless Internet access.

Houses: Courtenay, Dunglison, and Fitzhugh
Features: bedrooms with built-in closets and drawers, large common lounge in Fitzhugh
Average room size: 16’ x 12’

Bice House Apartments An eight-story apartment building located just south of Central Grounds on Brandon Avenue, Bice House accommodates 280 students in double occupancy two- and three-bedroom apartments. Each apartment is furnished and air conditioned. There is a large common area lounge, study room, laundry room, and mailroom for package pick-up on the ground level. All rooms have wireless Internet access.

Bond House Apartments Opened in 2019, this six-story apartment building is located on Brandon Avenue, above a shared underground parking garage. Bond House accommodates approximately 300 students in single-occupancy, four-bedroom apartments with two full baths. Each apartment is furnished and includes full-size beds, built-in closets, and kitchens with refrigerator, stove, dishwasher, and microwave. All rooms have wireless Internet access.

Copeley Apartments Located on North Grounds, this complex contains 70 two-bedroom apartments. All apartments accommodate two students in large single rooms that feature full-size beds. Each apartment is furnished with beds, wardrobes (each with a built-in dresser), desks, chairs, a sofa, armchairs, a dining table and chairs, refrigerator, and stove. A laundry room is available within the complex. All rooms have wireless Internet access.

Faulkner Apartments (Hench, Younger, and Mitchell) This complex houses approximately 150 students. These accommodations are four-person, furnished apartments consisting of a living room, a kitchen, four single bedrooms with full-size beds, and a bathroom. The community includes laundry facilities and a community picnic area. All rooms have wireless Internet access.

Gooch/Dillard Suite-Style These suite-style buildings are located at the intersection of Alderman and Stadium roads. Gooch and Dillard accommodate up to 615 first-year residents. A typical two-story suite accommodates six students in double rooms. Each suite features a living area and bath facilities. The community includes large multipurpose lounges and study areas. Runk Dining Hall is conveniently located behind the center of the complex. All rooms have wireless Internet access.

Features: air conditioning, common lounges, meeting space, and laundry facilities.
Average room size: 11’6” x 15’

Lambeth Field Apartments Located north of Central Grounds, this complex contains 102 two-bedroom apartments and 72 three-bedroom apartments featuring double occupancy bedrooms, one or one-and-a-half bath, a living room, and a kitchen with refrigerator and stove. All apartments are air conditioned and furnished. The area includes Lambeth Commons, which is the new hub for second-year students and the Connect2Grounds program. Lambeth Commons includes food service, laundry room, package pick-up, classrooms, study spaces, and an outdoor patio. All rooms have wireless Internet access.

Johnson, Malone, and Weedon Hall-Style These three buildings each house 95 students in air-conditioned, single- and double-occupancy rooms that open onto a common hallway. Each floor shares a common bathroom and two furnished lounges, one equipped as a shared kitchen (with a sink and microwave) for the building. Johnson, Malone, and Weedon Houses are part of the Connect2Grounds program and allow students to come together for socializing or studying, combining community living with the opportunity for the privacy of singles. Area features include a dining hall, laundry facilities, and outdoor recreation areas. All rooms have wireless Internet access.

Features: air conditioning, lounges, kitchens, and outdoor recreation areas.
Average room size: 15’4” x 11’4” (double), 8’10” x 11’4” (single)

McCormick Road Hall-Style The McCormick Road Residence Area houses about 1,325 first-year students in 10 buildings which accommodate approximately 140 students each. All 10 buildings have been recently renovated and have air conditioning. Bedrooms are double rooms that open onto a common corridor and share a common bathroom. All rooms have wireless Internet access.

Houses: Bonnycastle, Dabney, Echols, Emmet, Hancock, Humphreys, Kent, Lefevre, Metcalf, and Page
Features: study lounges, a mailroom, “The Castle” dining location, laundry facilities, and vending machines
Average room size: 16’ x 12’

The Lawn Rooms on the East and West Lawn are part of Thomas Jefferson’s original Academical Village. Undergraduate degree applicants are eligible to live in these accommodations during their final year of study. A student selection committee determines who lives on the Lawn based on each student’s scholastic and extracurricular achievements. All rooms are single occupancy and have wireless Internet access.

The following University housing rental charges are for the 2021-2022 session.

Single Student Rental Rates (Per occupant for nine-month session. Rates do not include telephone or cable TV.)

Brown Residential College Located on Central Grounds between Newcomb and McCormick roads, Brown College consists of 12 buildings known as portals. Students create both a neighborhood and a home, infusing Brown College with their passions, talents, and energy.

Monroe Hill opened in 1986 as the first modern residential college at the University (the Lawn was the original residential college). Now named Brown College at Monroe Hill in recognition of the endowment funded by the Brown family, the College is led by a Principal and a Director of Studies. In addition to two resident scholars, about 15 nonresident Faculty Fellows from departments and schools across the University maintain close ties with Brown.

Residential spaces consist of air-conditioned suites occupied by two students who share bath areas with members of the adjoining suite(s). There are 280 spaces assigned in 143 suites, with approximately 56 of the spaces reserved each year for first-year students. Tunnels located in the lower floors of the buildings offer a convenient means of connecting students and provide access to on-site laundry facilities, study space, and two community lounges (one with a kitchen).

Brown Residential College requires a supplemental application in addition to the Housing Application and Agreement form. For more information, see http://browncollege.virginia.edu. Upperclass students living in Brown College are required to participate in a meal plan.

