Registration Procedures

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Note: The following students must complete a Summer Session application:

Application

The following students must complete a Summer Session application:

• UVa students receiving a degree in May 2009.
• UVa students not in residence during the spring 2009 semester. This does not include UVa students enrolled in a UVa-approved study abroad program during spring 2009.
• Visiting (Non-UVa) students
• School of Continuing and Professional Studies students

UVa students enrolled in a degree program during the spring 2009 semester do not need to complete an application.

(Acceptance Precedes Registration)

Registration begins April 27, 2009 and must be completed prior to the first class meeting. You can not register before April 27, 2009. There are two ways to register:

• On-line via ISIS at www.virginia.edu/isis (requires payment by MasterCard, Discover, American Express, e-check, or financial aid credited to an individual student’s account). Debit and check cards will NOT be accepted.
• In-person (requires on-line payment by MasterCard, Discover, American Express, e-check, or financial aid credited to an individual student’s account).
• UVa students receiving financial aid may register either in-person in the Office of Summer and Special Academic Programs or on-line via ISIS if their aid has been credited to their student account.

• Choose your courses carefully. No tuition refunds or tuition credits can be made after the second day of class.
• You will be assessed a $25 late fee if registration is completed after your course has begun.
• If you are enrolling in research or independent study, you will need the instructor number of the faculty member directing your research. Instructor numbers are available at www.virginia.edu/cod.
• For variable credit courses, indicate the number of credits for which you wish to enroll.
• To enroll on a credit/no credit or audit basis, follow the regulations of your school or home institution and select the appropriate grade option. See Undergraduate or Graduate Record for academic policies.
• The cost of auditing a course is the same as the cost of taking the course for credit.
• Total charges will include any past-due amounts (regular semester tuition, parking tickets, library fines, etc.) as well as all Summer Session tuition and the comprehensive fee. The comprehensive fee covers use of University transit, escort services, recreational facilities, Newcomb Hall operation, and Student Health. Support for WTJU, classroom renewal, technology, arts, and E & G facilities debt service is also provided through payment of the comprehensive fee.
• Do not include room rent, food money, or “pocket” money in the amount paid for tuition and fees. Refunds require up to two weeks to process.
• Once registration has been completed, any Summer Session student who does not have a valid UVa student ID may receive one at the University ID Card Office, located in the lower level of the Observatory Hill Dining Hall at the corner of McCormick and Alderman Roads. Office hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. There is no charge for an initial ID card. There is a $15 charge for replacement of a lost or damaged card.

Students who are not eligible to register on-line via ISIS must register in-person in the Office of Summer and Special Academic Programs.

Online ISIS Registration is NOT available for high school students taking Summer Session courses. Visiting Students should follow registration instructions included in the letter of acceptance.

Current UVa students may register via ISIS and make payment by Mastercard, Discover or American Express anytime between April 27 and the first day of class. Registration does not begin until April 27, 2009. Individuals registering on-line must pay by MasterCard, Discover or American Express at the time of registration unless they have had financial aid posted to their student account. It is not possible to use other credit cards, debit cards, or check cards.

1. You may register in-person anytime between April 27 and the first day of class. Registration does not begin until April 27, 2009. On-line payment required immediately following registration.
2. Obtain an Add/Drop form at the Office of Summer and Special Academic Programs or download the form at www.virginia.edu/summer.
3. Submit your completed Add/Drop form and payment at the Office of Summer and Special Academic Program to have the course added to your record.
4. If you are receiving financial aid and the aid has not been credited to your account, you must be cleared through Student Financial Services. Proceed to Student Financial Services, located in Carruthers Hall at 1001 North Emmet Street on the same day you register. 
5. All courses that require Instructor Permission must be added in-person.

If you did not attend the University of Virginia during 2008-2009, you must attend an orientation on the Honor System on the evening of the first day of classes. All Honor System meetings will take place at 5:00 P.M. in the Trial Room on the Fourth Floor of Newcomb Hall.
Visit www.virginia.edu/summer/regpro.html#honor for meeting dates

This cannot be done through ISIS. To register after the ADD deadline, which is 4:00 P.M. on the first day of your class, you must secure permission from your instructor. If you gain permission to register late you may do so up to seven calendar days after the first class meeting. To register late, you will need to complete the following steps: 

1. Obtain an Add/Drop form at the Office of Summer and Special Academic Programs or download the form at www.virginia.edu/summer.
2. Complete the form and get your instructor’s signature. An advisor and/or Dean must sign for all except College students in good standing (GPA of 2.0 or higher). College students with a GPA below 2.0 must have their Association Dean’s signature or the signature of the Deanof the Day. For specific instructions, contact your dean’s office. The Director of Summer and Special Academic Programs serves as the dean for visiting students.
3. Submit your completed Add/Drop form and payment at the Office of Summer and Special Academic Programs to have the course added to your record. You must also submit a letter to the Director outlining your reasons for registering late.
4. You will be charged a $25.00 late registration fee. You have not officially registered for a course until payment is made. 
   1. The course will appear on your transcript for credit    
   2. Students who have not completed registration within seven calendar days after the first class meeting will not be allowed to register except in cases where the delay resulted from University action.

