Academic Regulations

Click on a link to be taken to the entry below.

Summer Session students are subject to the University of Virginia’s academic, financial, and non-academic rules and regulations. Students enrolled in a UVa Summer Session course are expected to attend each class meeting.

Visiting Undergraduate Students
Visiting undergraduates may not enroll for more than six semester-hours within a session or twelve semester-hours over the entire summer without the approval of the Director of Summer and Special Academic Programs.

Visiting Graduate students will be governed by the academic regulations of the school through which the course is offered.

College of Arts and Sciences

• Suspension-in-abeyance/academic warning: Students granted a suspension-in-abeyance or on academic warning must obtain the signature of their Association Dean or the Arts and Sciences Dean of the Day on their add form. For College students, academic suspension begins at the end of the spring semester and takes precedence over any earlier plans to attend Summer Session, here or elsewhere. Suspended students enrolled in a UVa Summer Session course will have their registration cancelled.
• College students may not, under any circumstance, enroll in more than two courses or 8 credits per session.

Education Students
Associate Dean’s signature is required for students enrolling in more than 6 credit hours per session.

Engineering and Applied Science Students
Student enrolling in more than 10 credits must obtain the signature of their Dean’s permission. For Graduate Engineering and Applied Science Students, advisor’s signature is not required unless you are auditing a course.

Graduate students in Engineering who receive financial aid in the form of Graduate Research or Graduate Teaching Assistantships, or Fellowships, must register for six hours of courses and/or research in the summer session. Graduate students are considered full time when registered for six hours in the summer session.

The unit of credit at the University is the semester credit. A semester credit is defined as fifty minutes per week of lecture-recitation, or not less than two fifty minute class periods per week of laboratory throughout a semester, or the equivalent instructional time in the summer session.

To Drop Individual Courses

A student who remains enrolled in the Summer Session may drop a course before its midpoint and thereby have it deleted from the transcript. For procedures and restrictions, see www.virginia.edu/summer/regpro.html

To Withdraw from Individual Courses

After the midpoint and before the withdrawal deadline, a student who remains enrolled in Summer Session may, under certain circumstances, withdraw from a course with a grade of W, WP, or WF. For procedures and restrictions, see page 8. Any student who discontinues a course without formally dropping or withdrawing will receive a grade of F.

Extensions of Time

In the College of Arts and Sciences and in the Curry School of Education, students who cannot complete a course on time because of illness or other extenuating circumstances may request an extension of time.

Records of academic achievement are maintained by the University in terms of credits, grades, and grade points.

Credit:
The unit of credit at the University is the semester credit. Each semester credit represents one class period of a minimum of 50 minutes per week for each week in the semester. Lecture-recitation courses require a minimum of one 50-minute class period each week in the semester for every one credit earned. Laboratories and field work require a minimum of two 50-minute class periods (or the equivalent amount of time) for each week in the semester for every one credit earned.

Grades:
Grades and symbols used to record academic progress are listed in the following table. Each school determines its own grading system. Students are graded according to the grading system of the school in which the class is taught. Additional regulations apply to courses taught on a credit/no credit basis and are described in the section entitled Credit/No Credit Grades.

Grades and Grade Point Averages Grade points are assigned to all grades and some symbols listed in the following grading system table. Grade point averages are calculated by totaling the number of grade points earned, then dividing that total by the number of credits applied toward the GPA.

(1) Commerce School courses (COMM) may not be taken on CR/NC basis.
(2) In the School of Law only
(3) In the School of Law, an A+ carries 4.300 grade points.

Grade Changes:
No grade may be changed after it has been submitted to UREG (Office of the University Registrar) without the approval of the dean. The dean is not authorized by the faculty to change a grade except when an instructor certifies that, because of an error in calculation or transcription, an incorrect grade has been submitted. The deans are also authorized to change incomplete or missing grades to an F or withdrawal. Instructors must submit grade change forms to the student’s dean’s office (or to the director of Summer Session for visiting and unclassified summer students) for approval. Except as noted below, grades cannot be changed after a degree is conferred, or more than one semester following the end of the course, which ever comes first.

College of Arts and Sciences:
The College limits the time in which a grade change is approved to the end of the semester following the one in which the course was taken, except when there is indication that the student violated the integrity of the course.

Commerce:
Students who wish to appeal a Commerce grade must first attempt to resolve the issue with the instructor of the course. The appeal must be made in writing and filed within 30 days of the first class day of the following semester. Absent a satisfactory outcome, the student should submit a written appeal to the associate dean of the B.S. in Commerce degree program, who will review the matter and consult with the Undergraduate Program Committee. The final level of appeal is to the dean of the McIntire School.

Education:
The Curry School limits the time in which a grade change may be approved to one calendar year following the end of the course.

Incomplete Policies:
The symbol IN (incomplete) is used when additional course work is required or examinations need to be taken in order to fulfill the requrements of a given course. A student may not request an IN grade in an attempt to raise his or her grade. Prior to the end of the class, students must initiate the request for an IN and secure the instructor’s approval. Grade changes from IN to a final grade cannot be made more than one semester following the end of the course, and instructors may set shorter deadlines.

Grade Lapse Procedure

Undergraduate Student Career –
An Incomplete grade will become an ‘F’ thirty (30) calendar days after the grading deadline.