Houses: Davis, Gildersleeve, Harrison, Holmes, Long, Mallet, McGuffey, Peters, Rogers, Smith, Tucker, and Venable
Features: air conditioning, study lounge, kitchen, TV lounges, library, and laundry facilities
Average room size: 11’4”  x 12’

Hereford Residential College Hereford Residential College houses first-year and upperclass students. These houses are located on Observatory Mountain (O-Hill) near Stadium and McCormick roads. The buildings have rooms opening onto a common hallway with shared bathrooms. Two lounges are located on each floor where students may come together for socializing. Students choose Hereford College because of its diversity and its active programming and events built around themes of mindfulness, social awareness, and sustainability.

Hereford College opened in 1992 and is named in honor of Frank Hereford, former president of the University. Hereford College is led by a Principal and Director of Studies and supported by a Director of Programs and approximately 20 Faculty and Community Fellows from throughout the University. Hereford College houses 60 first-year students and 140 upperclass students each year.

Hereford College requires a supplemental application in addition to the Housing Application and Agreement form. For more information, see http://hereford.virginia.edu. Upperclass students living in Hereford College are required to participate in a meal plan.

Houses: Norris and Whyburn
Features: air conditioning, study lounges, meeting space at Vaughan House (the Principal’s residence), TV lounges, a dining hall, laundry facilities, a mailroom, and community kitchens
Average room size: 15’4” x 11’4” (double)

International Residential College The International Residential College (IRC) is a vibrant, enriching residential and academic community for over 300 undergraduate students. Approximately 70 percent of residents are from the United States and approximately 30 percent are from countries outside the U.S.

IRC residents benefit from strong self-governance through a student council and council committees, as well as a variety of social events, a peer mentor program, travel abroad scholarships, study spaces, and intramural teams – all with a focus on global and intercultural issues.

Consisting of four houses, the IRC is located near the corner of Emmet Street and Sprigg Lane, across from Memorial Gym. With two types of housing, all IRC buildings are air-conditioned. Munford and Gwathmey are two connected hallway-style buildings containing a total of 80 double and 56 single rooms. Yen and Hoxton are suite-style and accommodate a total of 96 students in 26 double and 45 single rooms that open onto a common area. A kitchen is located on each floor of the four houses, with laundry rooms located in Munford, Gwathmey, and Yen.

A total of 313 residents live in the IRC, 72 of whom are first-year students and 241 of whom are upperclass students.

The IRC requires a supplemental application in addition to the Housing Application and Agreement form. To learn more, see http://irc.virginia.edu.

Houses: Gwathmey, Munford, Hoxton, and Yen
Features: study lounges, kitchens on each floor, TV lounges, and laundry facilities
Average room size: 15’6” x 12’ (Munford/Gwathmey double)

The University offers three houses for a variety of language groups. These houses provide a unique opportunity for students to live in an environment of total language immersion. Many of these groups are located in Shea House on the corner of Monroe Lane and Jefferson Park Avenue. A total of 75 students live in this building. The community in this building is made up of groups, or “pods,” studying languages such as Arabic, ASL, Chinese, German, Hebrew, Hindi and Urdu, Italian, Japanese, Korean, Persian, and Russian.

Next door at 1408 Jefferson Park Avenue is La Casa Bolívar (the Spanish House), which houses 23 students. La Maison Française (the French House) is located next to the Spanish House at 1404 Jefferson Park Avenue and houses up to 27 students.

Students may apply to live in a language house after their first year. Each house requires a supplemental application, and students may be required to participate in a meal plan. For more information, students should contact the appropriate language department or visit http://housing.virginia.edu/shea, http://housing.virginia.edu/spanish, or http://housing.virginia.edu/french.

2021-22 Academic Year Rates as Approved by the Board of Visitors in April 2021.

Effective July 1, 2021

University tuition and fees, listed below, consist of the tuition and required fees, as well as a student activities fee. The student activities fee subsidizes activities approved by the Student Council, such as publications, club sports, and service organizations. University Board of Visitors sets tuition and fees annually. University tuition and fees are subject to change.

All students are considered full-time students, and are charged full time tuition and fees, even if they are enrolled in less than 12 credits. Part-time status that would impact tuition and fee charges must be approved by the applicable school by the published deadline, and is only approved in limited situations. Students must follow their school of enrollment’s academic dates and guidelines to obtain an official approved part-time status.

Undergraduate Tuition

University and School Fees

Account & Billing Information 

Student Accounts

The University of Virginia, in partnership with Flywire, makes student financial account information available online for viewing and payment through UVAPay.

UVAPay Logins:

• Student UVAPay Login: students access UVAPay from the dashboard of the Student Information System (SIS) account.
• Authorized User UVAPay Login.

 UVAPay online portal provides student account access to:

• View Charges & Payments Activity
• View Term Statements
• View Due Dates
• Submit Online Payments & Methods: UVA’s preferred method of payment is online through UVAPay.
  • eCheck (ACH): We recommend using the FREE eCheck payment method (i.e., the Automated Clearing House [ACH] method requires standard checking or savings routing and account numbers held at a U.S. institution).
  • Credit Cards: UVA accepts all major credit cards (note: 2.75% service fee applies per transaction). 
  • International & Wire Transfer Payments: The University partners with Flywire to provide a fast, secure way to submit international and wire transfer payments through UVAPay. You can pay in your local or other desired currency with available payment methods (e.g., international credit cards and debit cards, wire transfers, and other international payment options).
• Enroll in Semester Payment Plans: The University offers an optional, interest-free semester based Payment Plan. The plan helps families spread the cost of eligible charges over 5-, 4-, or 3-month payment installments (plan length depends upon time of enrollment). There is a $45 enrollment fee associated with each semester payment plan utilization.    
• Generate Reports: In addition, accessing term statements, you can generate account activity reports by selecting multiple terms or choosing a specific date range. This feature provides useful statements for tax purposes or providing to a sponsor to show charges and payments. To access activity reports in UVAPay, go to the Account Activity tab, choose the terms or date range, and select “Generate Activity Report.” The result provides a PDF report of the selected criteria.
• 1098-T Tax Documents: Students and their Authorized Users can access the 1098-T form through UVAPay, if eligible to receive one. Follow this link for more information about Education Tax Benefits and 1098-T forms.

