Oct 01, 2022  
Undergraduate Record 2012-2013 
Undergraduate Record 2012-2013 [ARCHIVED RECORD]

McIntire School of Commerce: Academic Rules, Regulations, and Information

Academic Rules
Concentrations, Minors, and Tracks  Programs/Courses    Faculty 

Attendance Students are expected to attend all lectures and other prescribed activities of the courses for which they are registered. Although the course instructor sets course attendance requirements, any student who is absent from more than 50 percent of the lectures may automatically receive a grade of F in that course.

Consistent with the UVA Undergraduate Record, unless otherwise notified by the instructor, students enrolled in all Commerce School undergraduate classes are required to attend every scheduled class and to arrive on time prepared for the class. If you are unable to attend class for any reason, including illness, you must notify your instructor in advance of the class in order to be considered for an excused absence. If you believe that you have an illness or are developing an illness (i.e., have symptoms such as fever, aches, or a cough), you should request an excused absence from your instructor. In courses where class participation represents a portion of the course grade, the instructor has complete discretion to assign the class participation grade that s/he decides is appropriate in the event of an excused absence. Faculty may drop students from their class with notification who are not in attendance on the first day of the semester.

Policy on Audio and Video Taping and Distribution of Class Materials  The general policy of the McIntire School is to prohibit audio and video recording of classroom lectures and discussions. Audio and video recording are only allowed under special circumstances (e.g., students with documented disabilities) and only with the prior written permission of the instructor.

Any audio or video recording or all other class materials handed out in class or posted to websites such as Blackboard, or COLLAB may not be exchanged or distributed for commercial purposes, for compensation, or for any other purpose other than study by students enrolled in the class. Public distribution of such materials may constitute copyright infringement. Unauthorized use of class notes or recordings may subject an individual to University Honor, Judicial charges, and/or legal action.

Audit Commerce courses may not be taken on an audit basis.

Changes in Schedules (Add/Drop/Withdrawal) Typically students have 2 weeks to add and drop courses after the start of the semester. Students who wish to appeal penalties attached to missed deadlines must petition the Undergraduate Program Rules Committee. Add/drop changes in students’ class schedules are made via SIS. A student may withdraw from a non-commerce course and have the grade of “W” entered only by permission of the instructor. The deadline for securing the instructor’s permission and turning in a request form to the McIntire Director of Student Information is eight weeks from the first day of classes for the semester. Students may not withdraw from Commerce courses. (See Course Credit Requirements)

Concentrations Students may concentrate in two disciplines, in which case the requirements for both must be satisfied.  Generally, a single course may not be counted simultaneously for credit in dual concentrations.  However, students concentrating in finance and accounting may count COMM 3110 toward satisfying requirements for both concentrations.  However, the credits may not be double counted toward the 120 credit degree requirement.  The McIntire School of Commerce, due to resources, can guarantee the fulfillment of only one concentration, but will work to assist students wishing to pursue dual concentrations.  There is no triple concentration.

Course Completion No 4000-level Commerce courses may be taken prior to satisfactory completion of all required third-year core courses except with instructor permission (except COMM 4200 is recommended for third year students but may be taken in the fourth year).

Course Restrictions Courses taken on a Credit/No Credit basis and any courses offered through the School of Continuing and Professional Studies may be taken only on an overload basis (i.e., above the minimum semester graded course load requirements) and may not be used to satisfy any McIntire degree requirements. See Credit/No Credit Course.

Course Credit Requirements (Semester) Students in the third-year curriculum are required to register for 15 graded credits. A student may register for three more credits than were passed the preceding semester, up to 21 total credits.

A degree candidate needing 27 or fewer credits to meet degree requirements may, in either of the last two semesters of candidacy, carry as few as 12 graded credits (one semester) or 13.5 credits (both semesters). However, any student carrying fewer than 15 credits is not eligible for the Dean’s List.

Credit/No Credit Courses After enrollment in McIntire, courses may be taken CR/NC only on an overload basis (i.e., above the minimum semester graded course load requirements – 15 per semester 3rd year and 27 total 4th year). CR/NC classes may not be used to satisfy any McIntire requirements except the 57 non-commerce requirement and the 120 total hours required for graduation. Commerce courses may not be taken on a CR/NC basis.

Dean’s List Students who pass at least 15 credits of graded work in the preceding semester with a GPA of 3.75 or above will be placed on the Dean’s List of Distinguished Students. Courses taken on a CR/NC basis may not be counted toward the 15-credit minimum. Any student receiving an F, NC, or NG during the semester is not eligible to be on the Dean’s List. 

Diploma with Distinction Diplomas inscribed with “distinction” are awarded to undergraduate Commerce students who have a cumulative grade point average of 3.8 or higher based on all graded coursework completed while enrolled in the school.

Examinations Students are not permitted to take a final examination before its regularly scheduled time. When genuinely serious conditions exist, students, with consent of the course instructor and approval of Dean’s Office, may be allowed to postpone a final examination until later in the exam period or after the regular exam period. Customarily, McIntire has allowed students faced with exams in three consecutive periods to take one of them at an alternative time. Unexcused absence from a final examination results in an automatic F in the course. 

