Academic Regulations

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Summer Session students are subject to the University of Virginia’s academic, financial, and non-academic rules and regulations. Students enrolled in a UVa Summer Session course are expected to attend each class meeting.

Accuracy of Student Records Each student is responsible for checking the accuracy of his or her enrollment records and to call any error to the attention of the instructor and that office. After one semester has lapsed, the student’s record is permanent for students classified as SEAS, CLAS, or UNCL. All other students should direct questions to their dean’s office.

Students may audit courses with the permission of the instructor. Courses taken on an audit basis have the symbol AU (audit) recorded in the grade column of the academic record. No credits or grade points are earned in audited courses. Because credits are not earned in audited courses, these courses are not included in the courses required to complete a degree. Instructors have the option of determining whether students may or may not take their courses on an audit basis. The cost for auditing a course is the same as the cost of taking the course for credit.

Students in the School of Architecture may not audit any course. Students in the College must elect the AU option by the add deadline; they may cancel this option only until the drop deadline, in which case the course is to be deleted from the transcript. A grade of W is recorded for any student who discontinues the audit after the drop deadline or who fails to meet the instructor’s standards.

To Drop Individual Courses A student who remains enrolled in the Summer Session may drop a course before its midpoint and thereby have it deleted from the transcript. For procedures and restrictions, see pages 6-7.

To Withdraw from Individual Courses After the midpoint and before the withdrawal deadline, a student who remains enrolled in Summer Session may, under certain circumstances, withdraw from a course with a grade of W, WP, or WF. For procedures and restrictions, see page 7. Any student who discontinues a course without formally dropping or withdrawing will receive a grade of F.

To Withdraw Completely from the SummerSession Students enrolled in one or more courses who decide not to complete any of them must withdraw from the Summer Session by the withdrawal deadline. For procedures and restrictions, see pages 7-8.

Extensions of Time In the College of Arts and Sciences and in the Curry School of Education, students who cannot complete a course on time because of illness or other extenuating circumstances may request an extension of time (see page 26).

Exclusion From Courses A student who is making no real progress in a course, or whose behavior is detracting from the course, may be excluded from that course by the instructor with a grade of W or F. Students have 48 hours following written notification of this exclusion in which to appeal. The appeal should be made in writing to the Summer Session Director. Until the final disposition of the appeal, the student will continue to be enrolled in the course and may continue to attend classes with the approval of the Summer Session Director and the instructor.

In general, students should take no more credits than the number of weeks they are attending summer session. For specific questions contact your dean.

Unclassified Students (visiting undergraduates) may not enroll for more than six credits within a four-and-one-half-week session or twelve credits over the entire summer without the approval of the Director of the Summer Session.

Unclassified and Visiting Graduate Students will be governed by the academic regulations of the school through which the course is offered.

College of Arts and Sciences Students may not, under any circumstance, enroll in more than one three-credit course in Session I or more than six credits in Session II or Session III.

Dean’s signature is required for students with a suspension in abeyance or academic warning with GPAs below 2.0.

Education Students Associate Dean’s signature is required for students enrolling in more than 9 cedits for the entire summer session.

Engineering and Applied Science Students Dean’s signature is required for students enrolling in more than 10 credits. For Graduate Engineering and Applied Science Students, advisor’s signature is not required unless you are auditing a course.

Examinations are scheduled based on the course meeting dates and times. If your course does not fall within one of the designated time slots listed on the examination schedule, consult your instructor.

Students are not permitted to take a final examination before the regularly scheduled examination. When genuinely serious conditions exist, students, with the consent of the course instructor, may be allowed to postpone a final examination until after the regular examination period. When the instructor concurs, a student must submit a request to the Director of the Summer Session. Students will then take the examination at the instructor’s convenience. Unexcused absence from a final examination results in an automatic grade of F in the course.

Students may view the Summer Final Examination Schedule at www.virginia.edu/summer/faculty/exam.PDF.

Records of academic achievement are maintained by the University in terms of credits, grades, and grade points.

Credit The unit of credit at the University is the semester credit. A semester credit is defined as fifty minutes per week of lecture-recitation, or not less than two 50-minute class periods per week of laboratory throughout a semester, or the equivalent instructional time in the summer session.

Grades Grades and symbols used to record academic progress are listed in the following grading system table. Each school determines its own grading system. Students are graded according to the grading system of the school in which they are registered, not according to the grading system of the school through which the course is taught. (Additional regulations apply to courses taught on a credit/no credit basis. See section on credit/no credit grades.)