General Billing

The University bills tuition and required fees on a semester (term) basis. Charges for incidental expenses incurred across grounds will also be reflected on your student account and available on your on-demand term statements. UVA makes term statements available online through UVAPay. Term statements include:

• Tuition charges corresponded with your academic program of study.
• Required fees include comprehensive fees, course fees, school fees, and activity fees associated with your program of study. Additionally, University housing (including residential college fees) and dining charges may be required based on your academic year and program requirements (e.g., University housing and dining is required for 1^st year students and some athletes. Other students that opt into University housing or dining plan will see their charge on the student account).
• Other/Referred Charges: Incidental purchases across grounds may be charged and referred to the student account. Students are notified of referred charges on a monthly basis. Charges referred to the student account from another University office include University Bookstore, Student Health, Library, Parking and Transportation, Emergency Ride Program, Honor Loans, and School of Architecture printing fees.
• Credits and Anticipated Credits:
  • Payments & other credits: any direct payments or outside sponsorship credit will appear on the term statement to reflect the date of receipt. Here’s more information about direct payments and outside agencies including 529 state Pre-Paid Plans and other third-party sponsors.
  • Financial Aid & Scholarships: Any financial aid provided by UVA along with outside scholarships and loans you receive will appear as credits or on your billing term statement (credits will display as “anticipated aid” until the aid disburses to the account). 

Billing Notification Method

Student Financial Services sends notification emails when electronic bill statements are available for viewing. As new charges occur, monthly account activity email notifications are sent directing you to the UVAPay site where you can view and pay your bill. 

In UVAPay, you can authorize others, such as parents and guardians, to also receive billing notifications and have access to your account. Once authorized, parents and others will be directed to the UVAPay link and will be prompted to login with their email and password. Term statements are not sent by mail. It is essential all students view their online account and add all responsible parties as authorized users in UVAPay.

Billing Notification Timeline

• Fall: Fall term bill statement email notifications are generally sent in mid-July and periodically thereafter for new enrollment. The email notifies users their on-demand term statement is available for viewing and to access UVAPay. Follow this link to view the most current due dates for the fall and spring terms. For security purposes, access to statements requires authentication through UVAPay login. Notifications are sent to students and any established authorized users.
• Spring: Spring term statement email notifications are generally sent beginning in December and periodically thereafter for new enrollment. The email notifies users their on-demand term statement is available for viewing and to access UVAPay. Follow this link to view the most current due dates for the fall and spring terms. For security purposes, access to statements requires authentication through UVAPay login. Notifications are sent to students and any established authorized users.
• Monthly Account Activity: As new activity occurs or unpaid charges become past due, monthly hold and/or account activity email notifications are sent directing you to the UVAPay site where you can view and pay your bill.  From UVAPay, you can also view the account activity on your student account at any time. Notifications are sent to students and any established authorized users.
• January Term: Varies by enrollment. Please visit UVA’s January Term registration and Payment procedures.
• Study Abroad: Varies by program. Please visit the International Studies Office website for education abroad opportunities and program tuition and costs.
• Summer Sessions: Varies by enrollment. Please visit UVA’s Summer Session registration and payment procedures.
• Due Dates and Notification Schedule: This webpage provides detailed schedules for the Fall and Spring term statement notifications and general due dates.

Account Adjustments

Adjustments to your account as a result of changes to a financial aid award or housing and dining plans, for example, are available only when the actual charges or credits are applied to your student account.  Until the adjustment is applied to your account, the amount owed will be the amount displayed on your statement. External loans or scholarships that are not yet credited to the bill should not be considered when paying your bill.

General Payment & Refund Information 

Auditing Courses

Undergraduate students currently enrolled for regular courses are charged for audited courses according to the tuition and fees schedule. However, individuals not currently enrolled who wish to audit courses at the University must do so through the School of Continuing and Professional Studies and are subject to their rate schedule.

Credit Balances and Student Refunds

 The University of Virginia complies with all applicable state and federal regulations governing the delivery of refunds on student accounts. Refunds are processed in one of three ways: direct deposit (ACH), paper checks, or credit card returns. UVA strongly encourages students to set up direct deposit details to ensure timely and secure delivery of their refunds.

Please refer to the University refund guidelines established to ensure the ethical, professional, and timely delivery of student account refunds resulting from:

• A direct payment by cash, check, wire transfer, or credit card which exceeds the total charges on the account and does not exceed the overpayment threshold of $3,000 (UVA does not accept direct payments that exceed $3,000 of student account charges);
• A federal financial aid disbursement that exceeds the allowable or authorized charges; or,
• An overpayment of charges by a third-party sponsor or scholarship donor.

Eligible credits are processed as Refunds to the student in one of three ways:

Direct Deposit

• If you have previously signed up for direct deposit for your refunds, you should receive an email 1-2 business days after the refund date in the Student Information System (SIS) that confirms the amount. Generally, direct deposit funds should arrive via Automated Clearing House (ACH) in your designated bank account within 3-5 business days after the effective date posted in SIS.
• Direct deposit information for refunds is separate from the bank account information used in UVAPay. We do not store full payment account details in our student system, so you must set up direct deposit through SIS separately to receive refunds as an ACH. 
• Please note: if an ACH/direct deposit fails for any reason, your refund will be issued as a paper check to the mailing address on record in SIS. Please allow at least 5-15 business days from the date of reissue for the check to arrive. Reasons for ACH/direct deposit failure include but are not limited to: “Bank Account Closed” or “No Bank Account/Cannot Locate” or “Insufficient Bank Details in SIS.”