Exclusion from Courses Any student who is making no real progress in a course may, at any time during the semester, be excluded from the course (with a grade of F) by the dean upon recommendation of the course instructor.

Grade Changes No grade may be changed after it has been submitted to UREG (University Registrar) without the approval of the dean. The dean is not authorized by the faculty to change a grade submitted to UREG (University Registrar) except when an instructor certifies that, because of errors in calculation or transcription, an incorrect grade has been submitted. Instructors must submit grade change forms via the Student Information System (SIS). Grades cannot be changed after a degree is conferred, or more than one semester following the end of the course, which ever comes first.

Students who wish to appeal a Commerce grade must first attempt to resolve the issue with the instructor of the course. The appeal must be in writing and filed within 30 days of the first class day of the following semester. Absent a satisfactory outcome, the student should submit a written appeal to the associate dean of the B.S. in Commerce Degree Program, who will review the matter and consult with the Undergraduate Program Committee. The final level of appeal is to the dean of the McIntire School.

Incompletes The symbol IN (incomplete) is used when additional course work is required or examinations need to be taken in order to fulfill the requirements of the course. A student may not request an IN in an attempt to raise his or her grade. An IN automatically becomes an F thirty days after the final examination date, unless work in the course is completed satisfactorily within that time or arrangements have been made with both the associate dean for student services and the instructor for work to be made up later.

Leave of Absence Upon successful completion of any semester in the McIntire School, a Commerce student may take a leave of absence for a year or more by meeting with the associate dean for student services and filing a leave of absence form in Room 311, Rouss/Robertson Hall. Students taking such leave may normally return only in the academic semester that follows the completed semester (e.g., a student who takes a leave after the fall semester, third year, must enroll in third-year courses in a subsequent spring semester). Students must complete a Leave of Absence form. There are two options from which to choose: 1) Leave of Absence –will return after two or more semesters or 2) Continuous Enrollment – will return within two semesters. Continuous Enrollment requires a per semester fee.

Reenrollment depends upon a student’s status at the time of leaving the McIntire School. Students having at least a 2.000 average in the McIntire School, who are making satisfactory progress toward their degree, may return in the appropriate semester as stated above. Students with less than a 2.00 average or who have not been making satisfactory progress toward their degree (e.g., they have not completed or passed courses required at the level attained when they requested the leave of absence) may be required by the associate dean for student services of the McIntire School to attend the University’s summer session to take prescribed courses before reenrollment.

Any student who wishes to be reenrolled after a leave of absence must submit a reenrollment request to the associate dean for student services of the McIntire School by March 1 for the fall semester and November 1 for the spring semester.

Major/Minor Outside McIntire Commerce students may pursue one major and/or one minor in the College of Arts & Sciences or other UVA school outside of Commerce. Students may not declare two minors, but they may declare a major and a minor. Courses may not be double counted toward the fulfillment of a major or minor. Prior permission must be obtained from the chair or director of undergraduate programs of the department in which the student is seeking the major or minor.

In pursuing the above, students do not receive two degrees from the University. They receive a B.S. in Commerce.  Concentration, major and/or minor status is reflected on student transcripts.

Students are responsible for completing the major or minor form from the appropriate department and for obtaining the signature of the chair or director of that program. Forms must be submitted to the director of student information and records of the McIntire School, who monitors the satisfactory completion of requirements.

Probation is a state of warning involving the withdrawal of certain privileges from the student. No student on probation may be a member of any organization that publicly represents the University. Probation is incurred when a student:

  1. passes fewer than 12 credits or earns less than a 2.000 grade point average in any one semester; or
  2. carries fewer than 15 credits of graded work per semester without permission; or
  3. after two or more semesters in the McIntire School, has a grade point deficiency exceeding nine grade points, either in all Commerce courses attempted or in all courses attempted at the University.

Probation shall last for one semester under (1) above and for so long as the grade point deficiency exceeds nine grade points (under3). Students are not usually removed from probation by attending summer school. However, if summer school work completely eliminates a grade point deficiency, the Rules Committee of the McIntire School will consider a petition for removal from probation.

Students placed on probation for work completed in the semester preceding graduation will not be allowed to graduate.

Repeating Courses No course, once passed (D- or better), can be repeated to improve the recorded grade.

Required Courses See Degree Requirements.

Residency Requirement It is the philosophy of the McIntire School of Commerce that students should be broadly educated to deal with the complex issues of the business community and society at large. The school’s program is designed to increase students’ skills and build upon previous knowledge. In order to effectively achieve program goals, the school requires that students be enrolled full-time for two academic years and complete a minimum of 57 credits. Students are also required to complete all core, concentration, and elective Commerce courses at the McIntire School of Commerce (see Study Abroad section). In addition, students must earn a minimum of 60 credits at the University of Virginia. A degree program must be completed in four academic semesters excluding summer and J-Term. Exceptions to this policy must be submitted to, and approved by, the McIntire Rules Committee.

