Registration Procedures

Print this Page

Click on a link to be taken to the entry below.

Note: The following students must complete a Summer Session application:

Application

The following students must complete a Summer Session application:

• UVa students receiving a degree in May 2011.
• UVa students not in residence during the spring 2011 semester. This does not include UVa students enrolled in a UVa-approved study abroad program during spring 2010.
• Visiting (Non-UVa) students
• School of Continuing and Professional Studies students

UVa students enrolled in a degree program during the spring 2010 semester do not need to complete an application.

(Acceptance Precedes Registration)

Registration begins April 18, 2011 for current third and fourth year UVa undergraduate students and UVa graduate students.  First and second year students may register beginning April 19, 2011.  All other UVa students may register beginning April 20, 2011.  Visiting students may register beginning April 20, 2011.  All registrations must be completed prior to the first class meeting. You can not register before April 18, 2011. Registration will be on-line through SIS (Student Information System).  Detailed instructions for visiting students will be included with their summer acceptance letter.  Payment will also be online using American Express, Mastercard, Discover, or electronic check.  Unfortunately, VISA is not accepted at UVa as payment.

• Choose your courses carefully.
• If you are enrolling in research hours it is very important that you select the course section that your advisor is supervising. If your research advisor is not listed on SIS you should complete a course action form, including a signature from your advisor, and register in person at the Office of Summer and Special Academic Programs.
• If you are enrolling in independent study, you will need to complete a course action form, including a signature from your instructor, and register in person at the Office of Summer and Special Academic Programs.
• For variable credit courses, indicate the number of credits for which you wish to enroll.
• To enroll on a credit/no credit or audit basis, follow the regulations of your school or home institution and select the appropriate grade option. See Undergraduate or Graduate Record for academic policies.
• The cost of auditing a course is the same as the cost of taking the course for credit.
• Total charges will include any past-due amounts (regular semester tuition, parking tickets, library fines, etc.) as well as all Summer Session tuition and the comprehensive fee. The comprehensive fee covers use of University transit, recreational facilities, Newcomb Hall operation, and Student Health. Support for WTJU, classroom renewal fee, technology fee, arts fee, and E & G facilities debt service is also provided through payment of the comprehensive fee.
• If you pay tuition and fees by check, at the Cashier’s Office in Carruthers Hall, do NOT include room rent, food money, or “pocket” money in the check amount. Refunds require up to two weeks to process.
• Once registration has been completed, any Summer Session student who does not have a valid U.Va. student ID may receive one at the University ID Card Office, located in the lower entrance level of the Observatory Hill Dining Hall at the corner of McCormick and Alderman Roads. Students must have a U.Va. computing ID and must bring a valid, government-issued photo ID (drivers license, passport or military ID). Office hours are Monday through Friday 8:00 to 4:45. There is no charge for an initial ID card. There is a $15 charge for replacement of a lost card, payable by cash, check or Cavalier Advantage. 

Notes:

• Architecture students may not, under any circumstance, enroll in more than two three-credit courses in any of the three main Summer Sessions (I, II, or III). ARCH 2010 and 2020, Introduction to Architectural Design are for undergraduate transfer students accepted by the Architecture School only.
• College of Arts and Sciences: Students who have been granted a suspension-in-abeyance or who are on academic warning must obtain the permission of their Association Dean or the Dean of the Day on their Add form. For College students academic suspension begins at the end of the spring semester and takes precedence over any earlier plans to attend Summer Session, here or elsewhere. Suspended students who enroll in a U.Va. Summer Session course will have their registration cancelled.
• College students may not, under any circumstance, enroll in more than two courses per session.
• Curry School of Education: Students enrolling in more than 9 credits for the entire summer session must obtain the permission of the Associate Dean.
• Engineering and Applied Science: Students enrolling in more than 10 credits must obtain the permission of their Dean.
• Graduate Engineering and Applied Science: Students auditing a course must obtain the permission of their Advisor. 