Paper Checks

• If you have not signed up for direct deposit, a paper check will be issued to the current mailing address that you have on file in SIS. Please allow at least 5-15 business days for the check to be received at your Mailing Address.
• You should receive an email communication when the refund has been processed.
• Requests for replacement refund checks will not be accepted until 30 calendar days after the date the check was issued.
• Parent Plus Loan credits are refunded per instructions on the Parent PLUS loan application. This means excess credits from the Parent PLUS loan may be refunded to the parent or the student depending on how the parent indicated on the application. All Parent PLUS refunds issued to the parent are issued as a paper check. We are unable to process refunds to parents as direct deposit.

Credit Card Returns

• If the refundable credit derives from a credit card payment, UVA will first attempt to process the return authorization using the same account that was used for the original payment transaction in accordance with the Payment Card Industry Security Standards Council’s best practices.
• If the return authorization request is declined, the original payment was submitted greater than 6 months ago, or there are other non-credit card payment sources on the account, UVA may refund the eligible credit as a direct deposit or paper check as outlined above.
• You should receive an email communication when the refund has been processed.

Resource: https://sfs.virginia.edu/tuition-billing/billing-payment/refunds/refunds

Financial Aid, Scholarships, & Cost of Attendance

For information about federal and institutional financial aid including federal loans, scholarships, and other financial aid related information see the Financial Aid section of this Record.

University Awarded Loans Proceeds from University awarded loans (e.g., Health Professions, Nursing, or institutional loans) disburse directly to the student account. Undergraduates must be registered for at least twelve credits, to be eligible to receive credit from these loan proceeds.

Military Educational Benefits 

UREG (Office of the University Registrar) is the University liaison with the Veterans Administration in matters concerning educational benefits available to veterans under the provisions of Chapters 30, 31, 32, 34, 35 and 1606. VMSDEP benefits are managed through Student Financial Services.

Students who plan to use their military education benefits should contact UREG for forms and related resources. You can direct questions about benefit eligibility and coverage to the VA Educational Benefits line at 1-888-442-4551.

Please note: Your military educational benefits will impact certain financial aid eligibility. military education benefits will be included as a financial resource in your financial aid offer and may reduce state grants, University grants, and private loans. Each financial aid offer type is different, so the military education benefit may affect each person’s offer differently. Please contact Student Financial Services for questions about how your military education benefits may impact your financial aid at sfs@virginia.edu or 434.982.6000.

Third-Party Sponsors & 529 Plans

For information about processing Third-Party Sponsors (employers and embassies) or 529 Savings & State Prepaid Plans please visit the SFS website for current processes.

• Third-Party Sponsors (e.g., employers, embassies, or schools)
• 529 Savings & State Prepaid Plans

 Financial Responsibility

Financial Responsibility Agreement

All students must agree to the terms of the University Financial Responsibility Statement. This is completed at a minimum on an annual basis.  Students are responsible for satisfying all student account obligations by the due date on the student bill. Students are expected to satisfy all outstanding obligations to the University before they are permitted to attend classes for a given term. If outstanding obligations are not satisfied, courses may be dropped after 5 p.m. of the Friday of the first week of classes.

Course Registration

Registration is conducted through the SIS each semester. Instructions for registering are available online at www.virginia.edu/registrar/. Upon completion of the registration process, an individual is classified as a registered student. Not attending classes does not alter the registration status or the assessment of tuition and fee charges. Once registered for a semester, a student may terminate registration only through official withdrawal from the University.

Late Payment Fees

The final date for payment of student account balances for University charges is included in the account statement. Bills are available on-line through UVAPay only. Any student who fails to pay the amount due by the specified payment due date may be subject to a 1.5% late fee assessed on the amount past due. The late fee carries a due date separate from the original charge. Requests for late fees appeals due to extenuating circumstances must be made in writing to sfs@virginia.edu and must be received by Student Financial Services by the late fee due date.

Failure to Pay University Financial Obligations

If you have an outstanding debt to the University, students may be subject to one or more of the following:

• Current and former students will have a financial hold placed on their student account preventing them from adding or changing classes.
• Dropped courses and enrollment cancelled for nonpayment.
• Ineligible for degree conferral
• Prohibited from reenrolling or being readmitted to the University until the balance is resolved.
• Official Transcript block for inactive students with outstanding balances. (Unofficial Transcripts remain available. Active students will retain access to their official transcripts while currently enrolled.)

Returned Check Fee

A $50.00 return check fee will be assessed to your student account for all ACH or paper checks processed as nonsufficient funds (NSF) or bad faith stop payments. The $50.00 fee is in accordance with Virginia State Law (VA Code §8.01-27.1).

Overpayment & Fraud Prevention

The University will not accept excess direct payments intended for living or other personal expenses. Personal or sponsor payments in excess of $5,000 of the account balance will not be accepted, except as instructed by a sponsor and with prior approval from Student Financial Services. Any such overpayments will be returned to sender or applied to future term charges.

*Failure to meet your financial obligations may impact your enrollment status. *

Methods of Communication

The University uses a student’s UVA email as its official method of communication students are responsible for reading all emails I receive from the University and for responding in a timely manner. The University may also use other methods and contact information, such as mailing addresses and/or mobile phone numbers, to contact students.

It is the student’s responsibility to maintain current addresses in the SIS. Failure to update addresses on a timely basis may result in misdirected refund checks or other important communications. Because the local mailing address is used for refunds sent by check, please ensure your local mailing address is always up to date in the SIS.