Study Abroad Participation in study abroad enhances the academic program and provides a unique opportunity to experience another culture and function professionally in an international business environment. Commerce students wishing to study abroad should visit the International Studies Office in Minor Hall and the McIntire Student Services Office  to explore the various opportunities available. A wide range of  spring semester programs exist that allow students to study abroad with other Commerce students and faculty members and complete the third-year core requirements. Students should also consider the summer between the third and fourth year and the fall semester of the fourth year as other good periods to study abroad.

For students who are studying abroad on a McIntire-approved program, the transfer credits from one study abroad semester will be included in the McIntire 57-credit residency requirement. However, students must fulfill the University’s residency requirement - students must earn a minimum of 60 credits at the University of Virginia. To study abroad in a Commerce course or program, students must be in academic good standing and have a cumulative GPA at U.Va. of no less than 3.000 at the point of application to study abroad.

Suspension involves enforced withdrawal from the University and may be issued whenever a student:

  1. passes fewer than nine credits or earns less than a 1.800 grade point average in one semester; or
  2. after two or more semesters in the McIntire School, has a cumulative grade point deficiency in excess of 12 grade points, either in all Commerce courses attempted or in all courses attempted at the University; or
  3. incurs probation for the third time; or
  4. incurs probation after a suspension.

Suspension normally lasts for one academic year. Suspended students may normally return only in the academic semester that follows the last successfully completed semester (e.g., a student suspended after the spring semester, third year, must enroll in third-year courses in a subsequent spring semester).

Additionally, a student who has been suspended only once must normally attend a full-time program at the University of Virginia summer session to make up grade point deficiencies. Upon completion of this program, the student may apply to the McIntire Rules Committee for reenrollment. The application for reenrollment is to be submitted to the Rules Committee through the associate dean for student services of the McIntire School. Reenrollment is not automatic. A student who is reenrolled after suspension is placed on a probationary status for a period of one semester. No student who is suspended a second time will be reenrolled.

Tracks A track is a specialty area of study crossing over one or more concentration areas. Courses taken to satisfy track requirements can also be used to satisfy concentration requirements. Tracks are available by application and only for Commerce students. Students may not complete more than one Track.

Transfer Credit Credit toward a degree is allowed for approved work completed in another college or university, or in other schools of this University upon presentation of a satisfactory transcript of record. The School of Commerce grants transfer credit based on an analysis of the content, level, and comparability of the courses taken, the applicability of the courses to the student’s intended major and degree program, the quality of the student’s performance in the course, and the accreditation of the institution at which the course work was completed. However, no credit will be given for a required upper-level Commerce course unless the course is taken in the McIntire School or an approved McIntire study-abroad program. In no case will the total transfer credit granted toward a degree in the McIntire School of Commerce be more than 63 credits. Students must earn a minimum of 60 credits at the University of Virginia. No adjustment of transfer credit for prior course work will be made after the first semester in the school. (See Transfer Credit in the University Regulations section.) Students wishing to transfer credit for course work taken after enrollment in the school must receive prior approval from the associate dean for student services. In general, credit will not be granted for:

  1. work completed with grade lower than C;
  2. business courses beyond the elementary courses in accounting and principles of economics; or
  3. more than one credit of physical or health education courses.

Withdrawal (Voluntary) Students may withdraw from the University before the conclusion of a semester with the following conditions:

  1. Students under the age of 18 must give notice to their parents or legal guardians of their intention to withdraw. Evidence of this notice must be provided at the time of withdrawal.
  2. Applications for withdrawal must be made in writing to the student’s academic dean’s office and must be approved by the dean.
  3. Any student who withdraws without having obtained the permission of the academic dean is recorded as having been suspended will receive a grade of FF recorded for each all courses.
  4. Students who withdraw from the University voluntarily will have the notation “withdrew (date)” recorded on their permanent academic record. Students who withdraw will receive a grades of W in their courses. A grade of W cannot be changed.

The application must be endorsed by the dean of students (second floor, Peabody Hall). The completed withdrawal must be deposited with the dean of students at the time of withdrawal. A student who withdraws for reasons of ill health must obtain medical clearance from the Department of Student Health prior to reenrollment. A Commerce student who withdraws during the first semester in the McIntire School (fall semester, third year) will not be guaranteed reenrollment to the school.

Any Commerce student who subsequently wishes to re-enroll must submit a written request for reenrollment to the associate dean for student services of the McIntire School by March 1 for the fall semester and November 1 for the spring semester. Commerce students may return only in the academic semester that follows the student’s last successfully completed academic semester. For example, a student who withdraws during the spring semester, third year, must re-enroll in third-year courses in a subsequent spring semester. Reenrollment is not automatic and depends upon the student’s performance at the time of withdrawal.

Withdrawal (Enforced) Students may be forced to withdraw from the University for habitual delinquency in class, habitual idleness, or any other fault that prevents the student from fulfilling the purpose implied by enrollment at the University. Students who are forced to withdraw during a given term will have the notation “Withdrawal Date: MM/DD/YYYY” entered on their permanent academic records following the semester in which the action occurred. A grade of W (withdrawal) will be entered for each course in which the student was registered. Students who have been forced to withdraw must apply for readmission to their dean’s office in the same manner as suspended students. A grade of W cannot be changed.