• Registration will be on-line through the Student Information System (SIS).
• You may register via SIS and anytime between your assigned registration time and the first day of class.

  April 18, 2011	Current UVa Graduate Students
  April 18, 2011	Current UVa 3rd and 4th Year Students
  April 19, 2011	Current UVa 1st and 2nd Year Students
  April 20, 2011	Visiting students

• Individuals registering on-line must pay by e-check or MasterCard, Discover, or American Express through QuikPay@UVa unless they have had financial aid posted to their account. Payment is due within 5 days of registration.
• Visiting students must activate their University of Virginia computing ID before registering. To activate your computing ID visit www.itc.virginia.edu/accounts/studentaccounts.html and follow the instructions carefully.
• After visiting students have activated their University of Virginia computing ID registration may be completed through the Student Information System (SIS). Information on SIS registration may be found at www.sis.virginia.edu/CenterHelp/.

• If you did not attend the University of Virginia during 2010-2011, you must attend an orientation on the Honor System on the evening of the first day of classes. All Honor System meetings will take place at 5:00 P.M. in the Trial Room on the Fourth Floor of Newcomb Hall.

• Late registration will be on-line through the Student Information System (SIS). Late registration is possible during the first two days of a course with instructor permisson.  To complete late registration after the first two days of a course bring a completed and signed course action form (www.virginia.edu/registrar/courseactionform.html) to the Office of Summer and Special Academic Programs.

After Course Registration is Completed until Course Mid-Point
 

• You may drop a course, and remain enrolled in other Summer Session courses.

• Courses may be dropped through SIS. Courses dropped after the midpoint will be considered a withdrawal. A grade of W will appear on the record.
• If the course is dropped on the second day of class, you will receive a full refund for your tuition. See refund schedule for additional information.
• If you have received financial aid for Summer Session, notify Student Financial Services that you are dropping a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of 6 credits to receive financial aid.

• Students may withdraw from a course after the drop deadline and up to the withdrawal deadline.  This can be done through SIS.  A grade of W will appear on the record.
• No refund will be received. See refund schedule for additional information.
• If you have received financial aid for Summer Session, notify Student Financial Services that you are withdrawing from a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of 6 credits to receive financial aid.

Available for those who drop a course by 4:30 p.m. on the second day of class or who completely withdraw from the Summer Session before course mid-point.

This cannot be done through SIS.

College of Arts and Sciences students may change the grading option in a course through the course mid-point. Visiting students will follow the rules of the school through which the course is offered. Other UVa students must follow the rules of their school. Commerce School courses may not be taken on CR/NC basis.

Students may audit with permission of the instructor. No credits or grade points are earned in audited courses. The cost of auditing a course is the same as taking the course for credit. Students in the School of Architecture and the Summer Language Institute may not audit any course.

• The appropriate section of the Course Action Form www.virginia.edu/registrar/courseactionform.html must be completed. Select the appropriate box under the grade option section. The form is available in the Office of Summer and Special Academic Programs and online at www.virginia.edu/summer.
• College students must take the course action form to their instructor for signature and also receive the signature of their Association Dean/Dean of the Day. Visiting students will take the course action form to the instructor for signature and then return to the Office of Summer and Special Academic Programs for the signature of the Director of Summer and Special Academic Programs.
• All students must bring their completed course action form to the Office of Summer and Special Academic Programs in Dell 1 on Bonnycastle Drive for the grade change to be recorded in SIS.

University of Virginia Summer Degree Candidates who will enroll for neither a class nor research credits and who will have completed, by June 1, all work towards an August degree should register through their own schools by June 1. This requires payment of the $176 non-resident fee for degree recipients.

Graduate Students only Registering for Thesis or Dissertation Research must register by June 13.  Check with the department, since the terms of some grants, fellowships, and jobs may require you to register earlier. August degree candidates must be registered by June 13.