As a public institution funded in part by the Commonwealth of Virginia, the University of Virginia grants certain privileges to Virginia domiciles. These in-state educational privileges are based upon Virginia law. The law governing the determination process is found in the Code of Virginia, Section 23.1-500 through 23.1-510. An applicant may apply for in-state privileges based upon their own domicile or the domicile of a parent, spouse, legal guardian, or individual acting in loco parentis. “Domicile” and “resident” are defined differently under Virginia law. Note that mere residency in Virginia does not qualify under the statute.

Applicants who meet the requirements of Virginia domicile as set forth in the Code are entitled to in-state educational privileges. In addition to domiciles of Virginia, other categories of applicants that may qualify are members of the military, retired or honorably discharged members of the military, members of the Foreign Service, individuals who are employed in Virginia but live outside the state and graduates of high school in Virginia.

In most instances, a grant of in-state status permits two privileges: one for admission review purposes, the other for tuition. These two privileges are often, but not always, linked.

The determination process for entitlement is dictated by the Code of Virginia, the guidelines set forth by the State Council of Higher Education for Virginia (SCHEV) and Virginia case law. The following links provide useful information regarding the establishment of Virginia domicile and entitlement for in-state educational privileges.

• Virginia Domicile Law - Code of Virginia Section 23.1-500 through 23.1-510
• Domicile Resources - State Council of Higher Education for Virginia (SCHEV)
• Financial Benefits for Military Veterans and their Families
• Domicile Determinations for Students Under Deferred Action for Childhood Arrivals (PDF)

The University of Virginia’s Honor Code applies to all applicants for in-state educational privileges. The applicant must attest that all forms and supplemental documentation whether provided by the applicant or their parent, spouse, legal guardian, or person acting in loco parentis submitted to support a claim of entitlement, are correct, complete, and true in full accord with the requirements of the Honor Code. Information provided by the applicant or on the applicant’s behalf that is false or deliberately misleading may result in the rescission of an offer of admission, the retroactive reclassification of an enrolled student for tuition purposes and the referral to the Honor Committee.

Application, eligibility, and contact information is sourced at: https://vastatus.virginia.edu.

125% Rule In-State Surcharge

The Code of Virginia establishes rules for eligibility for in-state tuition for all students enrolled at public institutions in the Commonwealth of Virginia. Section 23.1-509 of the Code of Virginia further requires undergraduate students to maintain progress toward the degree to comply with continued eligibility for in-state tuition.

Students with initial entry dates of Fall 2006 and after may not exceed completed hours that total 125% of the minimum credit hours needed for a specific degree program and retain in-state tuition eligibility.* Students exceeding 125% will be assessed a surcharge for each semester of continued enrollment after exceeding the credit hour threshold. For the purpose of this state law, all credits completed (UVA and transfer) are used in the calculation of the percentage.

*Note on excluded credits: State Guidelines allow for the subtraction of credits awarded for high school dual enrollment, Advanced Placement, Advanced Standing, International Baccalaureate, and Credit by Exam from the completed totals. Transfer credits from non-Virginia public colleges and universities may also be excluded from the credit hours completed totals.

Appealing the Surcharge

Students who have already been charged the surcharge have the option to appeal it by completing and submitting a Credit Hour Threshold Appeal Form. This form is to be used by students receiving notification of the Virginia credit hour threshold limits. Complete appeal forms should be submitted to Student Financial Services (sfs@virginia.edu). Appeals will be received by Student Financial Services and reviewed by your school of enrollment.

Reasons to file an appeal may include:

• Death or long-term disability of immediate family member, person providing financial support, or dependent
• Involuntary loss of student employment resulting in withdrawal from a term
• Illness, disability, or other medical issues effecting progress of student
• Active or reserve service in the armed forces of the United States or other state or national military mobilization
• Other state or national emergency
• Service in AmeriCorps or Peace Corps

Any other requests for waiver may be submitted to the State Council of Higher Education for Virginia (SCHEV) if deemed necessary by the 125% Appeals Committee.  The 125% Appeals Committee will meet at least once per semester on an as-needed basis.  Students are notified by email as to the outcome of their appeal.  All decisions of the 125% Appeals Committee are final.  Students may request a review based only on new information. Any information the student feels may be pertinent to their appeal, should be attached as supporting documentation. Inquiries about the surcharge and about specific conditions for its appeal can be made to Student Financial Services. 

Resources: https://sfs.virginia.edu/tuition-billing/billing-payment/125-rule-state-tuition

Affiliated Status Fee Students are charged a fee of $211 for each semester they are on an approved leave of absence or each semester they are not enrolled for courses in a resident school but wish to maintain their matriculated status in the school. Students who are not engaged in any course work during the semester in which they expect to graduate must pay the Affiliated Status fee.

Damage to University Property The student or students responsible are charged at the cost of repair or replacement.

Diploma Fees Replacement and duplicate diplomas may be obtained upon payment of a $50 fee plus a mailing fee.

I.D. Replacement Fee Replacements of lost or damaged cards incur a $20 fee, payable at pickup by cash, check, or Cavalier Advantage. Cards replaced because of a malfunction or a name change are issued at no charge provided the previous non-functioning card is returned at the time of service. More information sourced at: https://idoffice.virginia.edu/.

International Services Fee All students attending the University under the F-1 or J-1 non-immigrant visa status are required to enroll for full time study in both the fall and spring semesters (12 or more credits for undergraduate students). Any change in visa or citizenship status must be submitted with original documentation to the International Student and Scholar Programs Office in Minor Hall. You are also required to obtain a Social Security Number if you will be receiving University-awarded financial support.