Grades are determined by class standing and examination, combined as the instructor decides. Class standing is determined by the quality of a student’s work, lecture, and laboratory attendance, or other exercises, apportioned as the instructor decides. Letter grades are used by all schools, but the grading systems vary. For further information, consult the Undergraduate or Graduate Record.

Grads and Grade Point Averages Grade points are assigned to the grades listed in the Grading Methods Table, see page 27. Grade point averages are calculated by taking the number of grade points earned and dividing by the number of credits carried toward the GPA.

Unclassified Students and those in the College of Arts and Sciences may receive the following grades: A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F.

Visiting Graduate Students and those in the Graduate School of Education may receive the following grades: A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, S, U, AU. The lowest grade that can be applied to a degree is B-.

⁽¹⁾ Not valid in the School of Nursing.
⁽²⁾ Commerce School courses (COMM) may not be taken on CR/NC basis.
⁽³⁾ Not valid in the School of Commerce.
⁽⁴⁾ Not valid in the College of Arts and Sciences.
⁽⁵⁾ Not valid in the School of Architecture.
⁽⁶⁾ Included in the GPA for undergraduate schools
⁽⁷⁾ In the School of Law, an A+ carries 4.300 grade points.

Grade Changes No grade may be changed after it has been submitted to the University Registrar without the approval of the dean. The dean is not authorized by the faculty to change a grade except when an instructor certifies that, because of an error in calculation or transcript, an incorrect grade has been submitted. The deans are also authorized to change incomplete or missing grades to an F or withdrawal. Instructors must submit grade change forms to the student’s dean’s office (or to the director of Summer Session for visiting and unclassified summer students) for approval. Except as noted below, grades cannot be changed more than one semester following the end of the course.

College of Arts and Sciences The College limits the time in which a grade change is approved to the end of the semester following the one in which the course was taken, except when there is indication that the student violated the integrity of the course. No grade may be changed, once it has been submitted to the Registrar, without the Dean’s permission. The Dean is authorized to change a grade only when the instructor certifies that an error in calculation or transcription of the grade has occurred. Extra work may not be submitted or evaluated to raise a student’s grade. Students have one semester in which to call errors on the transcript to the attention of their Association Dean. After that time the transcript is considered permanent.

Commerce Students who wish to appeal a Commerce grade must first attempt to resolve the issue with the instructor of the course. The appeal must be made in writing and filed within 30 days of the first class day of the following semester. Absent a satisfactory outcome, the student should submit a written appeal to the associate dean of the B.S. in Commerce degree program, who will review the matter and consult with the Undergraduate Program Committee. The final level of appeal is to the dean of the McIntire School.

Education The Curry School limits the time in which a grade change may be approved to one calendar year following the end of the course.

Incomplete The notation IN (incomplete) indicates that a final grade for the course is being withheld by the instructor until the student completes all course requirements or examinations. A student may not request an IN grade in an attempt to raise his or her grade. Prior to the end of the course, students must initiate the request for an IN secure the instructor’s approval, and follow school policies. Except as noted below, grade changes from IN to a final grade cannot be made more than one semester following the end of the course, and instructors may set shorter deadlines. Except as noted below, a grade of IN becomes an F if the course is not completed by the end of the following semester.

Architecture IN grades must be resolved by the first Friday in January for fall semester courses, and the last Friday in May for spring semester courses. Grades which remain IN after those times will be administratively changed to an F.

College of Arts and Sciences A grade of IN becomes an F ten days after the end of the examination period unless a form requesting an extension of time has been signed by the course instructor and approved by the Association Dean. An approved grade of IN does not convert to F until one week after the end of the examination period. The faculty has adopted a policy that, unless authorized by the dean’s office, students must complete all course work before taking the final examination. Instructors are not authorized to extend the time for completion of course work without the dean’s approval. Forms for securing extensions are available in Garrett Hall.

Commerce An IN grade becomes an F ten days following the final examination unless arrangements have been made with the faculty member and the Assistant Dean for Student Affairs for work to be made up later.

Education The timeline to complete an IN may be negotiated with the instructor, but may not extend beyond one year of the semester in which the course was taken. Students are expected to enter into a written contract with the instructor specifying the remaining requirements and agreed-upon timeline. It is the student’s responsibility to file the incomplete agreement in the Curry Admissions Office. After one year, if the student has not met the terms of the incomplete agreement, the faculty member may submit a grade of NC, F, U, WP, WF, or W; if no action is taken, the incomplete is administratively changed to a W. In order to change a grade which is older than three years, the course instructor may require that the student take the course again.

Engineering A grade of IN becomes and F ten days following the final examination. A maximum extension to the end of the subsequent fall or spring semester may be granted upon special request to the dean’s office.

