Apr 27, 2018  
Summer Record 2011 
Summer Record 2011 [ARCHIVED RECORD]




Summer Session Housing 2011

University of Virginia Housing Division Conference Services is please to offer Summer Session Housing. For complete information and to obtain a Reservation Form please visit www.uvaconferenceservices.com. Visiting high school students are not eligible for U.Va. Housing.





All Sessions

May 15- August 5

82  nights

Session I

May 15  - June 11

27  nights

Session II

June 12  - July 9 

27  nights

Session III

July 10  - August 5 

27  nights

Nine Week

June 12 – August 5

54  nights



Reservation Deadline

Session I Deadline: Monday, May 1 , 2011 

Deadline for All Other Sessions: One Month Prior to Arrival

All forms must be received by 5:00 p.m. on the deadline to avoid a late fee.

Late Reservation Fee

A late reservation fee of $50.00 will be assessed to all forms received after the above deadlines. We cannot guarantee requests for accommodations submitted after the deadline; however, we will make every effort to meet your request.

Cancellation Policy

If Conference Services receives written notice of cancellation at least seven days prior to your scheduled arrival date, you will receive a full refund less a $50.00 cancellation fee. Please remember it must be in writing as we cannot honor any verbal cancellations, phone call, etc. Student residents will be charged one-week’s stay in housing for cancellation requests received less than one week before the scheduled arrival date.  On the scheduled day of arrival no refunds will be granted. 


Arrival and Departure Information

  1. The earliest possible arrival date is Sunday, May 15th, after 6:00 P.M. only. The latest possible departure date is Friday, August 5th before 11:00 A.M. This is crucial as all keys must be turned into Housing for the upcoming academic year that day. After 11:00 A.M., your access card/key will be deactivated and there will be an additional fine of $100. The University also considers anyone remaining in the dorms after this deadline trespassers.
  2. You must show proof of academic pursuits for the duration of your stay in order for your request to be honored. Academic pursuits may include summer session attendance, studying for graduate exams, department fellowships, or serving as a research assistant.
  3. You must depart within 24 hours of your last exam.
  4. Check-in is after 2:00 P.M. on your scheduled arrival date  if you are arriving for Session II and III and after 6:00pm for Session I.
  5. You must return your keys and vacate your room before 11:00 A.M. on the scheduled departure date to avoid an additional day’s charges.

Residence Area Information

Dillard  -  
Air-conditioned buildings.  A typical suite accommodates six students in single-occupancy rooms on two levels. However, there are some double-occupancy rooms, and a few suites will house up to ten students. Each suite has a living area and bath facilities.

Each bedroom is furnished with the following items:

Each bedroom is furnished with the following items:

  • 1 or 2 extra-long twin beds [80” x 36”]
  • 1 or 2 desks with chairs and bookshelves
  • 1 or 2 wardrobes
  • Wastebasket
  • Mirror
  • Window shades or blinds (must be left in place)
  • Off-white walls
  • Carpeted floors in bedroom
  • Individual data connections to the University’s computer network
  • Cable hook-up is available at an additional charge (you must provide a cable)
  • Air conditioning

Facilities and services in the area:

For additional information and floor plans visit www.uvaconferenceservices.com

Housekeeping and Maintenance

A mattress pad will be supplied. Housekeeping will clean the common halls, common living areas, and common baths one time per day Monday through Friday in the Residence Areas. University of Virginia Conference Services should be notified of all maintenance requests. Residents are responsible for disposing of personal trash. Failure to empty the trash and place the refuse in the outside dumpster will result in additional charges of $40.00 per hour, with a $40.00 minimum.

Reservations and Confirmations

The Reservation Form and Housing Agreement must be returned to University of Virginia Conference Services at least one month prior to the student’s arrival date. Space is limited in some areas; housing will be assigned on a first come, first served basis. The Student will pay a Late Reservation Fee of $50.00 if the reservation form is received after the stated deadline. Reservations submitted after the deadline cannot be guaranteed, but every effort will be made to meet all requests. Each student will receive written confirmation of their room assignment prior to arrival.

Rates and Payment

The nightly rate for  Dillard  will be $25.00. Payment in full must be included with the reservation form. Reservation requests will not be processed without payment. Any additional fees must be paid prior to check out.

Cancellation and Refunds
Conference Services must receive written notice of cancellation at least one week (seven days) prior to the scheduled arrival date in order for you to receive a full refund, less a $50.00 cancellation fee. You must complete a Cancellation of Housing Form (available on our website) for your cancellation or change request to be considered. If a notice of cancellation is received less than one week before the scheduled arrival date, you will be charged for one week’s stay in housing. If a notice of cancellation is received after your scheduled check-in time, you will be required to pay a one-week penalty from the date your written cancellation is received. Credit card refunds are posted within two business days. Check and money order refunds usually take between six and eight weeks.
University of Virginia Conference Services must receive any changes in a resident’s length of stay in writing. Please be advised that we will make every effort to accommodate those that may need to increase their stay within the available dates, but these extensions are not guaranteed.   There is a $20.00 change fee if you would like to shorten your stay by any amount of days.  

Check In/Out

In order to ensure thorough facility preparation, no student may check-in before 2:00 P.M. on the scheduled arrival date. Early check-ins are not permitted. All students must check-out by 11:00 A.M. on the scheduled departure date. Late check-outs will be charged for an additional day and a $100 late fee. 


We will make every effort to accommodate roommate requests as indicated on the reservation form but we cannot make guarantees. Roommate requests must be mutual. Room assignments are made according to the information provided by each student.