International Students will be charged a $100 International Services Fee. The revenue offsets costs associated with the operation of the federally mandated Student and Exchange Visitor Program and the associated Student and Exchange Visitor Information System (SEVIS). Further, the fees will ensure that the University is in compliance with federal mandates, as well as supporting the International Studies Office to have an adequate number of highly skilled professionals who can address all student legal status issues.

Late Registration Fee Students who register for the term after the end of the first week of classes will be assessed a $25 late registration fee. Students who register more than two weeks after the end of the first week of classes will be assessed a $50 fee.

UVA Employee Fee Waiver Program

The primary purpose of the employee comprehensive fee waiver program is to support full-time UVA employees who are part-time UVA students. Full-time salaried faculty (9- or 12-month), ROTC faculty, full-time staff, and health care professionals (including health care employees working 20 hours or 50%) will qualify to have their comprehensive fee waived. Effective Spring 2022, off-Grounds fees are included in the waiver program (the waiver will not apply retroactively to off-Grounds fees). 

Eligibility is determined on a term-by-term basis defined by your employment level (please note, wage employees are not included in the employee waiver program). There are no minimum enrolled credits nor is there a minimum time period of employment required for eligibility. Please visit UVA’s Human Resources website for a comprehensive review of employee education benefits or for Medical employees refer to the Medical Center Educational Assistance program.

For eligible employees, the comprehensive fee waiver will automatically apply to your UVA student account within one business week following your course enrollment and tuition calculation. The waiver applies only to terms of enrollment that begin after the employee’s eligibility begins. For example, if a student becomes a full-time university staff employee in October, and they are taking classes in the fall term, the employee waiver will only apply in the following Spring term and beyond, as long as the person remains a benefits-eligible employee.

Virginia Line of Duty Act (LODA)

The Virginia Line of Duty Act (LODA), established in Title 9.1 of the Code of Virginia and enacted in 1972, provides a waiver of undergraduate tuition and mandatory fees at any public institution of higher education to eligible family members of eligible employees and volunteers killed in the line of duty while serving under certain Virginian Commonwealth occupations (please see Code of Virginia for specific eligible state occupations).

Institutions that grant waivers “shall waive the amounts payable for tuition, institutional charges and mandatory educational fees, and books and supplies¹ but shall not waive user fees such as room and board charges.”²

Eligibility Criteria

According to the Virginia Line of Duty Act, a waiver of undergraduate tuition and mandatory fees³ at any public institution of higher education under the following conditions:

1. The chief executive officer of the deceased individual’s employer certifies that such individual was so employed and was killed in the line of duty while serving or living in the Commonwealth; and
2. The surviving spouse or child is admitted to, enrolls at, attends, and applies to such institution for the waiver. Waiver recipients who meet federal satisfactory academic progress [SAP]⁴ are eligible for renewal of such waiver.

Required Eligibility Documentation

• Verification letter of line of duty death and benefits from employer.
• Proof the deceased is the parent or spouse of the receiving student. 
  • Dependent: Copy of student’s birth certificate for dependent children
  • Spouse: Marriage license for spouse

Application Process

If you meet the eligibility criteria for Virginia Line of Duty Waiver, please submit required eligibility documents to SFS by email to sfs@virginia.edu. Once received, SFS reviews and follows up with an update within 5-15 business days of receipt. If eligible, the waiver will remain effective during the enrollment career as long as SAP continues to be met. 

¹ Books and Supplies: If the books/materials are attached to the course, both the tuition and the books/material will be waived, however, books and supplies not billed by the institution will not be waived. For example, charges referred to a student account from the UVA bookstore are not waived because they are not attached to the course and a Board of Visitor approved fee. See more tuition and fees information at https://sfs.virginia.edu/tuition-billing/tuition-fees 
² “§ 23.1-609. Surviving spouses and children of certain individuals; tuition and fee waivers.” Code of Virginia. https://law.lis.virginia.gov/vacode/title23.1/chapter6/section23.1-609/ 
³ Tuition and Fees: Waiver applies to undergraduate tuition and mandatory fees. The waiver excludes graduate tuition and fees, and additional charge categories such as Housing and Dining. See more tuition and fees information at https://sfs.virginia.edu/tuition-billing/tuition-fees 
⁴ SAP: To comply with federal satisfactory academic progress (SAP) requirements, at the end of the term of enrollment, the student’s grades will be reviewed to verify the student meets the SAP standards which is a requirement of all financial aid recipients. All undergraduate students must complete 67% of the attempted credits and maintain a 2.0 cumulative GPA. If a student is placed on financial aid suspension, the student is no longer eligible for financial aid, including the line of duty benefits, per the code of VA. More information about UVA’s SAP policy and process can be found here: https://sfs.virginia.edu/financial-aid-current-students/current-undergraduate-students/financial-aid-basics/eligibility/satisfactory-academic-progress 

Virginia Military Survivors and Dependents Education Program (VMSDEP)

The VMSDEP state program  provides up to eight academic semesters of education benefits at Virginia’s public colleges and universities to spouses and children of military service members and veterans who meet the program’s eligibility criteria as outlined on the Virginia Department of Veteran Services (DVS) website.

The application process is managed exclusively through the Virginia Department of Veteran Services (DVS) online portal.

To be eligible for assistance under VMSDEP, an applicant must meet the Virginia Department of Veteran Services’ eligibility requirements. If qualifications are met for this state program of benefits, UVA is notified through the Portal’s online roster.  You can also find a summary of information in the Veterans Education, Training, and Employment flyer (PDF).

Notes:

• Financial Aid: As a state veterans benefit, the VMSDEP will be included as a financial resource in your financial aid offer package and may reduce state grants, University grants, federal loans and work study, and private loans. Each financial aid offer type is different, so the benefit may affect each person’s offer differently.
• Retroactive Waivers: UVA does not apply waivers retroactively. Eligible waivers are applied to current and/or future terms as determined by DVS.

