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    University of Virginia
   
 
  Nov 20, 2017
 
 
    
Summer Record 2010 [ARCHIVED RECORD]

Academic Regulations


 

 

Click on a link to be taken to the entry below.

 

 


Summer Session Students

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Summer Session students are subject to the University of Virginia’s academic, financial, and non-academic rules and regulations. Students enrolled in a UVa Summer Session course are expected to attend each class meeting.

Visiting Undergraduate Students
Visiting undergraduates may not enroll for more than six semester-hours within a session or twelve semester-hours over the entire summer without the approval of the Director of Summer and Special Academic Programs.

Visiting Graduate students will be governed by the academic regulations of the school through which the course is offered.

College of Arts and Sciences

  • Suspension-in-abeyance/academic warning: Students granted a suspension-in-abeyance or on academic warning must obtain the signature of their Association Dean or the Arts and Sciences Dean of the Day on their add form. For College students, academic suspension begins at the end of the spring semester and takes precedence over any earlier plans to attend Summer Session, here or elsewhere. Suspended students enrolled in a UVa Summer Session course will have their registration cancelled.
  • College students may not, under any circumstance, enroll in more than two courses or 8 credits per session.

Education Students
Associate Dean’s signature is required for students enrolling in more than 6 credit hours per session.

Engineering and Applied Science Students
Student enrolling in more than 10 credits must obtain the signature of their Dean’s permission. For Graduate Engineering and Applied Science Students, advisor’s signature is not required unless you are auditing a course.

Graduate students in Engineering who receive financial aid in the form of Graduate Research or Graduate Teaching Assistantships, or Fellowships, must register for six hours of courses and/or research in the summer session. Graduate students are considered full time when registered for six hours in the summer session.

Credit

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The unit of credit at the University is the semester credit. A semester credit is defined as fifty minutes per week of lecture-recitation, or not less than two fifty minute class periods per week of laboratory throughout a semester, or the equivalent instructional time in the summer session.

Regulations Regarding Course Changes

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To Drop Individual Courses

A student who remains enrolled in the Summer Session may drop a course before its midpoint and thereby have it deleted from the transcript. For procedures and restrictions, see www.virginia.edu/summer/regpro.html

To Withdraw from Individual Courses

After the midpoint and before the withdrawal deadline, a student who remains enrolled in Summer Session may, under certain circumstances, withdraw from a course with a grade of W, WP, or WF. For procedures and restrictions, see page 8. Any student who discontinues a course without formally dropping or withdrawing will receive a grade of F.

To Withdraw Completely from the Summer Session

Students enrolled in one or more courses who decide not to complete any of them must withdraw from the Summer Session by the withdrawal deadline. For procedures and restrictions, see pages 8.

Extensions of Time

In the College of Arts and Sciences and in the Curry School of Education, students who cannot complete a course on time because of illness or other extenuating circumstances may request an extension of time.

Grades

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Records of academic achievement are maintained by the University in terms of credits, grades, and grade points.

Credit
The unit of credit at the University is the semester credit. Each semester credit represents one class period of a minimum of 50 minutes per week for each week in the semester. Lecture-recitation courses require a minimum of one 50-minute class period each week in the semester for every one credit earned. Laboratories and field work require a minimum of two 50-minute class periods (or the equivalent amount of time) for each week in the semester for every one credit earned.

Grades
Grades and symbols used to record academic progress are listed in the following grading system table. Each school determines its own grading system. Students are graded according to the grading system of the school in which they are registered, not according to the grading system of the school through which the course is taught. Additional regulations apply to courses taught on a credit/no credit basis and are described in the section entitled Credit/No Credit Grades.

Grades and Grade Point Averages
Grade points are assigned to all grades and some symbols listed in the following grading system table. Grade point averages are calculated by totaling the number of grade points earned, then dividing that total by the number of credits carried toward the GPA.

Grading System
Records of academic achievement are maintained by the University in terms of credits, grades, and grade points.