Graduate Student Career –
An Incomplete grade will become an ‘F’ two hundred (200) calendar days after the grading deadline.

(Graduate Schools that have more restrictive procedures are responsible for adequately disseminating such procedures to their students and faculty.)

Professional Student Careers –
 A Medicine – An Incomplete grade will become an ‘F’ 365 calendar days after the end of final exams.
 B. Darden – An Incomplete grade will become an ‘F’ 365 calendar days (Exec. MBA; managed by extension of Incomplete)
 C. Law – The Law School does not use Incomplete grades.

Extension of an incomplete can be granted and assigned in SIS for each student by the school that offers the course at any time once the Incomplete grade has been posted in SIS.

No Grade:
The notation NG (no grade) is used when grades are not submitted to UREG (Office of the University Registrar) for class. UREG (Office of the University Registrar) will change the NG notation upon receipt of an authorized grade change form from the instructor and dean representative. No student with an outstanding NG is eligible to receive a degree or certificate.

Credit/No Credit Grades
Students have the option of receiving the grades CR (credit) or NC (no credit) in place of A-F grades for some classes. This option is selected when a student registers for the class. Instructors have the right to deny students permission to take classes on a CR/NC basis. If this occurs, students may either change back to the regular grading option or drop the class entirely. Courses taken for CR/NC may not be used for any major or basic area requirements without departmental approval. Specific CR/NC policies for each school are detailed in subsequent sections.

 Records of academic achievement are maintained by the University in terms of credits, grades, and grade points.

Auditing Courses
Students may audit courses with the permission of the instructor. Courses successfully taken on an audit basis have the symbol AU (audit) recorded in the grade column of the academic record. No credits or grade points are earned in audited courses. Because credits are not earned in audited courses, these courses are not included in the courses required to complete a degree. Instructors have the option of determining whether students may or may not take their courses on an audit basis. A grade of W is recorded for any student who discontinues the audit after the drop deadline or who fails to meet the instructor’s standards.  The cost for auditing a course is the same as the cost of taking the course for credit.

Architecture
Students in the School of Architecture may not audit any course.

Final Examinations

Final examinations are given for classes during designated times at the end of each session, and only at the times designated by UREG (Office of the University Registrar). Faculty members are not authorized to change the announced times of their examinations. Such changes may be authorized only by the Director of Summer and Special Academic Programs, and then only for compelling reasons. All students must have the opportunity to take the examination at the time announced.

Students are not permitted to take a final examination before its regularly scheduled time. When genuinely serious conditions exist, students, with the consent of the course instructor, may be allowed to postpone a final examination until after the regular exam period. When the instructor concurs, the student must submit a postponement request on a form provided by the dean’s office of the school in which the student is registered. Students will then take the examination at the instructor’s convenience, usually within four weeks of the last day of the exam period.

Unexcused absence from a final examination results in an automatic grade of F in the class.

Students may view the Summer Session 2011 Final Examination Schedule at http://www.virginia.edu/summer/calendar/exam.html.

Re-Examinations
Re-examinations on the work of a course are not permitted.

A student who is making no real progress in a course, or whose behavior is detracting from the course, may be excluded from that course by the instructor with a grade of W or F. Students have 48 hours following written notification of this exclusion in which to appeal. The appeal should be made in writing to the Director of the Office for Summer and Special Academic Programs. Until the final disposition of the appeal, the student will continue to be enrolled in the course and may continue to attend classes with the approval of the Director of Summer and Special Academic Programs and the instructor.

Courses may be repeated for credit only with the permission of the student’s dean. The original course will continue to appear on the official academic record and count in the calculation of the grade point average. For further information concerning the specific regulations of each school, consult your dean’s office and the Undergraduate and Graduate Records.

Grade reports are not automatically mailed to students. Upon completion of a course, students may view their grades by connecting to SIS through the SIS Portal at https://sisuva.admin.virginia.edu. There is a charge of $10 per official transcript. For detailed instructions on how to request an official transcript, see www.virginia.edu/registrar.

You must notify the University of any change of home (permanent) or local mailing address within 48 hours of such a change. Changes in address should be made on-line via SIS at https://sisuva.admin.virginia.edu. You will bear full responsibility for any consequences resulting from misdirected or unreceived official University communications because of an incorrect address.

Each student is responsible for checking the accuracy of his or her enrollment records and to call any error to the attention of the instructor and that office. After one semester has lapsed, the student’s record is permanent for students classified as ENG, ASU, or PVUN. All other students should direct questions to their dean’s office.

Instructors will keep class records of attendance, marks on recitations, tests and examinations; conduct examinations, and report final grades on courses completed by students to the Office of Summer and Special Academic Programs.

Resident applicants for degrees to be conferred in August must have been accepted as degree candidates by the school concerned by the date specified in the school catalog. Resident students who have applied and failed to receive the degree in a previous semester, and continuous enrollment applicants, must also submit their applications to their dean by the date specified. All candidates for degrees in August must be registered in the Summer Session, regardless of whether they are enrolled in a course.

No formal graduation ceremony is held at the end of the Summer Session. Degree candidates may obtain information concerning the awarding of diplomas through their dean’s offices. Degree recipients who wish to participate in the Final Exercises on May 20, 2012, should make arrangements with their departments. For information, call (434) 982-3099.