Resources: please visit SFS webpage https://sfs.virginia.edu/tuition-billing/military-benefits/virginia-military-survivors-and-dependents-education-program or VDVS’ webpage for current information. 

Virginia PreK-12 Educators Discount

Educator Tuition Discount: The University of Virginia offers a tuition discount to eligible Prek-12 Virginia educators.

The application process and eligibility review are managed by the School of Education and Human Development (EHD).  grants reduced tuition rates to eligible preK-12 educators according to the eligibility guidelines listed on their website. For eligibility and application information, please visit: https://education.virginia.edu/special-tuition-application-virginia-prek-12-educators. 

Employed in VA: For questions related to non-residents of Virginia employed in Virginia, please connect with the Office of Virginia Status (OVAS). The OVAS manages the application and eligibility review for In-State Tuition for Applicants Living Outside Virginia and Employed in Virginia (according to Code of Virginia, Section 23.1-506A).

Senior Citizen Waiver Program

Program Eligibility: In compliance with the Code of Virginia’s Section 23 of the Senior Citizens Higher Education Act, senior citizens (persons 60 years of age and older), who have been legally domiciled in Virginia for at least one year may take courses without paying tuition or required fees, except for course materials, under certain conditions. A senior citizen shall only be admitted to a class, tuition-free, after all tuition paying students have been accommodated. Therefore, it is recommended that you contact your school’s Registrar to determine if space is available. Tuition-paying students are given priority.

Courses for Credit: If the senior citizen has taxable income of not more than $23,850 in the preceding year, the individual may take a course for academic credit free of tuition and fees, except for fees established for the purpose of paying for course materials. If you are enrolling for credit, the University requires proof of income eligibility (e.g., a copy of completed current or last calendar year IRS 1040 Form). Please submit this supporting documentation with your completed form.

There is no restriction on the number of courses that may be taken for credit in any term or semester, or on the number of terms or semesters in which an eligible senior citizen may take courses for credit.

Courses for Audit: A senior citizen, regardless of income level, may audit a course that is given for academic credit or take a noncredit course free of tuition and fees, except for fees established for the purpose of paying for course materials.

There is no limit placed on the number of terms or semesters in which a senior citizen who is not enrolled for academic credit may register for courses, but the individual can take no more than three noncredit courses in any one term or semester.

 The two additional conditions listed below shall be met before a senior citizen may take a course under the provisions of this program: 

1. The senior citizen shall meet the appropriate admission requirements of the institution in which the student plans to enroll, and 
2. The senior citizen may be admitted to a course only on a space-available basis after all tuition-paying students have been accommodated. State institutions of higher education may make individual exceptions to this procedure when the senior citizen has completed 75% of the requirements for the degree.

For more information about the Senior Citizen Tuition Waiver and current application process visit the SFS webpage https://sfs.virginia.edu/tuition-billing/billing-payment/view-and-pay-your-bill/senior-citizen-waiver-program or click here to visit the State Council of Higher Education for Virginia’s Fact Sheet.

Student Account Holds

The following are descriptions of finance holds and instructions for resolving holds that commonly appear on student accounts. Many of these holds are the result of charges placed by departments other than SFS. You should contact the department placing the charge directly, as details about the charges are usually not provided to SFS.

Student Finance Hold

The Student Finance Hold (SFH) applies to students who have a past-due balance and do not have sufficient scheduled resources (such as anticipated financial aid, scholarship funding, payment plans, third party sponsorship, and/or VA benefits) to cover the balance due. 

This hold prevents students from enrolling in courses for future terms and changing courses for the current term during the drop/add period. Students can review their account through SIS and can contact Student Financial Services for further information about their past due balances. Student Finance Holds may also prevent refunds to the student at the beginning of the term. If this hold is in place on the first Friday of the semester, you may be inactivated as a student for that term. As applicable, your University I.D. card will be deactivated, and Housing, Dining, Cavalier Advantage, and all other student privileges will be unavailable. 

Students are advised to make payment immediately through UVAPay or at the Cashier’s Office in Carruthers Hall; or to contact Student Financial Services to review payment arrangement options in order to release this hold.

Note: Holds are typically released automatically if payment is received through UVAPay. Holds are usually released within 24-36 business hours if alternative payment is submitted, or alternative payment arrangements are secured. 

SFS Transcript Hold

Inactive students who have a past due balance on their student account and who have entered Internal Collections receive the official transcript hold. This hold only prevents students from obtaining an official transcript (access to unofficial transcripts remains available). Students can review their “Account Activity” tab in UVAPay to see the charges and amounts that are past due and make payment to resolve the hold.

Student Collections

Students are responsible for payment in full of charges they incur by the due date. Any amount owed to the University including, but not limited to, tuition, fees, room, board, and loans, is considered a receivable to the University. A receivable becomes past due if payment is not received by the payment due date. When a receivable becomes past due a financial hold is placed that prevents students from registering for future terms or making changes to the current term schedule until the balance is paid in full. In addition, degree candidates must meet all financial requirements in order to be eligible for graduation-related privileges, including receiving their diploma and having their degree conferred. Every student who has attended the University since Fall 2012 has been required to sign a Financial Responsibility Agreement by which the student agrees to pay all charges on their student account.

UVA Collections’ primary responsibility is to collect delinquent long-term student loans and delinquent accounts receivables over 120 days from inactive students. Students are referred to internal UVA collections when enrollment with the University is inactivated. See the Collection Timeline below regarding UVA Collections activity and referral process to outside collection agencies at this link. Currently enrolled students are excluded from the collection process. The aging date for receivables derives from the original due date of the charges posted on the student account.  