 

 

Grade

    

Grade
Points

    

Included
in GPA

    

Credits
Earned

A+ (7)

 

4.000

 

Y

 

Y

A

 

4.000

 

Y

 

Y

A-

 

3.700

 

Y

 

Y

B+

 

3.300

 

Y

 

Y

B

 

3.000

 

Y

 

Y

B-

 

2.700

 

Y

 

Y

C+

 

2.300

 

Y

 

Y

C

 

2.000

 

Y

 

Y

C-

 

1.700

 

Y

 

Y

D+

 

1.300

 

Y

 

Y

D

 

1.000

 

Y

 

Y

D-

 

0.700

 

Y

 

Y

F

 

0.000

 

Y

 

N

Symbol

 

Definition

 

 

 

 

CR (2)

 

Credit

 

N

 

Y

NC (2)

 

No credit

 

N

 

N

W

 

Withdrawal

 

N

 

N

WP (3)(4)(5)

 

Withdraw passing

 

N

 

N

WF (3)(4)(5)

 

Withdraw failing

 

N

 

N

WD

 

Administrative
withdrawal

 

N

 

N

S (3)

 

Satisfactory

 

N

 

Y

U (3)

 

Unsatisfactory

 

N

 

N

AU

 

Audit

 

N

 

N

IN

 

Incomplete

 

N

 

N

IV

 

Invalid grade

 

N

 

N

NG (6)

 

No grade

 

N

 

N

NR

 

Non-Resident

 

N

 

N

YR (1)(3)(5)

 

Year-long course

 

N

 

N

Grade Changes
No grade may be changed after it has been submitted to the University Registrar without the approval of the dean. The dean is not authorized by the faculty to change a grade except when an instructor certifies that, because of an error in calculation or transcription, an incorrect grade has been submitted. The deans are also authorized to change incomplete or missing grades to an F or withdrawal.
Instructors must submit grade change forms to the student’s dean’s office (or to the director of Summer and Special Academic Programs for visiting and unclassified summer students) for approval. Except as noted below, grades cannot be changed more than one semester following the end of the course.

Incompletes
The symbol IN (incomplete) is used when additional course work is required or examinations need to be taken in order to fulfill the requirements of a given course. Policies governing the use of the incomplete symbol may vary by school and are described in subsequent sections.

Exclusion From Courses
A student who is making no real progress in a course, or whose behavior is detracting from the course, may be excluded from that course by the instructor with a grade of W or F. Students have 48 hours following written notification of this exclusion in which to appeal. The appeal should be made in writing to the Summer and Special Academic Programs Director. Until the final disposition of the appeal, the student will continue to be enrolled in the course and may continue to attend classes with the approval of the Summer and Special Academic Programs Director and the instructor.

Architecture

No grade may be changed without the approval of the Dean after it has been submitted to UREG (University Registrar). The Dean is not authorized by the faculty to change a grade submitted to UREG (University Registrar) except when an instructor certifies that, because of errors in calculation or transcription, an incorrect grade has been submitted. Extra work to raise a grade, once submitted, is not permitted.

The School limits the time in which a grade change is approved to the fall or spring semester following the one in which the grade was received, except when there is indication that the student violated the integrity of the course. Incompletes are handled under the Incomplete policy.

College of Arts and Sciences

No grade may be changed without the approval of the dean after it has been submitted to the University Registrar. The dean is not authorized by the faculty to change a grade submitted to the University Registrar except when an instructor certifies that, because of errors in calculation or transcription, an incorrect grade has been submitted. Extra work to raise a grade, once submitted, is not permitted. The College limits the time in which a grade change is approved to the fall or spring semester following the one in which the grade was received, except when there is indication that the student violated the integrity of the course.

Commerce

Students who wish to appeal a Commerce grade must first attempt to resolve the issue with the instructor of the course. The appeal must be in writing and filed within 30 days of the first class day of the following semester. Absent a satisfactory outcome, the student should submit a written appeal to the associate dean of the B.S. in Commerce degree program, who will review the matter and consult with the Undergraduate Program Committee. The final level of appeal is to the dean of the McIntire School.

Education
The Curry School limits the time in which a grade change may be approved to one calendar year following the end of the course.

Incompletes

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The notation IN (incomplete) indicates that a final grade for the course is being withheld by the instructor until the student completes all course requirements or examinations. A student may not request an IN grade in an attempt to raise his or her grade. Prior to the end of the course, students must initiate the request for an IN, secure the instructor’s approval, and follow school policies. Except as noted below, grade changes from IN to a final grade cannot be made more than one semester following the end of the course, and instructors may set shorter deadlines. Except as noted below, a grade of IN becomes an F if the course is not completed by the end of the following semester.

