Registration Procedures

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Note: The following students must complete a Summer Session application:

Application

The following students must complete a Summer Session application:

• UVa students receiving a degree in May 2010.
• UVa students not in residence during the spring 2010 semester. This does not include UVa students enrolled in a UVa-approved study abroad program during spring 2010.
• Visiting (Non-UVa) students
• School of Continuing and Professional Studies students

UVa students enrolled in a degree program during the spring 2010 semester do not need to complete an application.

(Acceptance Precedes Registration)

Registration begins April 19, 2010 for current third and fourth year UVa undergraduate students and UVa graduate students.  All other UVa students may register beginning April 20, 2010.  Visiting students may register beginning April 21, 2010.  All registrations must be completed prior to the first class meeting. You can not register before April 19, 2010. Registration will be on-line through SIS (Student Information System).  Detailed instructions for visiting students will be included with their summer acceptance letter.  Payment will also be online using American Express, Mastercard, Discover, or electronic check.  Unfortunately, VISA is not accepted at UVa as payment.

• Choose your courses carefully. No tuition refunds or tuition credits can be made after the second day of class.
• You will be assessed a $25 late fee if registration is completed after your course has begun.
• If you are enrolling in research or independent study, you will need the name of your instructor
• For variable credit courses, indicate the number of credits for which you wish to enroll.
• To enroll on a credit/no credit or audit basis, follow the regulations of your school or home institution and select the appropriate grade option. See Undergraduate or Graduate Record for academic policies.
• The cost of auditing a course is the same as the cost of taking the course for credit.
• Total charges will include any past-due amounts (regular semester tuition, parking tickets, library fines, etc.) as well as all Summer Session tuition and the comprehensive fee. The comprehensive fee covers use of University transit, escort services, recreational facilities, Newcomb Hall operation, and Student Health. Support for WTJU, classroom renewal, technology, arts, and E & G facilities debt service is also provided through payment of the comprehensive fee.
• Do not include room rent, food money, or “pocket” money in the amount paid for tuition and fees. Refunds require up to two weeks to process.
• Once registration has been completed, any Summer Session student who does not have a valid UVa student ID may receive one at the University ID Card Office, located in the lower level of the Observatory Hill Dining Hall at the corner of McCormick and Alderman Roads. Office hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. There is no charge for an initial ID card. There is a $15 charge for replacement of a lost or damaged card.

Online SIS summer registration follows the same format as registration during the academic year. Visiting Students should follow registration instructions included in the letter of acceptance.

Registration will be on-line through the Student Information System (SIS).

Registration begins April 19th for current UVa third year, fourth year, and graduate students

Registration begins April 20th for all other UVa students.

• Registration begins April 21st for all visiting students.
• You may register via SIS and anytime between your assigned registration time and the first day of class.
• Individuals registering on-line must pay by e-check or MasterCard, Discover, or American Express through QuikPay@UVa unless they have had financial aid posted to their account. Payment is due within 5 days of registration.
• Visiting students must activate their University of Virginia computing ID before registering. To activate your computing ID visit www.itc.virginia.edu/accounts/studentaccounts.html and follow the instructions carefully.
• After visiting students have activated their University of Virginia computing ID registration may be completed through the Student Information System (SIS). Information on SIS registration may be found at www.sis.virginia.edu/CenterHelp/.

If you did not attend the University of Virginia during 2009-2010, you must attend an orientation on the Honor System on the evening of the first day of classes. All Honor System meetings will take place at 5:00 P.M. in the Trial Room on the Fourth Floor of Newcomb Hall.
Visit www.virginia.edu/summer/regpro.html#honor for meeting dates

Late registration will be on-line through the Student Information System (SIS). Late registration is possible during the first two days of a course with instructor permisson.  To complete late registration after the first two days of a course bring a completed and signed course action form (www.virginia.edu/registrar/courseactionform.html) to the Office of Summer and Special Academic Programs.

After Course Registration is Completed until Course Mid-Point.

You may drop a course, and remain enrolled in other Summer Session courses.

• Courses may be dropped through SIS.  Courses dropped after the midpoint will be considered a withdrawal.  A grade of W will appear on the record.
• If the course is dropped on the second day of class, you will receive a full refund for your tuition. 
• If you have received financial aid for Summer Session, notify Student Financial Services that you are dropping a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of six credits to receive financial aid.

• Students may withdraw from a course after the drop deadline and up to the withdrawal deadline. This can be done through SIS. A grade of W will appear on the record.
• No refund will be received. See refund schedule for additional information.
• If you have received financial aid for Summer Session, notify Student Financial Services that you are withdrawing from a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of 6 credits to receive financial aid.After Course Mid-Point through Withdrawal Deadline. Available to individuals who will complete at least one Summer Session class.  If you have already completed a Summer Session 2010 course or you are enrolled in more than one Summer Session 2010 course, you may withdraw from a course between the mid-point and the course withdrawal deadline.
  Obtain a Summer Session Grade Indicator for Withdrawal form from the Office of Summer and Special Academic Programs in Dell 1 on Bonnycastle Drive. 

Note: McIntire School of Commerce students are not allowed to withdraw from Summer Session courses.

No Summer Session course will be completed if you withdraw completely from Summer Session. This cannot be done through SIS.

• Visit the Office of Summer and Special Academic Programs and obtain a Summer Session Withdrawal Form.
• Complete the student section and obtain the requied school signature on the form.
• Submit the completed Withdrawal Form to the Office of Summer and Special Academic Programs to have the withdrawal recorded in SIS.

Note: McIntire School of Commerce students are NOT allowed to withdraw from Summer Session courses.

Available for those who drop a course by 4:30 p.m. on the second day of class or who completely withdraw from the Summer Session before course mid-point.

This cannot be done through SIS.

College of Arts and Sciences students may change the grading option in a course through the course mid-point. Visiting students will follow the rules of the school through which the course is offered. Other UVa students must follow the rules of their school. Commerce School courses may not be taken on CR/NC basis.

Students may audit with permission of the instructor. No credits or grade points are earned in audited courses. The cost of auditing a course is the same as taking the course for credit. Students in the School of Architecture and the Summer Language Institute may not audit any course.

• The appropriate section of the Course Action Form www.virginia.edu/registrar/courseactionform.html must be completed. Select the appropriate box under the grade option section. The form is available in the Office of Summer and Special Academic Programs and online at www.virginia.edu/summer.
• College students must take the course action form to their instructor for signature and also receive the signature of their Association Dean/Dean of the Day. Visiting students will take the course action form to the instructor for signature and then return to the Office of Summer and Special Academic Programs for the signature of the Director of Summer and Special Academic Programs.
• All students must bring their completed course action form to the Office of Summer and Special Academic Programs in Dell 1 on Bonnycastle Drive for the grade change to be recorded in SIS.

University of Virginia Summer Degree Candidates who will enroll for neither a class nor research credits and who will have completed, by June 1, all work towards an August degree should register through their own schools by June 1. This requires payment of the $150 non-resident fee for degree recipients.

Graduate Students only Registering for Thesis or Dissertation Research must register by June 14.  Check with the department, since the terms of some grants, fellowships, and jobs may require you to register earlier. August degree candidates must be registered by June 14.