UVA Collections assists students to identify options for paying their past due account balances.

Collecting delinquent debts involves multiple communications methods including written, verbal, and in person. All students are managed through internal UVA Collections prior to being referred to outside collection agencies. If you received notice that your account was referred to a collection agency, all payment arrangements must be made through the collection agency.

Please visit the SFS website to review the Collections Timeline and Payment Plan options.

Set-Off Debt Collection

The Set-Off Debt Collection (SODC) program was enacted by the Virginia General Assembly to provide Virginia agencies with the ability to collect unpaid debts by withholding funds from tax refunds, lottery winnings, and similar payments issued by other state agencies.  For example, funds may be withheld from a debtor’s state income tax refund to pay an overdue receivable held by a Virginia educational institution. The University is required by law to use these programs to collect delinquent outstanding debts.

The SODC Process:

• Prior to entering a debt into the SODC program, UVA Collections will send several written and emailed notifications to the student as indicates in the Collections Timeline, noted above.
• Student Collections continues its collection efforts until notified by the SODC program that the claim has been matched to an outgoing payment from another Virginia agency that is sufficient to settle the debt.
• When notified that a claim is matched, Student Collections verifies whether the debt remains valid (uncollected) and then provides the customer with written notice of the exact amount being withheld, the reason it is owed to the University, the amount of any remaining balance, and information on how to dispute the claim.
• The customer has 30 days from the date the notice was mailed to formally dispute the claim by contacting Student Collections (sfs@virginia.edu).

Note: Funds collected through the SODC program are not applied to University debt until received from the Commonwealth of Virginia, which can take up to 3 months.

Tax Information

The following information is intended for educational purposes and should not be considered legal or tax advice. Please consult your professional tax advisor or attorney for more information and to determine your eligibility. The University cannot provide legal or tax advice to individuals.

A student who is eligible to receive a 1098-T form can access it online through SIS and UVAPay as soon as it is available each year for which they are eligible. 1098-T forms are required to be made available each year by January 31st. The 1098T WILL NOT include fellowship stipend amounts. Authorized users in UVAPay should use this link to log in. Not an authorized user? Here’s how to establish authorized access in UVAPay.

In all matters related to the tax implications of education expenses, Student Financial Services staff are unable to advise parents and students. We strongly encourage you to speak with a qualified tax advisor. Please refer to official IRS policies for information about 1098-T forms, education credits and other tax benefits for education. In all cases, when claiming a tax credit or deduction, the taxpayer’s financial records serve as the official supporting documentation for calculating the amount being claimed. 

1098-T Forms

Colleges and universities are required under Internal Revenue Code Section 6050S to issue the Form 1098-T for the purpose of determining a taxpayer’s eligibility for various tax credits and/or deductions. The form is informational only. 

UVA reports payments received for qualified tuition and related expenses (QTRE) on IRS Form 1098-T. Box 1 will show the total payments received for QTRE in the reporting calendar tax year (January 1 - December 31), from any source. 

Students can access their 1098-T form online through SIS and UVAPay as soon as it is available each year. 1098-T forms are required to be made available by January 31st.

After January 31st, to view your 1098-T form:

1. Student UVAPay Login: students access UVAPay from the dashboard of the Student Information System (SIS) account.
2. Authorized User UVAPay Login. Not an Authorized User? Here’s how to establish authorized access in UVAPay.

The 1098-T form is informational only and should not be considered as tax advice. It serves to notify students they may be eligible for federal income tax education credits such as the Lifetime Learning Credit and the American Opportunity Credit as part of their Federal Income Tax Return. IRS Publication 970 “Tax Benefits for Higher Education” as well as Chapter 34 of IRS Publication 17 provide additional information on these credits. 1098-T forms report qualifying payments made during the calendar tax year.

More 1098-T information available https://sfs.virginia.edu/tuition-billing/tax-information/1098-t-forms.

Non-U.S. Citizens

UVA is required to comply with U.S. Federal Tax and Immigration Law when making payments to or on behalf of noncitizens of the United States. For international, non-U.S. Citizen, and/or non-U.S. Resident students who receive fellowship payments (sometimes referred to as stipends) or refunds, you may have 14% deducted for taxes prior to refund generation (unless your situation is eligible to claim Treaty Benefits). For more information about the foreign national tax, please visit UVA’s foreign national taxation services webpage.

Scholarship Tax Information

This notice informs you of the possible tax implications of awards you received during the previous calendar year. Please note that tuition remissions will continue to be nontaxable and will not be reported as income to you. The 1986 Tax Reform Act rewrote Section 117 of the Internal Revenue Service (IRS) tax code to limit the exclusion of scholarships or fellowships from income to the amount used for the payment of tuition and “course required fees, books, supplies and equipment” (summarized as “course-related expenses”). Housing and dining are not defined as “course-related expenses”. You should retain receipts for all deductible items. This provision will apply to all recipients regardless of sources of those funds. Other funds paid as a part of a scholarship or fellowship, such as stipends or living allowances, are taxable income. A description of the amount of scholarships to be reported as taxable is included in the instructions for line seven of IRS Form 1040.

A student who is eligible to receive a 1098-T form can access it online through SIS and UVAPay as soon as it is available each year for which they are eligible. 1098-T forms are required to be made available each year by January 31st. The 1098T WILL NOT include fellowship stipend amounts.

The IRS has exempted universities from the requirements to file Form 1099 (statement of miscellaneous income) on scholarships and fellowships. Thus, while these funds may be taxable, you will not be receiving any notification from the University. The University is also not in a position to provide students with tax advice. You may want to consult the IRS or tax counsel as appropriate in the preparation of your income tax returns.