Nursing An IN grade remaining at the time of graduation is converted to an F. For graduate students, a grade of IN becomes an F at the end of the following semester of enrollment or within one calendar year, whichever comes first. Graduate students with two or more IN grades may not enroll in courses in subsequent semesters.

No Grade The notation NG (no grade) is used when a grade is not indicated by the instructor or when course grades are not submitted to the University Registrar within two weeks following the end of the semester (four weeks for Continuing and Professional Studies courses). The NG notation is changed to a final grade upon receipt of the grade from the instructor by the University Registrar. No student with an outstanding NG is eligible to receive a degree or certificate.

Credit/No Credit Grades Students have the option of receiving the grades CR (credit) or NC (no credit) in place of the regular grades A through F. The option is taken at the time the students register for the course. Instructors have the right to refuse to permit students to take courses on a CR/NC basis. In these cases, students may either change back to the regular grading option or they may drop the courses entirely. Courses taken for CR/NC may not be used for any major or basic area requirements. In addition, CR/NC courses are subject to the following restrictions in the following schools:

Architecture Only one three-credit course of open elective credit may be taken each semester on a CR/NC basis.

Arts and Sciences No more than two courses may be taken on a CR/NC basis in any semester or in Summer Session exclusive of physical education courses. A maximum of 24 credits of CR/NC courses may be used toward a degree. Second year transfer students are permitted to submit up to 18 credits of CR/NC work toward a degree; for third year transfer students, 12 credits of CR/NC work is the maximum allowed. Courses in interdisciplinary programs cannot be taken on a CR/NC basis. Students may not use a CR/NC course to repeat a course in which a grade has already been given. If such a case should occur, the credits in the CR/NC course would not count toward graduation.

Bachelor of Interdisciplinary Studies No more than one course per semester may be taken on a CR/NC basis. A maximum of nine credits may be taken on a CR/NC basis during the student’s tenure in the BIS program. Required courses and courses for the concentration may not be taken for CR/NC.

Commerce Courses taken for CR/NC prior to admission to the Commerce School may count toward the degree. Once students are enrolled in the Commerce School, courses taken on a CR/NC basis may not be counted toward the degree, and may only be taken on an overload basis (i.e., above the minimum 15 credits graded course load). No Commerce (COMM) course may be taken on a CR/NC basis either by students enrolled in the Commerce School or in any other school.

Education No more than two courses may be taken on a CR/NC basis in any semester or in summer session. A maximum of 24 credits of CR/NC courses can be used toward the degree. Students may not use a CR/NC course to repeat a course in which a grade has already been given. If such a case should occur, the credits in the CR/NC course would not count toward graduation. The last day to change a CR/NC option is the same as the last day to drop a course. The CR/NC option may not be used in the following instances: to meet the specific requirements under general education; to meet requirements for specialization in a teaching field; or to meet requirements for professional education with the exception in some teaching areas of field experiences and accompanying seminars which are offered only on a CR/NC basis.

Engineering Only courses that are not part of the degree program may be taken on a CR/NC basis. The deadline for selecting the CR/NC option is the same as the drop deadline.

Nursing Students may take six credits of CR/NC courses. These credits include the synthesis practicum, nursing electives, and the general education electives. The last day to change the CR/NC option is the same as the last day to add a course. Students may not use a CR/NC course to repeat a course in which a grade has already been given.

Changing Grading Option For procedures and restrictions, see pages 8-9.

Re-Examinations Re-examinations on the work of a course are not permitted.

Courses may be repeated for credit only with the permission of the student’s dean. The original course will continue to appear on the official academic record and count in the calculation of the grade point average. For further information concerning the specific regulations of each school, consult your dean’s office and the Undergraduate and Graduate Records.

Instructors’ Records and Reports Instructors will keep class records of attendance, marks on recitations, tests and examinations; conduct examinations, and report final grades on courses completed by students to the Summer Session Office.

Degree Applications Resident applicants for degrees to be conferred in August must have been accepted as degree candidates by the school concerned by the date specified in the school catalog. Resident students who have applied and failed to receive the degree in a previous semester, and non-resident applicants, must also submit their applications to their dean by the date specified. All candidates for degrees in August must be registered in the Summer Session, regardless of whether they are enrolled in a course. The degree application deadline for August degree candidates in the College of Arts and Sciences is Thursday, June 30.

Final Exercises No formal graduation ceremony is held at the end of the Summer Session. Degree candidates may obtain information concerning the awarding of diplomas through their dean’s offices. Degree recipients who wish to participate in the Final Exercises on May 21, 2006, should make arrangements with their departments. For information, call (434) 982-3099.