Architecture

A grade of IN (incomplete) is not a valid final grade and becomes an F ten days after the end of the examination period unless a student requests an extension and obtains approval using a form signed by the course instructor and approved by the Associate Dean for Students. Students with a written doctor’s medical excuse submitted to the Associate Dean for Students will receive an IN for work remaining at the end of the semester for which that excuse is applicable. A grade of IN approved for extension converts to an F four weeks after the end of the examination period. Thesis credit deadlines are handled on a case-by-case basis between the student and the thesis chair. Instructors are not authorized to extend the time for completion of course work without the Associate Dean for Student’s approval. Forms for securing extensions are available in the Student Services Office, 120-A Campbell Hall.

A notation of NG (no grade reported) computes as an F and remains on the transcript unless corrected.

College of Arts and Sciences

Unless authorized by the dean’s office, students must complete all course work before taking the final examination. Instructors are not authorized to extend the time for completion of course work without the dean’s approval. Forms for securing extensions are available in Garrett Hall. During summer, an unauthorized grade of IN becomes an F five days after the end of the examination period unless a form requesting an extension of time has been signed by the course instructor and approved by the Association Dean. In these cases, students will have two weeks from the last day of class to turn in incomplete work.

Commerce

An IN grade becomes an F ten days after the final examination date, unless work in the course is completed satisfactorily within that time or arrangements have been made with both the Associate Dean for Student Services and the instructor for work to be made up later.

Education

The timeline to complete an IN may be negotiated with the instructor, but may not extend beyond one year of the semester in which the course was taken. Students are expected to enter into a written contract with the instructor specifying the remaining requirements and agreed-upon timeline. It is the student’s responsibility to file the incomplete agreement in the Curry Admissions Office. After one year, if the student has not met the terms of the incomplete agreement, the faculty member may submit a grade of NC, F, U, WP, WF, or W; if no action is taken, the incomplete is administratively changed to a W. In order to change a grade which is older than three years, the course instructor may require that the student take the course again.

Engineering

A grade of IN becomes an F ten days following the final examination. A maximum extension to the end of the subsequent fall or spring semester may be granted upon special request to the dean’s office.

Undergraduate Nursing

An IN grade remaining at the time of graduation is converted to an F. Prior to the end of the course, students must initiate the request for an IN and secure the instructor’s approval. Changes from IN to a final grade cannot be made more than one semester following the end of the course, and instructors may set shorter deadlines. In special circumstances, instructors may grant an extension.

Graduate Nursing

An IN grade remaining at the time of graduation is converted to an F. A grade of IN becomes an F at the end of the following semester of enrollment or within one calendar year, whichever comes first. Graduate students with two or more IN grades may not enroll in courses in subsequent terms.

No Grade

The notation NG (no grade) is used when a grade is not indicated by the instructor or when course grades are not submitted to the University Registrar within two weeks following the end of the semester (four weeks for Continuing and Professional Studies courses). The NG notation is changed to a final grade upon receipt of the grade from the instructor by the University Registrar. No student with an outstanding NG is eligible to receive a degree or certificate.

Credit/No Credit Grades
Students have the option of receiving the grades CR (credit) or NC (no credit) in place of the regular grades A through F. The option is taken at the time a student registers for the course. Instructors have the right to refuse to permit students to take courses on a CR/NC basis. In these cases, students may either change back to the regular grading option or they may drop the courses entirely. Courses taken for CR/NC may not be used for any major or basic area requirements without departmental approval. In addition, CR/NC courses are subject to the following restrictions in the following schools:

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Architecture

Only one three-credit course of open elective credit may be taken each semester on a CR/NC basis.

College of Arts and Sciences

Exclusive of physical education courses, no more than one course per session and no more than two courses total over the summer may be taken on a CR/NC basis for a total of no more than 24 of the 120 credits required for graduation (including PHYE). Not all instructors in the College permit this grading option so permission is required. Second-year transfer students are permitted to submit up to 18 credits of CR/NC work toward a degree; for third-year transfer students, 12 credits of CR/NC work is the maximum allowed. Courses in interdisciplinary programs cannot be taken on a CR/NC basis. You may not use this option for any course in your major or for any competency or area requirements. Do not use it for any course which forms part of the requirements for admission to a professional school or for another institution you may wish to attend later. Students may not use a CR/NC course to repeat a course in which a grade has already been given. If such a case should occur, the credits in the CR/NC course would not count toward graduation.

Bachelor of Interdisciplinary Studies

No more than one course per term may be taken on a CR/NC basis. A maximum of nine credit hours may be taken on a CR/NC basis during the student’s tenure in the BIS program. Required courses and courses for the concentration may not be taken for CR/NC.