After Course Registration is Completed until Course Mid-Point. This cannot be done through ISIS.

You may drop a course, and remain enrolled in other Summer Session courses, before 4:30 P.M. on the course mid-point day.

1. Obtain an Add/Drop form at the Office of Summer and Special Academic Programs, or download the form at www.virginia.edu/summer.
2. Complete the form and get your instructor to sign and date form. An advisor and/or Dean must sign for all except College students in good standing (GPA of 2.0 or higher). College students with a GPA below 2.0 must have their Association Dean’s signature. For specific instructions, contact your dean’s office. The Director of Summer and Special Academic Programs serves as the dean for visiting students.
3. Submit the completed Add/Drop form at the Office of Summer and Special Academic Programs in Garrett Hall B019 to have the course deleted from your record.
   1. The course will be deleted and no record will be recorded on your transcript.
   2. If the course is dropped by 4:30 P.M. on the second day of class, you will receive a full refund for your tuition. After the second day of class, tuition will NOT be refunded or credited.
   3. If you have received financial aid for Summer Session, notify Student Financial Services that you are dropping a course. Dropping below 6 credits (for undergraduates) will result in all summer financial aid being cancelled. Students taking fewer credits than indicated on the summer session financial aid application will have their aid reduced. (Undergraduate students must take a minimum of 6 credits and all graduate students must take a minimum of 3 credits to receive financial aid.)

1. After Course Mid-Point through Withdrawal Deadline. Available to individuals who will complete at least one Summer Session class. This cannot be done through ISIS. If you have already completed a Summer Session 2009 course or you are enrolled in more than one Summer Session 2009 course, you may withdraw from a course between the mid-point and the course withdrawal deadline.
   Obtain a Summer Session Grade Indicator for Withdrawal form from the Office of Summer and Special Academic Programs in Garrett Hall B019.
2. Complete the student section of the form and take the form to your instructor for grade assignment, signature, and date. You will need the required signature of your school unless you are a College of Arts and Sciences student in good standing.
3. Submit the completed Summer Session Grade Indicator for Withdrawal form at the Office of Summer and Special Academic Programs for the withdrawal to be recorded in ISIS.
   1. The course will appear on your transcript with the grade of W, WP, or WF as assigned by your instructor.
   2. Tuition will NOT be refunded or credited to another course.
   3. If you have received financial aid for Summer Session, notify Student Financial Services that you are withdrawing from a course. Dropping below 6 credits (for undergraduates) will result in all summer financial aid being cancelled. Students taking fewer credits than indicated on the summer session financial aid application will have their aid reduced. (Undergraduate students must take a minimum of 6 credits and all graduate students must take a minimum of 3 credits to receive financial aid.

Note: McIntire School of Commerce students are not allowed to withdraw from Summer Session courses.

No Summer Session course will be completed if you withdraw completely from Summer Session. This cannot be done through ISIS.

If you cannot report in-person because of ill-health, ask Student Health or your Dean to contact the Office of Summer and Special Academic Programs and recommend withdrawal. The timing of a complete withdrawal from Summer Session determines which form(s) require completion. Both forms are only available in the Office of Summer and Special Academic Programs in Garrett Hall B019.

Note: McIntire School of Commerce students are not allowed to withdraw from Summer Session courses.

Available for those who drop a course by 4:30 p.m. on the second day of class or who completely withdraw from the Summer Session before course mid-point.

This cannot be done through ISIS.

1. College of Arts and Sciences students may change the grading option in a course through the course mid-point. Unclassified and Visiting Graduate students will follow the rules of the school through which the course is offered. Other UVa students must follow the rules of their school. Commerce School courses may not be taken on CR/NC basis.
2. Students may audit with permission of the instructor. No credits or grade points are earned in audited courses. The cost of auditing a course is the same as taking the course for credit. Students in the School of Architecture and the Summer Language Institute may not audit any course.
   1. The appropriate section of the Summer Session Add/Drop form must be completed. Select the appropriate box under the “Add” section. The form is available in the Office of Summer and Special Academic Programs and online at www.virginia.edu/summer.
   2. College students must take the Add/Drop form to their instructor for signature and also receive the signature of their Association Dean/Dean of the Day. Visiting students will take the Add/Drop form to the instructor for signature and then return to the Office of Summer and Special Academic Programs for the signature of the Director of Summer and Special Academic Programs.
   3. All students must bring their completed Add/Drop form to the Office of Summer and Special Academic Programs in Garrett Hall B019 for the grade change to be recorded in ISIS.

University of Virginia Summer Degree Candidates who will enroll for neither a class nor research credits and who will have completed, by June 1, all work towards an August degree should register through their own schools by June 1. This requires payment of the $150 non-resident fee for degree recipients.

Graduate Students only Registering for Thesis or Dissertation Research must register by July 9. Curry School of Education students enrolling in thesis or dissertation research must register by July 20. Check with the department, since the terms of some grants, fellowships, and jobs may require you to register earlier. August degree candidates must be registered by June 9.