Commerce

Courses taken on a CR/NC basis before entering the McIntire School of Commerce may be applied toward a student’s degree requirements. After enrollment in the school, students may take non-Commerce courses on a CR/NC basis as part of the 120-credit requirement for graduation. CR/NC courses may be taken only on an overload basis (i.e., above the minimum 15 credit graded course load) and may not be used to satisfy any McIntire requirements. Except labs offered on CR/NC, Commerce courses may not be taken on a CR/NC basis.

Education

Students in Curry’s Graduate School of Education may not take courses on a CR/NC basis. Undergraduate courses taken on CR/NC basis may not be used to fulfill major or basic requirements..

Engineering

Only courses that are not part of the degree program may be taken on a CR/NC basis. The deadline for selecting the CR/NC option is the same as the drop deadline.

Undergraduate Nursing

Students have the option of receiving the grades CR (credit) or NC (no credit) in place of the regular grades, A through F, for a given course except for courses in the major or those that fulfill basic area requirements. School of Nursing students may take a maximum of twelve credits of CR/NC courses, including the synthesis practicum, nursing electives, and general education electives.

Graduate Nursing

Students in the School of Graduate Nursing are not permitted to take courses on a CR/NC basis.

Auditing Courses

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Auditing Courses
Students may audit courses with the permission of the instructor. Courses successfully taken on an audit basis have the symbol AU (audit) recorded in the grade column of the academic record. No credits or grade points are earned in audited courses. Because credits are not earned in audited courses, these courses are not included in the courses required to complete a degree. Instructors have the option of determining whether students may or may not take their courses on an audit basis. A grade of W is recorded for any student who discontinues the audit after the drop deadline or who fails to meet the instructor’s standards.  The cost for auditing a course is the same as the cost of taking the course for credit.

Architecture
Students in the School of Architecture may not audit any course.

Examinations     

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Final Examinations
Examinations are scheduled based on the course meeting dates and times. If your course does not fall within one of the designated time slots listed on the examination schedule, consult your instructor.  Students are not permitted to take a final examination before the regularly scheduled examination. When genuinely serious conditions exist, students, with the consent of the course instructor, may be allowed to postpone a final examination until after the regular examination period. When the instructor concurs, a student must submit a request to the Director of Summer and Special Academic Programs. Students will then take the examination at the instructor’s convenience. Unexcused absence from a final examination results in an automatic grade of F in the course.

Students may view the Summer Session 2010 Final Examination Schedule at http://www.virginia.edu/summer/calendar/exam.html.

 

Re-Examinations
Re-examinations on the work of a course are not permitted.

Repeated Courses

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Courses may be repeated for credit only with the permission of the student’s dean. The original course will continue to appear on the official academic record and count in the calculation of the grade point average. For further information concerning the specific regulations of each school, consult your dean’s office and the Undergraduate and Graduate Records.

Report of Grades

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Grade reports are not automatically mailed to students. Upon completion of a course, students may view their grades by connecting to SIS through the SIS Portal at https://sisuva.admin.virginia.edu. There is a charge of $10 per official transcript. For detailed instructions on how to request an official transcript, see www.virginia.edu/registrar.

Address Changes

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You must notify the University of any change of home (permanent) or local mailing address within 48 hours of such a change. Changes in address should be made on-line via SIS at https://sisuva.admin.virginia.edu. You will bear full responsibility for any consequences resulting from misdirected or unreceived official University communications because of an incorrect address.

Accuracy of Student Records

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Each student is responsible for checking the accuracy of his or her enrollment records and to call any error to the attention of the instructor and that office. After one semester has lapsed, the student’s record is permanent for students classified as ENG, ASU, or PVUN. All other students should direct questions to their dean’s office.

Instructors’ Records and Reports

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Instructors will keep class records of attendance, marks on recitations, tests and examinations; conduct examinations, and report final grades on courses completed by students to the Office of Summer and Special Academic Programs.

August Degree Candidates/Degree Applications

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Resident applicants for degrees to be conferred in August must have been accepted as degree candidates by the school concerned by the date specified in the school catalog. Resident students who have applied and failed to receive the degree in a previous semester, and continuous enrollment applicants, must also submit their applications to their dean by the date specified. All candidates for degrees in August must be registered in the Summer Session, regardless of whether they are enrolled in a course.

Final Exercises

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No formal graduation ceremony is held at the end of the Summer Session. Degree candidates may obtain information concerning the awarding of diplomas through their dean’s offices. Degree recipients who wish to participate in the Final Exercises on May 23, 2010, should make arrangements with their departments. For information, call (434) 982-3099.